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Brockport / Academic Affairs / Chairperson Handbook / Personnel

Personnel

Department chairs are responsible for the recruitment, supervision, evaluation, and development, of associate (adjuncts) and full-time faculty assigned to their departments.

 A significant amount of instruction is in the hands of part-time faculty and these persons may not have as ready access to the routine communications common among their full-time colleagues. Chairs should make a special point of ensuring that part-time faculty feel welcome, valued, and are kept in the information "loop.” It is also essential that associate faculty are made familiar with departmental and institutional practices (all part-time faculty should be referred to the Faculty Guide to Academic Practices and Policies which can be accessed at http://www.brockport.edu/acadaff/facguide/ . Associate faculty often serve several different institutions and differences in rules and policies among colleges, make it necessary that associate faculty are given a review of the basic policies related to the conduct of classes and common student issues (e.g., adding, dropping, withdrawing; dealing with student behavior issues; office hours; use of ANGEL).

 A.        Recruitment

 The chair is responsible for seeing that all departmental courses are properly staffed. When existing faculty are not available (e.g., through retirement, sabbaticals, medical leave, administrative release time) to meet the department's needs, the chair must coordinate recruitment for part-time (associate) and full-time (tenure-track or QAR) faculty to provide the necessary course coverage. To be consistent with the department's long-term planning objectives and the desired academic quality, recruitment should focus on faculty whose expertise, commitment, and educational philosophy are consistent with those objectives. Chairs must determine that any associate (adjunct) faculty to be hired are appropriately qualified for their instructional assignments.

 B.       Supervision

 The chair functions as supervisor to all faculty (full-time and associate) and staff assigned to his/her department. In this capacity, it is the chair's responsibility to ensure that faculty meet contractual obligations in all areas of performance. In regard to the responsibilities associated with the supervisory role of the chair, the chair should ensure that --

  • faculty workload assignments are consistent with College policies.
  • work assignments serve the needs of the department's programs and curriculum.
  • new faculty orientation and mentoring are effectively carried out.
  • all faculty are aware of College regulations pertaining to their responsibilities, including Export Control Regulations and the need to follow Internal Review Board (IRB) procedures when human subjects are involved in studies. At a minimum, all faculty should be referred to Faculty Guide to Academic Practices and Policies at Brockport which can be accessed at http://www.brockport.edu/acadaff/facguide/.
  • all faculty provide instruction consistent with the department's established learning objectives, syllabus, and the Course Registration Form for the courses that they teach. This is especially important both for new faculty appointees and also for adjunct faculty.
  • clerical, non-teaching personnel, students, and graduate assistants assigned to the department by the dean, are properly supervised.
  • an effective working relationship is developed and maintained with the departmental secretary, who plays a pivotal role in the successful management of the departmental office.  

C.        Evaluation

 The chair is responsible for ensuring effective evaluation of individual faculty performance in the areas of teaching, scholarship, and service. This responsibility includes --

  • meaningful feedback on Faculty Annual Reports or elsewhere including helpful guidance regarding performance expectations. It is important that all adjunct faculty also be informed of the rules related to the filing of Annual Reports, and further, that all adjunct faculty have a right to file an Annual Report and to receive a written evaluative comment on their teaching performance from the department chair.
  • counseling as necessary in response to problems (some guidance regarding the counseling process can be found on Brockport's link to the Office of Human Resources (click on "Training Resources", then "Chair Retreat Handbook", then item #8).  
  • following procedures and adhering to evaluation criteria as specified in department APT documents and College policy.
  • maintaining records of faculty absences from class and forwarding monthly attendance records to the Payroll Office (attendance forms can be found at http://www.brockport.edu/hr/payroll/timesheets.html.
  • completing annual evaluations of office personnel consistent with performance programs and CSEA guidelines.

Last Updated 9/6/12