230 Convening and Cancellation of Classes
230.01 Instructional Time
Instructional time (excluding registration and final examination periods)
may not be shortened from that designated in the academic calendar without
the written approval of the Vice President for Academic Affairs.
230.02 Statement of Course Policy
Academic policies which are applicable to each course, including its
learning objectives and methods of assessing student achievement, must
be made explicit by the instructor at the beginning of each term.
230.03 Student Attendance Policy
The student is responsible for all assigned course work and cannot be
absolved of his/her responsibility. When enrolled in a particular course,
the student is obligated to do all of the work assigned. Punctual and
regular attendance is vital to the discharge of this obligation.
Absences, excused or not, do not alter this responsibility.
Absences will be excused for (a) documented illnesses, (b) official representation
of the College, (c) death of a close relative, (d) religious holiday,
and (e) other circumstances beyond the control of the student. Excuses
for official representation of the College must be obtained from the official
supervising that activity or event.
Students whose unexcused absences exceed 15 percent of the scheduled
classes and laboratories may receive a lowered grade or failure at the
instructor's discretion. The instructor for any course may establish regulations
more restrictive than College policy, but not in conflict with it.
Instructors are responsible for distributing their individual course
attendance policy in their syllabi during the first class each semester
or summer session.
Student objections to an application of an instructor's attendance policy
must be pursued through the Attendance Appeal Process.
Attendance Policy Appeal Process
The student shall discuss the matter informally with the instructor who
enforced his/her attendance policy. If the instructor is off campus or
otherwise not available, the student must confer with the chair of the
department, who will attempt to contact the instructor or, failing that,
to ascertain the facts of the case.
- Step 1
By mid-semester of the next regular semester, the student, after
having conferred with the instructor and not receiving satisfaction,
shall initiate the Attendance Policy Appeal Process by preparing
written statement which shall meet the following criteria:
- Sets forth the student's case in detail.
- Indicates the date on which the student conferred with the instructor.
- Sets forth the reasons why the student believes the attendance
policy was unfairly enforced.
- Includes all relevant supporting materials, documents, evidence,
etc., identified and listed in an index.
- The student shall submit complete copies of the written statement
and all attachments to the chair of the department which offered
the course in question and to the instructor.
- In an effort to resolve the matter, the chairperson shall
carefully review the student's written statement and confer
with the student and the instructor, individually and/or together.
The chairperson will review the material provided by the student
and may also employ other means to review and investigate the
- Step 2
- If the matter is not resolved to the student's satisfaction in
Step 1, the student may write the Vice President for Academic Affairs
and request a hearing, forwarding the documentation as outlined
above. The Vice President for Academic Affairs shall assign a dean
to convene a hearing panel of three faculty members. These three
faculty members must be acceptable to the student, the instructor,
and the dean. If an acceptable panel cannot be agreed upon, then
the dean and the President of the Faculty/Staff Senate or his/her
designee shall prepare a list of seven faculty members, and the
student and the instructor shall alternately strike names until
three names are left.
- The panel shall meet and solicit a response from the instructor
regarding his/her application of his/her attendance policy and the
student's case against his/her attendance policy. The panel members
will familiarize themselves with the attendance policy for the course.
Their concern shall be limited to a consideration of the fairness
of the application of the attendance policy and whether the attendance
policy was made known to the student in a reasonable manner and
as required by College policy. The burden of proof shall be on the
student, who may be asked to appear before the panel.
- If, in the opinion of a majority of the panel members, no case
can be made, the original application of the attendance policy will
remain in effect. If they find the attendance policy was not made
known to the student as required by College policy or was unfairly
applied, they may recommend a different outcome and give their reasons
for so recommending. The panel shall report their findings in writing
to the student, the instructor, the dean, and the Vice President
for Academic Affairs.
- If the panel recommends a different outcome, the instructor shall
have ten (10) working days from the receipt of the panel's report
to implement the recommendation of the panel or appeal the decision
to the Vice President for Academic Affairs.
- Either the student or the instructor may appeal to the Vice President
for Academic Affairs when:
- There is substantial new evidence.
- There is clear evidence of substantial irregularity on the
part of the panel.
- If the Vice President for Academic Affairs supports the appeal,
he/she will convene a new panel, whose decisions are final.
- If the panel recommends an alternative solution and the instructor
does not appeal or, upon appeal is denied, the Vice President for
Academic Affairs will instruct the appropriate administrative office
to implement the recommendation of the panel.
230.04 Cancellation of Individual Classes
Faculty is required to be present at all classes for which they are scheduled.
If an individual faculty member cannot meet the scheduled class because
of illness or other extraordinary circumstance, the faculty member must
so notify the appropriate department chairperson and explain the reason
as soon as possible prior to the class meeting time. The department chairperson,
in consultation with the faculty member and anyone else deemed appropriate,
will decide whether to cancel the class. If it is the department chair
that must be absent, he/she should notify the appropriate dean. Every
effort should be made to obtain appropriate class coverage or to provide
for make-up of the missed work at another time.
If the chair decides to cancel the class, he/she will provide the information
to the campus switchboard operator and to the radio station, WBSU FM 89.1.
WBSU personnel, who maintain an accurate list of names and telephone numbers
of all department chairs, will return the call immediately to verify the
accuracy of the information.
In the case of a planned absence, the faculty member must notify the
department chair at the start of the semester and present a plan for a
structured learning experience at least two weeks prior to the planned
absence. The chair must approve the plan prior to the absence.
230.05 Cancellation of Classes Prior to Scheduled Vacations
Because the cancellation of classes prior to scheduled vacations is contrary
to the academic standards of the College and in direct opposition to the
best interests of the students, the College, and its faculty and staff,
faculty are strongly discouraged from canceling classes prior to scheduled
230.06 Cancellation of all Classes
The College policy regarding extraordinary weather conditions requires
that normal operations be continued as much as possible, that essential
College services be maintained in spite of severe weather conditions,
and that College employees remain on duty or report to work to avoid interruption
of essential services unless directed or permitted to do otherwise.
If all classes are to be canceled before the beginning of the instructional
day because of extraordinary circumstances such as severe weather, an
announcement will be made over radio stations WHAM AM 1180 and on WBSU
If all classes are canceled after the beginning of the instructional
day, the Vice President for Academic Affairs will notify the department
chairs and radio stations WHAM AM 1180, and WBSU 88.9 FM.
230.07 Examination Policy
- Each member of the faculty shall have the right and the responsibility
to determine the form and content of end-of-the-semester examinations
(whether of the comprehensive "final" type or of the "last
unit" type), subject to departmental regulation. Specifically,
he/she may determine that some other form of evaluation is more appropriate.
- All end-of-the-semester examinations of the comprehensive "final"
or "last unit" type shall be given during the period designated
in the academic calendar for examinations according to a schedule published
no later than mid-semester by the Office of Registration and Records.
(Clarification: No "final" or "last unit" exams
shall be given during the week prior to the final examination period,
and that such exams, when necessary to the course, shall be given during
that designated examination period.)
- Instruction time (excluding registration and final examinations)
cannot be shortened from that designated by the academic calendar
without written approval from the appropriate administrative officer.
- Take-home examinations, term papers, and term projects may be scheduled
with a due date during the last week of classes or during the examination
- The periods designated for examinations shall be spread over a period
of at least five days. Each examination period shall be two hours in
length. There shall be at least 15 minutes (and, if possible, 30 minutes)
between examination periods.
- Examinations for single section courses will be scheduled according
to normal class meeting times and places.
- Multiple section courses having a common class meeting will be
examined during the examination period assigned for the common meeting
- Multiple section courses for which a single examination is required
of all sections may be examined according to the meeting times of
the several sections, or a request may be made for special scheduling
at the time the course is requested to be listed in the class schedule.
Five examination periods will be reserved for the scheduling of
such multiple section courses. Preference will be given to courses
with large enrollments.
- The Office of Registration and Records shall have the responsibility
to permute the end-of-the-semester examination schedule so that no particular
class meeting time is continually assigned to any one-examination period.
- Changes from the published schedule may be made only under extremely
unusual circumstances, and with the approval of the appropriate dean.
Clearance for the physical arrangements will be made with the appropriate
administrative officer. The instructor is obliged to notify his/her
students of such rescheduling at least three weeks prior to the examination.
- Students with more than two examinations in one day or with more than
one examination scheduled during the same time shall have the right
to request rescheduling. The scheduling difficulty must be verified
by the appropriate administrative officer, after which the examination
will be rescheduled for a time mutually agreeable to the instructor
and the student. At least one period on the last day of the end-of-the-semester
examination period shall be reserved for the resolution of conflicts,
which cannot otherwise be resolved.
230.08 College Policy on Honors Convocation
Classes shall not meet during the Honors Convocation.
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