Facilities and Planning Home

Procedures For Using A College at Brockport
Rental Vehicle

Contents:

On the day of your scheduled departure
Departures prior to 7:00 am, holidays or weekends
Returning a rental vehicle
Problem Solvers
Accidents

On the Day of Your Scheduled Departure:

Between 7:00 am and 4:30 pm bring your approved vehicle request form to the Facilities and Planning Service Center, in the Commissary building, to obtain keys. Please see our web page or call 395-2408 for information and prices pertaining to early departures or canceling a reservation without notification.

The E-Z pass is permanent on the license plate of the vehicle. The gasoline charge cards are located in the glove compartment of your vehicle.

A van driver is required to bring proof of completion of the "Coaching the Van Driver" training course, and proper identification prior to obtaining keys to a van. Human Resources will notify Facilities and Planning of successful LENS applicants.

Each rental vehicle has an assigned parking space. Please park your locked, personal vehicle in same parking location where you will obtain your rental vehicle.

Departures Prior to 7:00 am, Holidays or Weekends:

Keys are available before 4:30 pm on the day prior to an early departure, or the Friday before a holiday or weekend.

Returning a Rental Vehicle:

The operator must complete the "Trip Information" section of the vehicle request form. Incomplete information will result in a charge based from the last day this vehicle was rented.

If you return prior to 4:30 pm, please bring keys, completed vehicle request form, gas and toll slips to the Facilities and Planning Service Center, in the Commissary building.

After 4:30 pm, please place all items listed above in the drop box located in the door east of the gas pumps in the Chapman building.

Please clean all debris from vehicle. Please see our web page or call ext. 2408 for charges incurred for cleaning a vehicle subsequent to your return.

Problem Solvers:

If you experience difficulties while in possession of a State vehicle, please call (585) 395-2408.

Accidents:

All accidents must be reported to the Director of Procurement and Payment Services, 5th Floor, Allen Administration Building, (585) 395-5149 within 24 hours of occurrence. A MV-104 must be completed and submitted to the Director's office upon return to the campus. These are available in the glove compartment of the fleet vehicle, from the Office of Procurement and Payment Services or the Facilities and Planning office.

Updated: April 2009