DISTRIBUTION PROCEDURE
The Accounting Office distributes
Employee paychecks and mails checks to individual department on payday.
Paychecks for night employees
are available the day prior to payday.
Office of the State Comptroller guidelines, prohibit the release of
any checks before the day prior to the date of
the check.
Department representatives should review the checks to ensure that
each employee works in your department and is entitled to receive the
check (e.g. has not terminated, etc.). If there are any questions, contact
Payroll at 395-5136 immediately.
If you receive a check
for an employee not assigned to your department or for a new employee,
who failed to report to work and thus not entitled to the paycheck,
please call Payroll at 395-5136 immediately.
Paychecks must be secured
in a locked desk or file when they are not being personally distributed.
Employees must be given
reasonable access to pick up their checks. Deviations from usual distribution
procedures within a department should be communicated as early as possible
to employees.
Employees who are not
regularly available to pick up their paycheck or stub from the departmental
secretary (e.g. adjunct faculty teaching evening courses), may request
to have their paycheck or stub placed in their mailbox.
Employees may request that you mail their check or stub to their home.
If you do, the check must be placed in a envelop with the campus return
address.
If an employee loses a paycheck or if you are missing an employee
paycheck, call Payroll 395-5136 immediately. DO NOT delay. You will
be given instructions.
