August, 2006

TO:	Campus Community
FROM:	Better Community GICD Committee
RE:	Call For Proposals To Meet Better Community Objectives of Global Interdependence and Cultural Diversity

The Better Community Committee is seeking proposals from faculty, staff (including Classified Service, BASC, and Research Foundation) and students to initiate scholarly and artistic events that will have a broad impact on our mission, curriculum, faculty and staff development, student leadership and the teaching and learning environment at the College. Programs should be open to the campus community and held at a SUNY Brockport facility. Programs that have received support in the past have met the following goals:

1. Provide a major forum for intellectual activities that will challenge our College and community, and encourage the campus and external community to engage in dialogue about the issues of diversity in our society and the interdependence of national entities and people,

2. Affirm the College's commitment to preparing our students for leadership in a world of diverse people and interests,

3. Promote our campus as a community of respect and tolerance for differences based upon knowledge and shared experiences, and

4. Value critical and informed dialogue that gives responsible and careful regard for the feelings and sensitivities of others.

The Better Community GICD Awards' primary focus will be on funding new initiatives that meet one or more of the above objectives and which have a broad impact on the Brockport campus community. The Committee especially encourages proposals for events that are co-sponsored by one or more organizations or departments. Priority will be given to proposals that have written commitments of financial support from other sources. Application packets that are complete and present a comprehensive action plan to develop, execute and evaluate the proposed event will receive the Committee's most serious attention. The average award in past years has been approximately $1,800.

Deadlines for grants for 2006-07 are: August 28, 2006; October 2, 2006; February 12, 2007; April 16, 2007. Decisions and notifications will be made approximately three weeks after applications are due.

Guidelines and forms are attached. If you have questions or concerns please call Colleen Donaldson, Academic Affairs, who is providing staff support to the committee. She can be reached at (585) 395-5118 or by e-mail at cdonalds@brockport.edu.

We encourage members of the campus community to become involved in this effort through initiating events that will assist all of us in meeting the College's mission of preparing students for leadership roles in a world of diverse people and interests.

 

 

State University of New York - College at Brockport

BETTER COMMUNITY GLOBAL INTERDEPENDENCE AND CULTURAL DIVERSITY GRANTS 2006-07

The Better Community Committee administers the Global Interdependence and Cultural Diversity Grant Program. The mission and purpose of the grant program is to support appropriate proposals from faculty, staff and students for scholarly and artistic events that will have a broad impact on our mission, curriculum, faculty and staff development, student leadership, and the teaching and learning environment at the College. Programs receiving awards through these funds meet the following goals:

1. Provide a major forum for intellectual activities that will challenge our College and community, and encourage the campus and external community to engage in dialogue about the issues of diversity in our society, or the interdependence of national entities and people,
   
   
2. Affirm the College's commitment to preparing our students for leadership in a world of diverse people and interests,
   
   
3. Promote our campus as a community of respect and tolerance for differences based upon knowledge and shared experiences, and
   
   
4. Value critical and informed dialogue that gives responsible and careful regard for the feelings and sensitivities of others.

PRIORITIES: for Better Community GICD funding is given to:

1. New initiatives that have not previously received GICD support
2. Co-sponsored events that have written commitments of financial support in any
   amount attached from other groups on campus
3. Events seeking matching funds
4. Events open to the campus community and held at a SUNY Brockport facility.

In past years the range of grants awarded was between $500 - $3,000 with an average award of $1,800. Smaller requests are encouraged.

DEADLINES: Please submit 6 copies (including the original) of the application.
Please note that the proposal submission deadlines for 2006 -2007 are:

August 28, 2006
October 2, 2006
February 12, 2007
April 16, 2007(programs seeking support for fall 2006 should submit no later than this deadline).

SEND TO:

Colleen Donaldson, Academic Affairs
6th Floor Allen Administration Building
350 New Campus Drive, SUNY College at Brockport
Brockport, New York 14420

QUESTIONS?

Call Colleen Donaldson at (585) 395-5118 or send an e-mail to:
cdonalds@brockport.edu

Revised 7/05

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BETTER COMMUNITY GLOBAL INTERDEPENDENCE AND CULTURAL DIVERSITY
APPLICATION FOR PROGRAM ALLOCATIONS

Cover Sheet
(Please type)

EVENT ___________________________________________________________

DATE ____________________________________________________________

LOCATION________________________________________________________

TIME ____________________________________________________________

SPONSOR(S) ______________________________________________________

CONTACT PERSON _________________________________________________

CAMPUS ADDRESS _________________________________________________

TELEPHONE _______________________________________________________

E-MAIL ADDRESS ___________________________________________________

AMOUNT OF FUNDS
REQUESTED __________________________________________________________

ARE YOU A STUDENT? _________ No ______ Yes (please indicate your faculty/staff advisor)

______________________________________________

If this project is related to a course requirement, explain
in your project description how this project is above and beyond
course requirements.

Please attach the following information as your action plan. Total proposals should not exceed 3 pages, excluding attachments and cover sheet. This action plan must accompany your proposal. Suggestions for a competitive proposal are on the next page.

1. DESCRIPTION - Describe in detail the proposed event (Who, What, When, Where).
   
   
2. SIGNIFICANCE/RELEVANCE - Describe how this event promotes Better Community objectives.
   
   
3. TIME LINE - Provide a realistic schedule (dates, tasks, personnel) necessary for the successful execution of this event.
   
   
4. PUBLICITY PLAN - provide a list of communication materials you will use to promote and
   support your event (press releases, programs, posters, etc.). We do not expect you to attach copies of
   the materials.
   
   
5. BUDGET - Provide a complete and itemized budget for your proposal (See sample budget). Specify the amount requested from GICD.
   
   
6. ENDORSEMENT - Please attach a letter of financial support from an organization or department.
   
   

7. EVALUATION - Describe the evaluation procedure for the proposed event (attach instrument).

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BETTER COMMUNITY GLOBAL INTERDEPENDENCE AND CULTURAL DIVERSITY GRANTS

A realistic budget must be presented based upon sources of income and expected expenses.
Co-sponsorship with other clubs/organizations should be noted.

Sample Budget Outline

EXPENSES	AMOUNT	INCOME	AMOUNT
Fee/Honoraria		Ticket Sales
Transportation		Co-Sponsors
Meals/Lodging
Technical Serivce/Equipment		Other Sources
Publicity
Hospitality/Catering
Other
TOTAL EXPENSES		TOTAL INCOME

 

Suggestions for preparing a competitive proposal and budget:

1. Be very specific in your proposal description. Clearly state who is the event open to?
2. Is there a charge to attend/participate? If so how much? For whom?
3. What other groups are supporting the event financially on campus? Letter must be attached.
4. Names of speakers/presenters should be included with the amount they will be paid. (attach a copy of the contract if available and their biographical sketch or resume).
5. In your budget if room and food costs are requested include a specific breakdown.
6. Proposals should be submitted in a timely manner so that GICD can be recognized in the publicity materials.

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BETTER COMMUNITY GLOBAL INTERDEPENDENCE AND CULTURAL DIVERSITY GRANTS

Recommended Contacts and Promotional Areas

PRESIDENT/STAFF - Affirmative Action, Office of Academic Affairs, Office of Student Affairs, Office of Enrollment Management, Office of Administrative Services, Rochester Educational Opportunity Center.

DEANS/SCHOOLS - School of Arts & Performance, School of Letters & Sciences, School of Professions

MARKETING COMMUNICATIONS AND CAMPUS EVENTS OFFICE - INFORMATION ABOUT YOUR EVENT MUST BE SENT TO THESE TWO OFFICES WHEN PUBLICITY IS SENT OUT.

ROOM RESERVATIONS

AUDIO/VISUAL TECHNICAL SERVICES

BROCKPORT AUXILIARY SERVICE CORPORATION (BASC)

THOMPSON CONFERENCE CENTER

STUDENT SERVICES - Campus Life, Campus Recreation, Counseling Center, Educational Opportunity Program (EOP), Health Center, Leadership and Community Development, Residential Life, Academic Advisement including Faculty/Student Interaction Program (that provides $30).

GREEK ORGANIZATIONS - (See Campus Life)

BROCKPORT STUDENT GOVERNMENT (BSG) - Box Office, Cultural Clubs, ALAS, BASO, Caribbean, Hillel, OSAD, Stylus, WBSU-FM.

FACULTY SENATE

ACADEMIC DEPARTMENTS

ARTS & PERFORMANCE: Art/Art History, Communication, Dance, Interdisciplinary Arts/Children, Physical Education & Sport, Theater.
LETTERS & SCIENCES: African & African-American Studies, American Studies, Anthropology, Asian Studies, Biological Sciences, Canadian Studies, Chemistry and Physics, Computer Science, Computational Science, Earth Sciences, English, Foreign Languages & Literatures, History, Latin American Studies, Mathematics, Philosophy, Political Science and International Studies, Psychology, Sociology, Washington Semester, Women's Studies, Writers Forum.
PROFESSIONS: Business Administration & Economics, Counselor Education, Criminal Justice, Education & Human Development, Educational Administration, Health Science, Recreation & Leisure Studies, Military Science, Nursing, Public Administration, Social Work.

OTHER G.I.C.D. INITIATIVES - P.A.C.E.; B.A.S.E.S; etc.

HIGH TRAFFIC AREAS: - Seymour Union, Brockway, Harrison, Rakov, Residence Halls, Drake Library, Allen Administration, EOC, Cooper, Holmes, Edwards, Hartwell, Lathrop, Tuttle.

VIDEOTAPING OF YOUR EVENT - if you are videotaping the event, please make an extra copy for the Better Community Coalition and submit it with your evaluation.

PUBLICITY - you must include the Better Community Logo at the bottom of all publicity with the statement "Partially funded by Better Community Coalition. A copy of the logo will be attached to your award letter.

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BETTER COMMUNITY GLOBAL INTERDEPENDENCE AND CULTURAL DIVERSITY GRANTS

(FOR BETTER COMMUNITY COMMITTEE USE ONLY)

Allocations Check List	Yes	No
1. New Better Community GICD Initiative?
2. On-going Activity?
3. How many years?
4. Previously funded by this program?
5. When? ______ How much?
6. Co-Sponsors Identified?
7. Are there Matching Funds?
8. Are there funds from other sources?
9. Action Plan?
10. Is budget plan realistic?
11. Is the publicity plan sound?
Logistics Checklist	Yes	No
1. Plan Time Line?
2. Submitted Room Reservation?
3. Contact A/V Technical?
4. Contact Marketing Communications, Campus Events Office and campus photographer (if appropriate?)
5. Placed on Presiden't Calendar?
6. Contact The Stylus?
7. Contact Statements, etc.?
8. 3-Week Advance Notice?
9. Evaluation Procedure?
10. Promotion to Targeted Groups? (see attached)

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State University of New York - College at Brockport

BETTER COMMUNITY GICD AWARD 2005-06

Evaluation/Expenditure Summary

Name:______________________________________________ Phone:______________________

Address:_________________________________________________________________________

1. Briefly describe your funded activity as originally proposed.

2. Activity Date(s)_________________________________________________________________

3. Were you able to complete this activity as planned? ____ Yes ____ No
(If no, briefly explain.)

4. Were the total costs funded through GICD allocations? ____ Yes ____ No Who else supported?

5. List the actual expenditures for each category:

Fee/Honoraria	__________
Transportation	__________
Meals	__________
Lodging	__________
Technical Services/Equipment	__________
Publicity	__________
Hospitality/Catering	__________
Other (Please List)	__________
	__________
	__________
Total Actual Expenses	__________

6. Do you have any general comments?

7. I hereby certify that I have completed my activity as described on this evaluation summary.

____________________________________________
Signature

____________________________________________
Date



This form should be mailed within 30 days of the activities completion to:
Colleen Donaldson
Academic Affairs
6th Floor Allen Administration Building
350 New Campus Drive
SUNY College at Brockport
Brockport, New York 14420-2919

 

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