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Records Retention

 

**NEW RECORDS RETENTION PROCESS**

Click here to Send Boxes to Records Retention

Click here to Retrieve Boxes from Records Retention

 
Boxing Requirements
The following procedures should be followed when sending boxes to this area.
  • Before sending any boxes over to be stored, contact Jennifer Padellaro at x2512 or by e-mail at acctgofc@brockport.edu, and inquire if there is space in your department’s section for any new boxes.
  • If there is space available, send (in memo form) a detailed list of your boxes including contents and a destroy date, to Jennifer and to Michelle Hofstra in Facilities and Planning. Michelle can then schedule the moving crew to pick up your boxes and transport them to Dobson.


When boxing records please remember:

  • To use appropriate size boxes (12”x15”x10”) with lids.
  • Do not include any hanging file folders. These cause the boxes to collapse.
  • Completely fill your boxes-This allows us to stack them without having them collapse.
  • Clearly label your boxes with your department name, destroy date, section number, and a brief summary of the contents. **Labels can be acquired by contacting the Accounting Office.

WE WILL NOT ACCEPT BOXES THAT DO NOT MEET THESE REQUIREMENTS.

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Wondering when to destroy your records?

Contact the Accounting Office to borrow the SUNY Records Retention & Disposition Manual.

Wondering what section your department is located in?

Contact the Accounting Office for a current inventory of records for your area.

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An up-to-date list of all boxes is maintained by the Accounting staff and is available for review at any time. Each summer this list is updated as old records are pulled from the shelves and destroyed.

Please contact The Accounting Office with any further questions (x2512).

Updated September 29, 2009