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Professional/Faculty Appointment
Letter
Professional/Faculty Appointment
Letter
This page provides a menu of form letters for the processing of professional
staff appointments at the State University of New York College at Brockport.
Use the garamond font, size 12, for all letters at Brockport. The appropriate
use of each letter is explained in a note following the link to the letter.
Appointment Letter Templates
- Academic Appointment Full-Time
Temporary Previous
- This letter is used to appoint to temporary appointments full-time
academic employees who have had previous temporary appointments
and have not a had break in service of two semesters or more.
- This letter is used to appoint to temporary appointments full-time
academic employees who have had previous temporary appointments
and have not a had break in service of two semesters or more.
- Academic Rank New Employee
Term Appointment
- This letter is used to appoint new academic rank employees to
tenure track term appointments.
- This letter is used to appoint new academic rank employees to
tenure track term appointments.
- Academic Rank Term Renewal
- This letter is used to renew the term appointments of academic
rank tenure track employees.
- This letter is used to renew the term appointments of academic
rank tenure track employees.
- Adjunct - First Term Appointment
- This letter is used to change an adjunct from a temporary appointment
to a term appointment following the adjunct's completion of 6
consecutive semesters. Adjuncts receiving such term appointments
become eligible to participate in the optional retirement program
providing that they elect to do so within 30 days.
- This letter is used to change an adjunct from a temporary appointment
to a term appointment following the adjunct's completion of 6
consecutive semesters. Adjuncts receiving such term appointments
become eligible to participate in the optional retirement program
providing that they elect to do so within 30 days.
- Adjunct - Initial Temporary
Appointment to Campus
- This letter is used to appoint a new adjunct (first appointment
as an adjunct or an adjunct who has never had a term appointment
who is being reappointed after a break in service of two semesters
or more.)
- This letter is used to appoint a new adjunct (first appointment
as an adjunct or an adjunct who has never had a term appointment
who is being reappointed after a break in service of two semesters
or more.)
- Adjunct - Temporary Reappointed
Temporary
- This letter is used to reappoint a previously appointed adjunct
who has not had a break in service of two or more semesters and
has not yet completed 6 consecutive semesters of service.
- This letter is used to reappoint a previously appointed adjunct
who has not had a break in service of two or more semesters and
has not yet completed 6 consecutive semesters of service.
- Adjunct - Term Renewal
- This letter is used to renew adjunct term appointments.
- This letter is used to renew adjunct term appointments.
- Coach (Full-Time) or other Appendix
B-4 (Division III) title
- This letter template is used for initial appointments to titles
in Appendix B-4 (Division III level of competition) of Article
XI of the Policies of the Board of Trustees of the State University
of New York. Appropriate for the following budget titles if the
coaching-related duties account for 75% or more of their professional
obligations: Head Coach, Assistant Head Coach, Coach, First Assistant
Coach, Associate Coach, Assistant Coach, Coaching Assistant, Division
I Head Coach (Showcase Sports).
- This letter template is used for initial appointments to titles
in Appendix B-4 (Division III level of competition) of Article
XI of the Policies of the Board of Trustees of the State University
of New York. Appropriate for the following budget titles if the
coaching-related duties account for 75% or more of their professional
obligations: Head Coach, Assistant Head Coach, Coach, First Assistant
Coach, Associate Coach, Assistant Coach, Coaching Assistant, Division
I Head Coach (Showcase Sports).
- Chair Designation - New Chair
- This letter is used for the initial designations of chairs of
academic departments.
- This letter is used for the initial designations of chairs of
academic departments.
- College Year Appointment Mid-year
- This letter is used for the initial appointment of professional
employees appointed to college-year obligations who are appointed
off-cycle (mid-year). It is used primarily for Residence Hall
Director and Residence Hall Intern appointments.
- This letter is used for the initial appointment of professional
employees appointed to college-year obligations who are appointed
off-cycle (mid-year). It is used primarily for Residence Hall
Director and Residence Hall Intern appointments.
- Continuing Appointment
- This letter is used to notify academic rank employees that the
president is recommending them to the chancellor for continuing
appointment (tenure).
- This letter is used to notify academic rank employees that the
president is recommending them to the chancellor for continuing
appointment (tenure).
- Graduate/Teaching Assistant
(Previous)
- This letter is used to reappoint graduate assistants and teaching
assistants who will not have a break in service.
- This letter is used to reappoint graduate assistants and teaching
assistants who will not have a break in service.
- Prior Service Credit Approval
for Academic Employees
- This letter is used to notify academic employees of the approval
of their request for prior service credit and its impact on their
continuing appointment (tenure) effective date. If such employees
decide to waive the credit within 6 months of their appointment,
they can return a copy of this form memorandum to the Director
of Human Resources with the waiver section completed.
- This letter is used to notify academic employees of the approval
of their request for prior service credit and its impact on their
continuing appointment (tenure) effective date. If such employees
decide to waive the credit within 6 months of their appointment,
they can return a copy of this form memorandum to the Director
of Human Resources with the waiver section completed.
- Prior Service Credit Approval
for Professonal Employees
- This letter is used to notify professional employees of the
approval of their request for prior service credit and its impact
on their permanent appointment effective date. If such employees
decide to waive the credit within 6 months of their appointment,
they can return a copy of this form memorandum to the Director
of Human Resources with the waiver section completed.
- This letter is used to notify professional employees of the
approval of their request for prior service credit and its impact
on their permanent appointment effective date. If such employees
decide to waive the credit within 6 months of their appointment,
they can return a copy of this form memorandum to the Director
of Human Resources with the waiver section completed.
- Probationary Appointment from
Permanent
- This letter is used to appoint a professional employee serving
on a permanent appointment to a one year probationary appointment
in a different title. At the end of the probationary year the
appointee receives a permanent appointment in the new title (with
a new tenure date) and does not retain the permanent appointment
in the former professional title.
- This letter is used to appoint a professional employee serving
on a permanent appointment to a one year probationary appointment
in a different title. At the end of the probationary year the
appointee receives a permanent appointment in the new title (with
a new tenure date) and does not retain the permanent appointment
in the former professional title.
- Probationary Appointment from
Term Appointment
- This letter is used to appoint a professional employee serving
on a term appointment to a one year probationary appointment in
a different title. At the end of the probationary year the appointee
receives a new term appointment as appropriate in the new title
and does not retain a term appointment in the former professional
title. The new term appointment in the new title shall be for
a duration not less than the unexpired time of the previous term
appointment.
- This letter is used to appoint a professional employee serving
on a term appointment to a one year probationary appointment in
a different title. At the end of the probationary year the appointee
receives a new term appointment as appropriate in the new title
and does not retain a term appointment in the former professional
title. The new term appointment in the new title shall be for
a duration not less than the unexpired time of the previous term
appointment.
- Resignation Acknowledgement
- This letter is used to acknowledge resignations.
- This letter is used to acknowledge resignations.
- Sabbatical Leave Approval
- This letter is used to approve sabbatical leave requests in
response to applications that include a signed statement that
the employee requesting the leave will return for at least one
year following completion of such leave.
- This letter is used to approve sabbatical leave requests in
response to applications that include a signed statement that
the employee requesting the leave will return for at least one
year following completion of such leave.
