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Notice Dates

In the event a term appointment is not to be renewed upon expiration, or a term appointee will not be granted permanent appointment at the end of the current term appointment, the president, or the president's representative who has clearly been given the specifi authority in writing, must notify the appointee in writing that s/he will not be reappointed not less than:

  • Forty-five calendar days prior to the end of a part-time service term appointment;
  • Three months prior to the end of a term expiring at the end of an appointee’s first year of uninterrupted
    service within the University, but not later than March 31 for terms ending in June, July or August;
  • Six months prior to the end of a term expiring after the completion of one, but not more than
    two, years of an appointee’s uninterrupted service within the University, but not later than December 15 for
    academic year employees and mentors at Empire State College whose terms end in June, July or August;
  • Twelve months prior to the expiration of a term after two or more years of uninterrupted service
    within the University; and
  • Six months prior to the expiration of a term for titles listed in Appendix B(1) and B(2) of the Policies.

The notice date in the event of non-renewal for such term appointees is 45 days prior to the expiration date. Once a part-time employee has earned the right to a term appointment, she/he is entitled to be reappointed to term appointments unless the service of such individual is interrupted for a period of four consecutive semesters or more. Such appointees may be given temporary appointments again in this situation. It is important to review such appointees and make sure timely recommendations for reappointment or non-renewal are processed if the part-timer's services will not be required for the next academic year.

*Please be sure to check the Current and Future Appointment report sent out by the Office of Human Resources twice a year to check on the statuses of your employees and if paperwork needs to be submitted.
* The Office of Human Resources makes copies of appointment forms and distributes to departments and offices in the event that we make a correction on the form. Please utilize these copies and update your database or copies of forms you keep in your respective offices/departments. We strongly encourage you to keep copies of all Appointment/Status Change Recommendation forms that you forward to our office.