Orientation Checklist

The following checklist may be helpful in orienting new employees to your department.

OF IMMEDIATE CONCERN

Working Hours

______ completed an Authorization at Student Employment?
______ scheduled hours
______ department's policy on attendance and lateness
______ lunch and break schedule
______ opportunities to work breaks and summer

Paydays
______ when the first paycheck will come
______ how often the employee will be paid
______ period covered by the first and subsequent paychecks
______ tracking paychecks and earnings

THE ORGANIZATION

The College's Structure
______ The College and its mission and services
______ Your division
______ The department
______ The specific unit and job

Introductions
______ Co-workers
______ Department Management
______ People in other departments the employee will contact

Departmental Objectives
______ Responsibilities of each unit
______ How the units interact to meet the department's goals
______ How the employee's job fits in

Departmental Policies
______ Work Flow
______ Special procedures, such as filing or safety
______ Use of telephones, computers, forms, office equipment
______ Dress code, professional behavior

THE JOB

The Employee's Job Classification
______ What it means
______ How it relates to others in the department
______ The salary range it represents
______ Possible career paths within the department

Responsibilities
______ Responsibilities listed in the job description
______ Expected results and how they will be evaluated

PAY POLICIES

Merit Increases
______ Frequency of reviews
______ How increase decisions will be made

Performance Appraisal
______ Purpose
______ Frequency
______ Relation to merit increases

Holidays and Personal Days
______ Holidays observed by the College
______ Staffing and pay during holidays
______ Excused time off (your position on academic vs. job responsibilities)

Illness
______ Who to notify and how, scheduling substitutes
______ If the supervisor is absent

THE FUTURE

Promotion Opportunities
______ How and where opportunities will be posted
______ Eligibility requirements
______ Opportunities within the department
______ Opportunities elsewhere at the College

PERSONAL MATTERS

Communication
______ The importance of continuing communication between employees and supervisor
______ Orientation manual (available in some departments)

Privacy/Confidentiality
______ Collecting information
______ Records maintained
______ Employee access to records, student access to records

Security
______ Access controls, passwords
______ Standards of behavior, ethics, consequences of breaches

Adapted from How to Write a Supervisor's Manual, Institute for Management