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Guide to Division of Academic Affairs Annual Report – Activity Insight

General Information

Personal and Contact Information

This section is not required to complete the annual report, but does contain inputs that are needed to build a resume. Additionally, if you are willing to talk with the media regarding your areas of expertise, please make sure you fill in the section on research interests.

Administrative Data - Permanent Data | Yearly Data

Input permanent data only once. Yearly data must be input annually to reflect your current status on the annual report. Make sure to indicate your full time equivalency as 100% if you are full time.

Academic, Government, Military and Professional Positions

This section is only needed if you plan on using the tool to build a resume

Administrative Assignments

Indicate administrative assignments in this section

Awards and Honors

Although this information does not show on the annual report, the College builds independent reports that document the awards and honors received by faculty and staff over the year from this data base. Please limit your input to honors and awards received beyond the College.


This section is used for indicating any external consulting that would not be covered by a grant or contract through the Research Foundation and input under Scholarship


Only necessary if you are building a resume

External Connections and Partnerships

Although this section does not show on the annual report, the College can use your input to catalog external partners.

Faculty Development Activities Attended

This is not used on the annual report, but will become important when you prepare packages for personnel decisions.

Licensures and Certifications

This section is of special interest to disciplines that require or commonly have faculty who have to maintain licensures or certifications in their field. This information does not show on the annual report, but will be used for program accreditation purposes.

Media Contributions

Input items of popular media (e.g. TV, newspapers, magazines) where you have made a contribution as an author or have been interviewed in areas related to your discipline. Do not repeat these items under Scholarship.

Professional Memberships

Although this information is not reported on our annual reports, it may be of value to input data here for using the tool to build a resume.

Workload Information

This section may be ignored.

Professional Narratives

For professional staff only. This screen is used for building central elements of staff annual reports. Staff enter activities in which they have engaged in support of a variety of college emphases (e.g., teaching, student success, productivity). Staff also enter their Performance Plan objectives for the reporting year and how effectively they have met them.

Faculty Narratives

For faculty only. This screen is important for the annual report. All narrative questions, whether teaching, scholarship or service related are found here. In addition to these three areas, there are questions related to your assessment activities and contributions to diversity.

Administrator Narratives

This section is used by chairs, deans, and professional staff unit heads to prepare department and school annual reports.



Academic Advising

Input your advisement load in this section.

Directed Student Learning (e.g., theses, dissertations)

Input your various non-scheduled but for credit activities including directed and independent studies, and graduate thesis.

Non-Credit Instruction Taught

Include any non-credit instruction. This may include off-campus activities.

Scheduled Teaching

Scheduled teaching and grades will be input for you, but check to make sure that things are correct. If needed, contact campus administrator of Activity Insight. You will need to input your IAS scores.


Please input any scholarly or creative products produced during the current academic year into its appropriate category below. Make sure that you indicate the status of the product with dates. As a product progresses, you may change the dates on the entry by simply editing it. When doing so, it seems best to erase the previous dates and input the new ones. For example, last year you had a journal article accepted (but not yet published). This year it was published. Erase the accepted date from the entry and input the published date so that the only date in the entry is the published date.

To aid in data management, if more than one author is from Brockport, the lead author should be responsible for input. The entry will show on all other author's annual reports.

In general, a dropdown menu lists the types of contributions available in each category. An "other" category exists, but should be avoided unless absolutely necessary to accurately describe the product.

Artistic and Professional Performances and Exhibits

Any artistic or creative contribution is input here. This would include pieces of original literature including non-fiction, fiction or poetry.

Contracts, Grants and Sponsored Research

Please input any externally funded grants or contracts here.

Intellectual Contributions

Written products ranging from books to conference proceedings and technical reports are input here. Make sure to indicate if the product was peer reviewed and if any of the authors are graduate or undergraduate students.

Intellectual Property (e.g., copyrights, patents)

Input any patents or copyrights obtained during the reporting period.


Input any external oral presentations here.

Research Currently in Progress

This section allows you to input any work that you have currently in progress. Do not include manuscripts or creative products that are in progress. These should be input in the appropriate sections above. This section is for the work you have in progress before you get to the writing stage, for instance (e.g., data collection).




Service to your department, may include advising


College-wide service


Service at the SUNY level


Service to your professional discipline


Service to the public that is related to your discipline

Civic Engagement

Service to the community in areas not related to your discipline


Annual Report

Chair/Dean Comments

Chairs and deans will comment on your annual report here, and you may respond

Last Updated 5/9/14