Student
Employment Supervisors' Manual
Career Services
SUNY College at Brockport
350 New Campus Drive
Brockport, NY 14420-2974
rkincaid@brockport.edu
(585) 395 2468
Location: Rakov Center, 1st floor
|
Fill out timesheets completely. Indicate the correct payroll (Temporary Service or Work-Study). Timesheets that are incomplete or have errors may be returned for correction, and will delay paychecks.
There are two ways that you may complete timesheets for student employees.
Option 1- Automated:
1. Go to http://www.brockport.edu/career01/timesheet.xlt and download timesheet.xlt Save it on your pc. As you open it, it may ask you about security and macros. Follow the choices on-screen to "enable macros."
2. You may now enter the basic information that will be true for your department for each student. Fill out department name, account number and check either Temporary Service or Work-Study. Use "Tab" to move through the top part of the form. Assuming you hire both TS and WS students, save it once with TS as File Name, and once with WS as File Name. For both copies, use Microsoft Excel Workbook as File Type. The suffix in the name should be .xls
3. You now have a basic timesheet for both TS and WS students. Open it up and enter information for a student employee. "Tab" navigates through the top part, "Enter" navigates as you enter Time In and Out. Times are entered in the format "1 pm" or "1:15 pm." Only use 15 minute increments. The spreadsheet will total hours worked, and calculate gross pay at the bottom.
4. Print one for each student each pay period, and sign and submit them as you normally do.
Problems? Confused? Call Rick Kincaid at 5447 for assistance.
Option 2- Paper:
We also have the timesheet as paper. Simply print them, fill them in and send to Payroll. However, with these you must double check all hourly calculations and totals, and be sure that signatures and hours all are legible and completed in ink.
TS Paper Timesheet
WS Paper Timesheet
