Property Control

Contents: Property Control System & objectives Department Procedures State Assets System Codes

Property Control System

The Property Control System hereafter referred to as the PCS, is a computerized inventory system administered by SUNY Central which is used SUNY-wide for the purpose of tracking both State and Research Foundation equipment. SUNY Central Administration provides policy and procedural guidelines for the system.

The PCS is a database containing specific information regarding equipment valued over $5,000 and with a useful life of two years or more. This includes items purchased from State operating funds, Research Foundation grants, Income Fund Reimbursable (IFR) accounts, Dormitory Authority funds, and items received as gifts to the College.

The PCS is designed to provide a reliable means of maintaining data regarding the assets acquired by the State University System. The primary control with in the PCS is the asset number which is assigned and affixed to all equipment.

Objectives:

The objectives of the system as stated in the PCS manual are as follows:

• Property control and accountability in compliance with Audit and Control requirements.
• Improved equipment utilization through control and identification of property which is surplused or underutilized.
• Database for physical and fiscal requirements of the campus administration.
• Asset accountability for increased security against loss of equipment.
• Basis for projecting and budgeting future capital replacements and additional needs to meet the academic standards and objectives of The College at Brockport.
• Flexibility to incorporate alternate modes of system operation as future needs and facilities dictate.
• Flexibility to incorporate and/or interface other campus data processing needs.

For questions regarding Property Control,
please contact Nina Christopher (x2546) or Sue Arno (x5205)
in the Facilities & Planning Department.