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Orientation Guide
For
Classified Staff
Office of Human Resources
TABLE OF CONTENTS (click on the underlined sections to jump directly
to them)
Section 1 Mission and Better Community Statements
Section 2 History and Organization
Section 3 Employee Benefits and
Services
Benefits
Health Insurance
Dental Plan
Vision Care Program
Retirement
Supplemental Retirement Programs
Life, Home, Auto Insurance
NYPEARL (30 day enrollment period with no medical exam)
Flexible Spending Account
Dependent Care Account
College Savings Program
Tuition Assistance Programs
Savings Bonds
Services
ATM Access
Bookstore
Credit Unions
Day Care Center
Dining Services
Employee Assistance Program
Information Technology Services
Library
Newspapers
Notaries
Parking Services
Recreation and Fitness Center
Telecommunications
Campus Events Box Office
Section 4 Work Place Policies and
Procedures
Affirmative Action
Non-Discrimination
Alcohol and Controlled Substances
Internet and E-Mail Guidelines
Property Control
Smoking Policy
Workplace Visitor Policy
Health and Safety
Accident/Workers' Compensation Procedures
Section 5 Attendance and Leave
Attendance Records
Family and Medical Leave Act
Jury Duty
Personal Leave
Sick Leave
Sick Leave at Half Pay
Vacation Leave
Section 7 Payroll and Salary
Information
Pay Day
Direct Deposit
Payroll Deductions
"Lag Time"
Holiday Pay Waiver
Section 8 Conduct and Job Performance
Appointments
Performance Evaluation
Code of Ethics
Section 9 Human Resources
Faculty and Staff Handbook
Mission Statement
Section 10 Appendices
History
On March 12, 1948, the State Legislature enacted legislation creating
the State University of New York, which came into being on July 1, 1948.
At the outset SUNY consisted of 32 colleges, which had previously acted
independently of each other. They included 11 colleges devoted to teacher
education, the core of today's Colleges of Arts and Sciences; five Institutes
of Applied Arts and Sciences, which later became community colleges;
six Agricultural and Technical Institutes; and five statutory colleges,
whose administration is shared with private institutions.
The '50s were devoted to development and organization. Significant achievements included establishment of the Health Sciences Centers in Brooklyn and Syracuse, and the Research Foundation of the State University. The SUNY System received accreditation of the State University as a single institute by the Middle States Association.
The '60s saw academic and physical growth, which was without precedent in the history of education. State University was reshaped into strong liberal arts institutions and four major university centers; the Stony Brook Health Sciences Centers was founded, and the framework for today's 30 locally sponsored community colleges was set into place.
Today, State University of New York stands as an integrated unified system of 64 campuses enrolling over 380,000 students. The State University's faculty provides instruction in more than 3,700 academic programs leading to 49 different kinds of degrees from undergraduate certificate and associate degrees through doctoral and professional degrees.
Organization
All 64 campuses of the State University function under the overall authority
and responsibility of the University Board of Trustees, subject to the
general guidelines of the Board of Regents of the State of New York.
Day-to-day operations of the University are delegated by the Trustees
to the Chancellor and staff, known as Central Administration, which
carry out University-wide academic, fiscal, personnel and facilities
policies.
The authority of the Board and the Chancellor is absolute over only 29 of the 64 campuses-those that are State-supported and operated by the State of New York. You are employed by one of these campuses and are an employee not only of the State University of New York, but also the state of New York. The Central Administration staff serves in the role of liaison with such offices as the Division of the Budget, Governor's Office of Employee Relations, Department of Civil Service, the State Comptroller's Office. Their role includes implementation of various law, rules and regulations and development of policies and procedures that allow for a consistent University-wide conformity to mandated requirements.
A President, who serves as the chief administrative officer, and carries the overall responsibility for operating the campus, leads each campus. Each campus devises its own structures, programs and procedures within the general policies and goals of the University and within its specific mission. Each campus has a 10-member council comprised of nine gubernatorial appointees serving nine-year terms and a voting student member. The council advises the President on local policy matters.
EMPLOYEE BENEFITS AND SERVICES
Benefits
*Note: additional benefits information may be found on the Benefits
website at URL:
http://www.brockport.edu/hr/Benefits/
Health Insurance
New York State has provisions for health insurance coverage for its
employees and their dependents. Several types of plans are available.
Your coverage becomes effective 42 days following your date of
employment.* Employees who apply for health insurance more than
42 days after their employment or who apply for dependent coverage
more than 42 days after the dependents' first date of eligibility
may be subject to the late enrollment period of five payroll periods.
*For most bargaining units
You may choose to enroll in a single or family plan. Dependents are covered to age 19 or age 25 if a full-time student. Your contribution toward the cost of the plan will be 10% for single coverage and 25% for family coverage. Premium payments will be deducted from your paycheck..
The options are substantially different, and your choice
will depend upon your needs and those of your family. A short comparison
of the types of benefits available from the various plans follows.
For more specific information on benefits and the cost of coverage,
see a summary description of the options at the Department of Civil
Service web site at www.cs.state.ny.us/ebd.
Click on Employee Benefits and Services for information including:
· Health insurance choices and rates
· Qualifying events and effective date rules governed by IRS
regulations
· Participating provider directories for the Empire Plan
Health Maintenance Organizations In Comparison to the Empire Plan
* Must choose primary care physician/obtain referrals
* Benefits provided by one organization
* World wide hospitalization coverage
(in most cases, verify with specific carrier)
* Some plans allow for out of state primary care
Empire
* May elect any listed provider for standard procedures
* Benefits provided by five different organizations
* World wide hospitalization coverage
* Participating providers in every U.S. state
Annual Option Coverage
Annually, (usually in November) employees are given the opportunity
to change health insurance plans during the "Option Change Period."
This change will be effective the first pay period in January. Employees
who have their health insurance deduction taken on a pre-tax basis
must have a qualifying event in order to change from family to individual
coverage, or to cancel their insurance entirely outside this period.
Dental Plan
Dental coverage is available after a 42-day waiting period.
Dental coverage is provided by Civil Service Employees Association
(CSEA) through a union benefit fund. Dental insurance pays 50% of
diagnostic and preventive services; other services are reimbursed
according to a fee schedule with no deductible.
Vision Care Program
Vision coverage is available after a 42-day waiting period.
Vision care provides for one free examination and one free pair of
eyeglasses every 24 months for employees and their dependents over
age 19. Under age 19, the coverage is each 12 months. There is no
employee contribution for these plans.
Retirement
Membership in a retirement system is mandatory for all full-time employees
appointed for more than three (3) months. Employees must complete a
retirement application within 30 days from the date of employment.
New York State Employees' Retirement System (ERS) is the retirement plan option for most classified employees. A "Defined Benefit Plan" has benefits on employees' final three years average salary, years of service and age at retirement.
· Vested after 5 years in New York State Employees'
Retirement System
· Employee contribution is 3 percent of salary for those joining
on or after July 27, 1976. No contribution required after 10 years of
service for members of the New York State Employees' Retirement System
Additional Retirement Savings Programs
Employees may participate one or both of the participating tax deferred
programs through payroll deduction, TIAA-CREF or the New York State
Deferred Compensation Plan. Due to new federal guidelines the dollar
amounts listed below may be contributed to each plan annually. These
plans include various provisions that may allow eligible employees
to contribute additional funds. Contact information may be found in
your Employee Benefits Directory.
Calendar Year: 2006 Limit: $15,000- Total Allowed by IRS Regulations:
$30,000
NOTE: The following five programs are not available through the Human
Resources Office. For details contact the vendor directly (Phone numbers
available in the "Employee Benefits Directory" included
in this book).
College Savings Account
This program enables employees to contribute pre-tax monies to a college
savings account for their children, up to $5,000 for a single parent
or $10,000 per couple as of January 2001. Beginning January 2002, monies
taken from this account for qualified higher education expenses will
not be subject to New York State tax. To learn more or enroll call 1-877-NYSAVES
or visit www.nysaves.org
CSEA Tuition Assistance Programs
CSEA members have a number of tuition options available to them. Directly
through CSEA an employee is eligible for two LEAP vouchers per year,
which pay up to 100% of the cost of a single course each. Also available
is a $150 tuition benefit for computer training. Contact the CSEA Employee
Benefit Fund for further details. (Note: must use one Leap tuition waiver
before eligible for a B-140 waiver).
B-140 Tuition Waivers
After use of the available LEAP waivers, SUNY College at Brockport
provides for its employees the use of a B-140 waiver per semester.
A B-140 currently covers 75% of a 3-credit class at any SUNY affiliated
school.
Savings Bonds
United States Savings Bonds are available for purchase through Payroll
deduction. To enroll, please call 1-800-426-9314.
Survivor's Benefit Program
This program is a supplemental death benefit payable by the ERS. It
offers assistance to your beneficiaries if they do not qualify for
a death benefit of at least $10,000. The Retirement System administers
the Survivor's Benefit Program.
Life Insurance
Life, auto, home and other insurance policies are available to CSEA
employees privately through JLT Services.
NYPEARL (30 days to enroll without medical underwriting)
This is a New York State sponsored program to provide for long-term
care insurance. New employees have up to 30 days to apply without
needing medical underwriting. More information for this program is
available directly from NYPEARL.
Flexible Spending Account (30 days to enroll from date of hire)
This program enables Employees to set aside from $150-$3,000 annually
on a pre-tax basis to pay for health related expenses not reimbursed
by health insurance. New employees have 30 days to enroll in this
program outside of the open enrollment period.
Dependent Care Account (30 days to enroll from date
of hire)
This program allows eligible employees to set aside up to $5000 annually
on a pre-tax basis to help pay for dependent care. Qualified dependents
include children under the age of 13; handicapped children of any
age; and adults who live in the employee's home who are incapable
of caring for themselves. New employees have 30 days to enroll in
this program outside of the open enrollment period.
Services
ATM
ATM is available on the first floor of the Seymour College Union.
Bookstore
The Barnes and Noble bookstore, located on the first floor of the Seymour
College
Union, sells textbooks, art supplies, personal books, college clothing,
and memorabilia. Employees receive a 10% discount on purchases other
than textbooks when they show their staff identification card.
Credit Union
Membership in the Brockport Federal Credit Union and the Rochester Area
State Employees Federal Credit Union is available to all employees.
The credit union offers a variety of services, including savings accounts,
checking accounts, Christmas clubs and loans.
Day Care Center
The Brockport Child Care Center, Inc. is located on our campus in Cooper
Hall (Office B7 and C255A). Hours of operation are 6:30 a.m. to 5:30
p.m. Subsidized funding is available through SUNY and Monroe and Orleans
County Department of Social Services. All subsidized funding is based
on income eligibility. For further information about the Center, please
call 395-2273.
Dining Services
The Brockport Auxiliary Services Corporation (BASC) would like to welcome
you to the SUNY Brockport campus and introduce you to our #1 rated dining
services! You'll be glad to hear that there are eight locations for
on-campus dining. Of particular interest may be Harrison and Brockway
Dining Halls, which feature grilled foods, vegetarian entrees, deli
bars and numerous other hot and cold menu items during regular meal
times. We offer a faculty/staff meal plan.
Also available: Union Square Food Court in the Seymour College Union, Jitterbugs Café across from the Barnes and Noble Bookstore, the Health Court at Tuttle Athletic complex, Aerie Café at Drake Memorial Library, the Gallery Lounge and Game Room and TRAX our pizza/sub shop located on the ground floor of Harrison Hall. Although the hours vary, there are dining services available until 1:00 a.m. seven days a week.
If you need further information, please contact Dining Services at 395-2570.
Employee Assistance Program
The New York State Employee Assistance Program (EAP) is a cooperative
effort of management and labor. It was created to help employees cope
with personal problems such as alcoholism, drug abuse, emotional stress,
financial difficulties and family illness or death, which can adversely
affect their lives and might impair their job performance. EAP is
not a direct service provider, but it is an assessment and referral
service that can connect employees with local service providers and
support services to address their needs. This program emphasizes information,
intervention, and health maintenance and illness prevention. It is
available at no cost to all New York State employees. If you or any
members of your family are facing personal problems, such as those
caused by mental health issues, financial concerns, alcohol or drug
abuse, EAP is designed to assist you. The EAP Coordinator will discuss
your situation confidentially and will refer you to a resource provider
available in your community. If you would like more information about
this program, please contact Gary Metz, EAP coordinator.
Information Technology Services
Information Technology Services (ITS): Campus technology services include
technical support staff information and equipment to help you with your
technical needs, questions, and problems. ITS will grade exams, tabulate
course evaluation forms or other survey data or process any other data
you have on optical scanning forms. It maintains computer hardware,
installs and troubleshoots software, and through Media Services assists
faculty in meeting their classroom needs for audio-visual equipment
(projectors, recorders, etc.) Each semester, it also offers training
workshops for a variety of computer applications.
The Faculty/Staff Technology Help Desk offers assistance to employees experiencing problems with their computers. The help desk is located in Room 211 in Dailey Hall and can be reached by dialing extension 5151. The ITS Help Desk is open 8:00 a.m. to 5:00 p.m., Monday through Friday, on all days that the College is open. Outside of these times, users may submit their questions via the Web at www.brockport.edu/its/helpdesk.
Library
Faculty/staff may check out materials in the Drake Memorial Library
collection (you will need your faculty/staff ID card), use its Inter-Library
Loan services, avail oneself of it database searching service, put course
materials on reserve, and much more.
Newspapers
You may purchase The New York Times at a discount (individually or by
subscription), plus the New York City, Syracuse and Buffalo papers at
the Service Desk in Seymour College Union. If you would like to purchase
a subscription, contact the Office of Campus Life at extension 5646.
Notaries
Notaries are available on campus as follows:
Diane Grzywacz 420 Allen x2593
Lucinda Dumaw 407 Allen x5845
Karen Kifer 212 FOB x2394
Debbie Lamphron 705 Allen x2524
Matt Vanderwerf 409 Allen x2442
Sharon Bertsch EOC x2730
Raquel Quinones 103 Tower x2146
Helen Saunders EOC 232-2730
Kathleen Yarid BSG, Union x2550
Alberta Roesser, Union x 5584
Parking Services
Everyone associated with the College must register each motor vehicle
brought onto campus at the Office of Parking Services, located in the
Welcome Center. A non-refundable registration fee will be charged to
register your vehicles on campus. Parking Permit Enforcement and lot
enforcement will be in effect: Monday - Thursday: 7:30 a.m. - 6:30 p.m.,
Friday: 7:30 a.m. - 3:00 p.m. For further information about vehicle
registration, please contact the parking office at 395-PARK or visit
their web site at www.basc1.com
Recreation and Fitness Center
Campus Recreation, located in Tuttle North, features some of the finest
and most extensive sports facilities in New York State: Olympic-sized
pool, six gyms, handball/racquetball courts, recently renovated weight
room/fitness facility, indoor ice area, outdoor playing fields, and
aerobics program.
Membership may be purchased from the HUB located at B286, Tuttle North. The cost is based on the type of pass that you purchase. Should you have specific questions, feel free to call a HUB associate at 395-2681.
Telecommunications
The College provides telephone and voicemail services to all faculty,
staff, and students on campus. Although personal calls at work are discouraged,
it is recognized that there will be times when they are necessary. When
making personal telephone calls from the campus, a PBN (Personal Billing
Number) must be used.
http://www.brockport.edu/telecom/
Campus Events Box Office
Located in Seymour College Union on the first floor. Tickets available
for on and off campus art, recreation, and sporting events.
WORK PLACE POLICIES AND PROCEDURES
Affirmative Action
The Affirmative Action Office is responsible for administering the College's
recruitment, hiring and equal employment opportunity policies and procedures
ensuring the College's compliance with related laws, rules, and regulations
dealing with human rights. The office is also responsible for developing
and administering the College's Affirmative Action Compliance, including
the collection and analysis of data, the maintenance of required records,
and the preparation and submission of required internal and external
reports.
The Office investigates all human rights and discrimination complaints on campus, whether brought by faculty, staff, or students, and administers the internal grievance procedures.
Harassment Policy
http://www.brockport.edu/hr/documents/harass.doc
Alcohol and Controlled Substances
In compliance with the Drug-Free Workplace Act of 1988 and the New York
State Policy on Alcohol and Controlled Substances in the Workplace,
and in keeping with its mission, SUNY College at Brockport will not
tolerate the unlawful possession, manufacture, use, distribution, or
dispensation of any illicit drugs and/or alcohol on the campus of the
SUNY College at Brockport, its satellites (i.e., REOC and MetroCenter),
its off-campus facilities, or as a part of any of its activities. This
policy is also available on the SUNY Brockport web page, along with
additional Human Resources policies, by clicking on http://www.brockport.edu/hr/documents/drugalco.doc
Internet and E-mail Guidelines
SUNY Brockport provides employees with access to the Internet for the
benefit of the College. Every employee has a responsibility to use the
Internet in a productive and responsible manner. To ensure that all
employees are responsible, productive Internet users and are protecting
the College's public image, the following guidelines have been established
for using the Internet.
Personal use of computers and the Internet is prohibited. Employees should accept personal responsibility for appropriate use of the Internet, appropriate conduct on the systems, and for reporting any misuse of the network.
For further information on this guideline, please refer
to the SUNY Brockport web page, along with additional Human Resources
policies, by clicking on: http://www.brockport.edu/hr/documents/internet.doc
Property Control
College property and services, including letterhead, forms, other stationery,
postage, mailing service, computer services, printing services, photocopy,
and other duplicating services are available for the conduct of College
business, and are not to be used for personal purposes or in connection
with private or professional activities conducted for profit. However,
with permission from you supervisor, they may be used for work related
to professional societies and public service organizations.
Similarly, College equipment is restricted to job-related use and no item of College property may be removed from campus unless a Property Removal Authorization form (with appropriate administrative signatures has been filed). For more information on this process, see the Faculty/Staff Handbook.
Smoking
Since July 1, 1993, SUNY College at Brockport has been smoke-free. Smoking
has been strictly prohibited in all campus buildings, including the
Educational Opportunity Center and the MetroCenter, located in Rochester,
and in all vehicles owned by the college or the Brockport Auxiliary
Service Corporation (BASC). Doorway areas are considered part of the
building and are likewise smoke-free.
Workplace Visitor Policy
The College values family life and has worked to develop employment
policies and benefits that are supportive of families. While the College
seeks to focus on providing an environment open to work and family issues,
it also believes that the workplace should not be use in lieu of a childcare
provider.
Further, the College believes that it is inappropriate for minor children of employees to be in work areas during work hours for several reasons: the potential liability to the university; risk of harm to the children; and decreased employee productivity due to distractions and disruptions.
It is the policy of the College that minor children of employees not be present at an employee's workplace-for example, office, classroom or shop area-in lieu of other child care arrangements during the employee's work hours.
This policy is not intended, however, to prohibit children from the campus when the purpose of their visit is to attend classes or cultural and sporting events.
The frequent or extended presence of friends or adult
family members of College employees or off-duty employees is discouraged.
These occurrences at the work site create the potential for injury to
the visitor and significant liability to the University as well as adversely
affecting work efficiency of employees.
Health and Safety
The Office of Environmental Health and Safety (EHS) at SUNY Brockport
is responsible to develop, implement and oversee environmental, health
and safety programs that will positively impact working, learning and
living conditions on campus. EHS staff function as consultants to all
members of the college community, students, faculty, staff and administrators.
EHS programs include, but are not limited to: Right-to-Know Law, Lab Safety, Hazardous Waste and Emergency Spill Response, Ergonomics, Blood borne Pathogens, Biohazards, Asbestos, Fire Safety, Personal Protective Equipment, Confined Spaces, Respiratory Protection and Indoor Air Quality.
If an employee, supervisor or other member of the SUNY Brockport community have questions or concerns regarding any of the above-mentioned programs or environmental health and safety issues in general, EHS is available for assistance at 395-2005 or dturkow@brockoprt.edu (David Turkow, Director of EHS).
Also, training seminars are provided on a variety of EHS topics periodically and notifications of training are sent to the appropriate department. If you need training in a specific area, please contact EHS.
ACCIDENT/WORKERS' COMPENSATION PROCEDURES
EMPLOYEE: Reports work related accident or illness to
supervisor immediately.
Seeks medical attention as needed.
SUPERVISOR: Gives the employee the Injury Report Form
(available on the WEB) to fill out. After the injured employee signs
the form, the supervisor also signs and forwards to Holly Powell in
Office of Human Resources within 24 hours. Supervisor must notify Holly
Powell in the Office of Human Resources, immediately by phone
EMPLOYEE: Calls 1-888-800-0029 to report the injury to NYS Accident
Reporting System.
HUMAN RESOURCES: Receives the injury report from the supervisor and processes the C2 in the NYS Accident Reporting System. The report is electronically sent to the Workers' Compensation Board. Workers' Compensation will forward to State Insurance Fund, the carrier for SUNY Brockport. This will initiate the claim process.
STATE INSURANCE FUND: Sets up claim and notifies the Office
of Human Resources once a claim has been established. Contacts employee
to verify information
on accident report.
EMPLOYEE: In order for bills to be paid, medical reports must be received by the State Insurance Fund. Employee must ensure that their doctor transmits medical reports to the State Insurance Fund. In addition, employee must submit a medical statement to SUNY Brockport Human Resources Office verifying diagnosis and estimated date of return to work.
STATE: Upon receipt of acceptable medical reports, processes
claim for
insurance fund payment to doctor.
EMPLOYEE: Employees must charge accruals for lost time. If the employee
has no accruals, they will be placed on leave without pay. Professional
employees charge accruals until accruals run out.
EMPLOYEE: Responsible for keeping Human Resources Office and supervisor informed of status during absence and supply medical documentation before they return to work.
DEPT./HR: Determines whether alternative duty assignment is appropriate. Employee must be no more than 50% disabled and able to return to full duty within 60 calendar days.
EMPLOYEE: Before returning to work, employees must present to Human Resources a statement from the treating doctor allowing employee to return to work. Human Resources will provide the supervisor with a copy of the medical release.
HUMAN RESOURCES: Will notify Payroll and State Insurance
Fund when the employee
returns to work.
*If you have any questions regarding Workers' Compensation, please feel free to contact Holly Powell in the Office of Human Resources at x2126.
Attendance Records
Faculty and staff are required to maintain a daily attendance record
on the appropriate report form. For further information contact Payroll
at Extension 5136 or go to the web page at http://www.brockport.edu/hr/payroll/attendance.html
Family and Medical Leave Act
The FMLA gives eligible employees the right to take unpaid leave or
paid leave charged to appropriate leave credits under certain circumstances
for a period of up to 12 workweeks in a 12-month period due to:
· The birth of a child or the placement of a child for adoption
or foster care
· The employee needs to care for a family member (child, spouse,
or parent) with a serious health condition. FMLA leave may be taken
on an intermittent basis. Employees also are entitled to continuation
of health and certain other insurances provided the employee pays his
or her share of the premium during this period of leave.
Personal Leave "Classified Employees Only"
Personal leave may be used for conducting personal business, religious
observances, and absences due to extraordinary weather conditions or
vacation. Personal leave is granted each year on your anniversary date.
Employees are credited five personal leave days per year and unused
personal leave expires after one year.
Sick Leave
Accruing Sick Leave Credits (Full-Time)
Employees who work 37.5 hours per week:
Accrue 3.75 hours biweekly
Employees who work 40 hours per week:
Accrue 4 hours biweekly
Sick Leave at Half Pay
An employee may be eligible for discretionary sick leave at half pay
if they are absent due to personal illness, have at least one year of
State service, have permanent non-probationary status and have exhausted
all their accrued leave credits, including personal leave, vacation
and sick leave.
An employee may be granted sick leave at half pay equivalent to one biweekly pay period of sick leave at half pay for each six months of State service. In some bargaining units, employees who meet certain additional criteria, including serving a waiting period, must be granted sick leave at half pay. Sick leave at half pay is not available to employees enrolled in the Income Protection Plan (IPP).
Vacation Leave
· Accruing Vacation Credits (Full-Time)
Employees who work 37.5 hours per week:
Accrue 3.75 hours biweekly, if employee has seven years or less State
service
Accrue 5.75 hours biweekly, if employee has more than seven years of
State service
Employees who work 40 hours per week:
Accrue 4 hours biweekly, if employee has seven years or less State service
Accrue 6 hours biweekly, if employee has more than seven years of State
service
· Bonus vacation days are earned after the completion of a year of State service as follows:
Full-time Vacation Bonus Days for Administrative and Operational
Service Units
Year/Service Bonus Days
1/ 1 day
2/ 2 days
3/ 3 days
4/ 4 days
5/ 5 days
6/ 6 days
7/ 7 days
Full-time Vacation Bonus Days for Administrative Services Unit
Years of Service Bonus Days
15-19 1 day
20-24 2 days
25-29 3 days
30-34 4 days
35 or more 5 days
Full-time Vacations Bonus Days for Operational Services
Unit
Years of Service Bonus Days
20-24 1 day
25-29 2 days
30-34 3 days
35 or more 4 days
PAYROLL AND SALARY INFORMATION
Pay Day
The New York State payroll period is two weeks long. It starts on a
Thursday and ends two weeks later on a Wednesday. Paychecks are issued
every other Wednesday for the Administrative payroll cycle. You will
receive your first paycheck approximately four weeks after you start.
It is your responsibility to complete your time sheet and submit it
correctly and promptly, as this is the basis for generating an accurate
and timely paycheck.
CSEA employees are subject to a two-week payroll lag, which means that payment for the work completed during a payroll period is received on the second Wednesday following the end of that payroll period.
Paychecks are processed in Albany by the Office of the State Comptroller based on information provided by your agency. When you receive your first paycheck, review it to make sure it is accurate. If you have any questions or concerns about your paycheck, please contact the Payroll Office at extension 5136.
Direct Deposit
Checks may be deposited directly to any financial institution that is
a member of the Automated Clearing House (ACH). Some banks offer special
benefits to employees who elect direct deposit. Employees are strongly
encouraged to participate in the Direct Deposit program. For more information,
contact the Payroll Office at extension 5136. Low accruals or failure
to submit timesheets in a timely manner will result in the cancellation
of your direct deposit.
Payroll Deductions
Federal and state tax withholding, social security deductions, Medicare
deductions, and union dues or agency fees are required for all CSEA
employees. Union dues or agency fees are mandatory for all employees
appointed to titles placed in the CSEA negotiating units. For further
information, please contact the Payroll Office at extension 5136.
"Lag Time"
CSEA employees are subject to a five-day lag pay deduction, one day
for each of their first five paychecks. This money shall be held until
separation from New York State service or retirement from the college.
Upon separation, the five days of lag pay shall be
paid to the employee at their rate of pay at that time.
Holiday Pay Waiver (Need to fill out within 30 days,
eligible if hired May - March)
Employees who are required to work on a holiday will receive, at their
option, additional pay for the holiday worked, or additional time off.
In April of each year, employees will have the option of selecting compensatory
time off in lieu of pay for holiday work for the following fiscal year.
Holiday Pay Waiver forms are available in the Payroll Office.
Appointments
Appointment Letter - Employees should receive a letter signed by the
appointing authority, which confirms their employment. This letter usually
contains important information such as the title of the position, base
salary, date of appointment, and type of appointment.
Probationary Period - If an employee receives a permanent or contingent permanent appointment, the letter will also state the length of the probationary period. During this period, your supervisor will evaluate your work performance in regard to quality of work, quantity of work, interpersonal relations, attendance, and need for additional training. Your supervisor will discuss the evaluation with you. Most open competitive appointments and all original permanent appointments in the non-competitive, exempt, and labor classes have a probationary period of 26 to 52 weeks. Promotional appointments also require a probationary terms of 8 to 26 weeks for positions of G-13 or lower and 12 to 52 weeks for G-14 and higher. Probationary periods for trainee titles are for the duration of the traineeship. For further information contact the Human Resources Office.
Performance Evaluation
In accordance with New York State policy, employee performance is evaluated
regularly. While each bargaining unit has its own performance evaluation
program, each one generally involves the development of performance
plan by an employee with his or her supervisor, a review of employee
performance, recognition of positive employee accomplishments, and suggestions
for further improving the employee's contribution to the organization.
Such reviews are usually conducted annually for each New York State
employee. The performance evaluation period is January 1 through December
31 and the evaluation is due on January 1.
Code of Ethics
The Code of Ethics sets forth ethical standards to be observed by all
employees. If you have questions regarding the Code of Ethics or potential
conflicts of interests, you may submit questions to the Office of Human
Resources at extension 2126. The Code of Ethics is contained in Appendix
V, "NYS Ethics Law".
HUMAN RESOURCES
Phone Number: 585-395-2126
Fax: 585-395-5275
Faculty and Staff Handbook
Article IX, Section 3 of the State University of New York, Policies of the Board of Trustees, 2001, states:
"Handbook. The chief administrative officer of each college shall be responsible for the preparation and publication of a college handbook, subject to the approval of the Chancellor. Such handbook should include an administrative organization chart, a statement of administrative responsibilities, faculty by-laws, local policies and such other information concerning the college as he may deem advisable and shall be made available to all members of the academic staff of the college."
The Handbook presents the policies, rules, regulations and procedures necessary for efficient and effective administration of College business. The handbook can be found at: http://winnt01.admc.brockport.edu/handbook.nsf
Human Resources Website
http://www.brockport.edu/hr
From here you can access current announcements, benefit and payroll
information, along with most college policies and guidelines.
Mission Statement
Office of Human Resources
SUNY Brockport
Human Resources provides the College community with consultation and innovative solutions in the areas of Personnel, Payroll, Benefits, and Affirmative Action and assists the college in hiring, retaining, developing and rewarding highly qualified workforce.
Front Pocket:
· Verification of Attendance
· Benefits
Directory
· Supervisor Orientation Checklist
· 30 Day Limit Forms
Bound:
· Holiday
Schedule
· Example of
a New York State Paycheck
· Brockport
Administration Organizational Chart
· Academic
Calendar
· Campus
Map
Back Pocket:
· Flex Spending Account (30 day enrollment period)
· Out-n-About (Day trips around Rochester)
· New York State College Savings Program
· Supplemental Retirement Programs
· Rochester City Guide
