The Office of Registration and Records makes available, within published deadlines, the materials and details that concern registration following admission as a matriculated or a non-degree status graduate student. Refer to the SUNY Brockport Web home page at www.brockport.edu for the most current registration information and semester schedules.
Three methods of registering for courses are available to graduate students:
Note: Written departmental approval is required before submission of registration materials if the student wishes to register for a closed course.
Students must properly register and pay by the appropriate deadlines for all courses for which they expect to receive credit. Students are cautioned that simply attending classes and completing course requirements does not entitle anyone to register after the deadlines have passed or to claim credit for a course in which s/he has participated as an unregistered or a deregistered student. Students must resolve all problems with registration with the Office of Registration and Records. Questions about payment are handled in the Bursar's Office, (585) 395-2473.
The student's original registration may be adjusted through procedures described in the Schedule of Classes and on the back of the student's Graduate Enrollment Form. Matriculated students wishing to make a course substitution in their Plan of Study need to fill out a course substitution form and secure advisor approval prior to processing the adjustment with Registration and Records. The student is responsible for making sure adjustments are made accurately and by the appropriate deadlines.
Students should also be aware that schedule adjustments may affect their bills and financial aid status. The Financial Aid Office should be consulted when loans or aid awards are in question.
Schedule adjustments include the following types:
Further details on adding, dropping or withdrawing from courses are printed in the Schedule of Classes and on the student's Enrollment Form.
Note: Schedule adjustments become effective only when the appropriate paperwork is received and processed by the Registrar's Office.
Every graduate student who officially registers for and completes a course at SUNY Brockport has an official College transcript which becomes a record of the student's achievements while in attendance. A student may request that his/her transcript be sent to any organization, office or agency by completing a Transcript Request form or by sending a signed letter of request to the Office of Registration and Records. A letter of request must include the student's name (and any former names), Social Security Number, dates of attendance, degrees awarded, and a complete address to which the transcript should be sent. A fee of $5 is paid at the time of request for each transcript requested.
A transcript is sent to the employer/agency/organization as soon as possible, generally within 48 hours of the request. However, during the peak periods it may take up to four weeks for all transcript requests to be honored.
Students should promptly report a change of name, address or Social Security Number in writing to the Office of Registration and Records, SUNY Brockport, 350 New Campus Drive, Brockport, NY 14420-2966. This will ensure receipt of all important graduate mailings (e.g., registration schedule and bulk mailings) and prevent problems that may arise due to an incorrect address. The Office of Registration and Records can be reached at (585) 395-2531 between 8 am and 5 pm, Monday through Friday.
Diplomas are mailed to the address given on the Application for Graduation. Students should note that changing an address on the College records will not automatically change the diploma address. If the diploma address needs to be changed, the student must request it specifically.
Under the provisions of the federal government's "Privacy Rights of Parents and Students" regulations, the College is giving public notice of its intent to publish "directory information" concerning students enrolled during the academic year at SUNY Brockport.
Directory information includes the following data: the student's name, permanent and local address, telephone listing, college, class, major, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received, and the most recent educational agency or institution attended by the student.
Students may wish to avoid the release of all such information without their consent by making a request in writing to the Office of Registration and Records, SUNY Brockport, 350 New Campus Drive, Brockport, NY 14420-2966.