College Senate

How to Submit Your Proposal for Consideration as a
College Senate Resolution

detailed guidelines
workflow chart
document merging instructions
general education guidelines
log of committee action
resolutions

DEADLINE FOR SUBMISSION: FEBRUARY 28
Submitted proposals must be in completed form.
Incomplete proposals will be returned.
Call (395-2586) or email (senate@brockport.edu) the office
if you need assistance.

Complete and insert the most current Senate cover page as the first page of your proposal .
- Please use the updated cover form provided here for your convenience.
- Complete one cover page for each proposal.
- Check the Approved Resolutions page to identify the previous resolution that will be replaced if your proposal passes the Senate. Include that on the cover page.
Merge the cover sheet, proposal and all attachments into one Word document before submitting it to the Senate office. Please, do not send .pdf files.
- Incomplete or unmerged proposals containing multiple attachments may be returned to the originator. Click here for help on merging and inserting .pdf files into your Word document.
Submit individual proposals as one document electronically in Word format using committee guidelines (linked below) to the College Senate Office, senate@brockport.edu, or on a CD with a hard copy of the document. Do not send your proposal directly to the committee. It must be documented and logged in at the Senate office prior to any review by committee.

NOTE: Send General Education Proposals to the Vice Provost's office first. See special instructions below.
Submit all completed proposals before last week of February. Proposals received after the deadline may need to be tabled until next term due to insufficient time to process them before May.

Use the following guidelines in the preparation of your documents. Go to the executive committee link for a list of standing committee chairs. Please contact them for further submission details.
- Proposal Guidelines for Undergraduate Programs
- Proposal Guidelines for Graduate Programs
- Proposal Guidelines for Combined Degree Programs
- Proposal Guidelines and Forms for General Education Courses - you may get further assistance with General Education proposal preparation from Debbie Lamphron in the Vice Provost's office - 395-2504
  Click on Log of Senate Commitee Action or Resolutions for the status of proposals before the Senate. Click on underlined links above to access the documents mentioned.

Once your proposal has been logged in at the Senate Office, it will be forwarded to the appropriate standing committee. A copy will be sent to the originator including the routing number and official title. Please use the routing number and title in any future communications you make regarding your document. This will avoid confusion with other similar submissions.

INSTRUCTIONS FOR MERGING DOCUMENTS

Open, fill out and save the Proposal Cover Form
"Save" using a file name other than Proposal Cover Form
Move your cursor to the next blank page
On the tool bar, select "Insert"
On the drop down menu, select "file"
On your file menu, select the document you wish to insert and click "open" or "OK"
"Save" your proposal
Continue with each document you wish to insert into your proposal.

(If you are having difficulty merging some documents, as is the case with GED forms, contact Adair at 395-2586.)

INSERTING .PDF FILES INTO YOUR PROPOSAL

Open the .pdf file you wish to insert into your proposal
Select the "camera" or "photo" on the tool bar
Click and drag the cursor from the upper left hand corner of your .pdf file to the end of the document, thus taking a snapshot of it
Open the proposal and "paste" the snapshot into your proposal
"Save" your proposal