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240 Grading and Credit

240.01 Grading System

SUNY College at Brockport uses a grading system typical of many colleges and universities, awarding a letter grade of A through E to indicate the level of accomplishment in each course for which a student is registered. East letter grade carries quality points, which are the basis for computing a semester and cumulative index, also referred to as a grade point average (GPA). The letter grades and their associated quality points are as follows:

Grade Level of Accomplishment Quality Points
A Highest level of work 4.00
A- 3.67
B+ 3.33
B Better than average work 3.00
B- 2.67
C+ 2.33
C Average work 2.00
C- 1.67
D+ 1.33
D Minimum level of passing work 1.00
D- Failing work 0.67
E 0.00
(In academic programs or policies, which require a C or better level of work as a minimum, a grade of C- is not acceptable unless specifically indicated.)

Quality points are based upon each credit of work. Thus, a three-credit course graded A earns a student 12 quality points.

The letter grades described above contribute to a student's cumulative index and are, therefore, known as indexable grades. An alternative grading system allows courses to be taken on a Satisfactory/Unsatisfactory (S/U) basis. Such courses are not computed in the cumulative index, and are known as non-indexable grades. Students may ordinarily only choose the Satisfactory/Unsatisfactory grading system for electives, may only take such courses during their junior and senior years, and may take no more than one per semester.

A complete explanation of the policy and procedures concerning grades appears in the Brockport Handbook, including procedures for dropping or withdrawing from a course, for obtaining a grade of incomplete, and for appealing a given grade.

240.02 Index

  1. The semester index is a measure of academic performance determined by dividing the total number of quality credits earned for a semester by the total number of semester credits registered, as indicated in the following example.
    • Course Credits Grade Quality Points
      THE 205 3 B 9
      ENL 171 3 C 6
      SOC 100 3 E 0
      BIO 111 3 D 3
      CHM 205 4 A 16
      16 34
    • Semester Index - Quality Credits for Semester (34) - credits (16) = 2.12 semester index.
  2. The cumulative index is a measure of academic performance determined by dividing the total number of quality credits earned to date by the total number of semester credits registered to date.

All grades earned at Brockport (including D's and E's) are used in computing the cumulative academic index.

Although semester credits earned at other institutions may be transferable, grades are not. Grade point averages are representative only of the level of achievement attained by the student in course work completed at Brockport.

240.03 Mid-Term Progress Grade Report

  1. All instructors shall provide an evaluation of each student's progress toward completion of the course material and an evaluation of the quality of the student's work in the form of a letter grade prior to the midterm point in the semester. A copy of this grade will be provided to the student and to the Office of Academic Advisement via the Office of Registration and Records.
  2. This evaluation will be used for advisement purposes and will not be recorded on the student's transcript.

240.04 Final Grade Policy

  1. Each faculty member is personally responsible for determining the final grades for students registered in his/her courses.
  2. Final grades must be sent to the Office of Registration and Records no later than 48 hours after the final examination.
  3. The grades "S" (satisfactory work) and "U" (unsatisfactory work) are given for student teaching and courses elected on a S/U basis. These grades are not considered when computing grade point averages, nor are "I" and "W" grades.

240.05 Incompletes

  1. An "I" (incomplete) shall be assigned as a grade for a course at the discretion of the instructor on the basis of convincing evidence that the student was unable to complete all of the required work for the course because of circumstances beyond the student's control.
  2. In such cases, the instructor and the student shall execute and sign an "I" contract. The contract shall state the work to be completed by the student, the date by which it must be completed, and the alternate grade to be assigned if the work is not completed as stated. The contract shall not extend, however, beyond the succeeding semester. Contracts not complete at that time shall automatically receive the alternate grade specified by the instructor. The contract shall be processed administratively in accordance with the instructions printed thereon.
  3. When the student completes the work as stated on the contract, the instructor shall report the grade earned in the manner prescribed on the "I" contract form.
  4. If the Office of Registration and Records does not receive from the instructor within 30 days after the date assigned for the completion of the work either a grade report or a notice of a new date, the Office of Registration and Records shall record the alternative grade and notify the instructor of that action.
  5. A student who receives an "I" grade shall not register for that course while the "I" is in effect.

240.06 Change of Grade

  1. Changing any reported grade is the responsibility of the instructor concerned, but may be made only because of the instructor's error.
  2. To change a grade, the instructor must complete an official form indicating the desired change and the reason for it.
  3. The Change of Grade form is channeled from the instructor of the course to the department chairperson, then to the dean, and then to the Office of Registration and Records.
  4. Change of Grade forms are available in the Office of Registration and Records.

240.07 Student Grade Appeals

240.08 Repeating Courses

  1. Courses taken for a letter grade may only be repeated for a letter grade. Courses taken as pass/fail may be repeated as pass/fail or for a letter grade.
  2. The grade received the last time the course is repeated shall be used in the computation of the cumulative grade point average and in the computation of the index in the major should it be affected. In all cases, both the new grade and the previously earned grade shall show on the transcript.
  3. Only the grade received in the repeat of course shall be counted for credit toward graduation and the grade point average, i.e., if a student received a "C" in a course and later repeated the course, receiving an "E" grade, the student would receive neither credit toward graduation nor quality points toward his/her index, thereby losing both the credits toward graduation and the quality points toward the index. Neither withdrawals nor incompletes may be substituted for a previously awarded grade when a course is repeated.
  4. Courses taken at Brockport may be repeated only at Brockport. Courses taken elsewhere will be treated as transfer credit.
  5. In cases where a course number or course title has changed, without substantial change in course material, the department involved shall certify that the course is the same. The student shall receive credit under the new course number and title.
  6. Students are also permitted to repeat courses in which they earned a "U." If passed later, credit toward graduation is received.
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