250 Program Development, Revision, and Elimination
250.01 College Procedures for Approval of New Undergraduate Programs
Departments develop full program proposals for review by the following
- The departmental curriculum committee.
- The department or unit chair.
- The appropriate dean.
- The appropriate curriculum review committee of the Faculty Senate.
- The Vice President for Academic Affairs.
- The President.
- The Provost, SUNY System Administration.
- The New York state Education Department.
The following outlines the required content for the full proposal.
- A description of the rationale for the program.
- A clear description of the requirements in the program.
- A description of the procedures that will be used to implement the
- An explanation of student requirements.
- Course descriptions for courses, which are not included in the current
- An explanation of the procedure a student will follow to select electives
(including written approval, if any).
- For a new program using courses taught by other curricular units,
or for a revision in an approved program that will affect courses taught
in another curricular unit, evidence that consultation with the other
curricular unit has taken place.
- A statement of the degree to which the curricular unit will have flexibility
to make minor changes within the program without further Senate action
(such changes may include only those revisions necessary for the proper
functioning of the program).
The proposal must be in accord with College and state regulations. The
Faculty Senate approval process is as follows:
- The curricular unit prepares and sends the proposal to the President
of the Faculty Senate with sufficient copies for the Undergraduate Curriculum
- The committee meets with a representative of the curricular unit to
discuss the proposal. This may lead to modifications in the document.
- The committee votes on whether to recommend approval or non-approval
and submits its recommendation to the Executive Committee of the Senate.
- The Executive Committee submits to the Senate for action all proposals
recommended for approval. At the request of the curricular unit, it
will submit to the Senate a proposal, which the committee has recommended
- If the proposal is to be submitted to the Senate for approval, the
curricular unit provides sufficient copies for distribution with the
agenda of the meeting. If the Senate recommends approval, the proposal
is submitted to the President for review.
250.02 Format of Full Proposal to SUNY to Develop New Degree Programs
The guidelines for developing new degree programs are kept on file by
the Office of the Vice President for Academic Affairs and are available
250.03 College Procedures for Approval of Program Revision
Any major or minor change in an existing program requires approval from
the following: (a) departmental or unit curriculum committee, (b) department
or unit chair, (c) appropriate dean, (d) Faculty Senate, (e) Vice President
for Academic Affairs, and (f) the President. These procedures should be
followed for new program proposals:
- Major changes: Including changes in the number of credits required
for completion of a major, changes in the courses required for a major,
and changes that alter significantly the mission of the major require
approval by the New York state Education Department before they may
go into effect.
- Minor changes: Including additions of courses to the major; deletions
of courses from the major, that do not change the core requirement;
and changes in the core level, credit hours allocated, and prerequisites
for existing courses.
250.04 SUNY Procedures for Elimination of Academic Programs
- The President proposes elimination or significant curtailment of an
approved academic program by Letter of Intent to the Provost, SUNY System
Administration. The letter should contain the following information:
- The program name and degree designation.
- A brief description or explanation of the reason for requesting
the deactivation or elimination of the program.
- When appropriate, a statement of how current enrollment in the
program, and future degrees granted to continuing students, would
be accommodated and reported.
- The proposed effective termination date. A minimum of 30 days
lead time will permit appropriate SUNY System Administration review
for possible University-wide implications.
- The College should determine the schedule of elimination in order
to honor the University's intention to give enrolled students the opportunity
to complete their programs unless policy, fiscal, or legal considerations
make it impossible.
- Appropriate offices of the SUNY System Administration staff will review
the impact of the proposal on University-wide program offerings, the
campus mission, the campus budget, the campus staff and students, and
desirable state and public services.
- The Chancellor will review recommendations and submit them to the
Board of Trustees for approval. The President will be notified promptly
of the Board's action.
250.05 Guidelines for Credit-Bearing Off-Campus Instructional Activities
If a SUNY unit plans to offer an off-campus credit-bearing activity in
a geographic region where other SUNY units are located, the initiating
campus must inform the President of all other SUNY units within this geographic
area of its proposed activity. This written notification must take place
even if the other SUNY units cannot offer this proposed off-campus activity.
If the proposed off-campus activity is one that the other SUNY units have
the capacity to offer and would be willing to offer, the SUNY unit proposing
the activity must obtain the approval of its plans from the other SUNY
units prior to scheduling the activity. If an agreement cannot be reached
between two SUNY units about the offering of an off-campus activity, the
conflict should be submitted to the appropriate Vice Chancellor for final
An off-campus credit-bearing instructional activity refers to credit-bearing
courses and programs, which are, taught off-campus. It does not refer
to field trips, internships, student teaching, cooperative education,
international programs, or the like, which are supervised by on-campus
faculty for students enrolled primarily in on-campus programs.
250.06 Regulation Concerning Place of Minors Within a Curriculum
Where minors are required within a baccalaureate degree curriculum, conditions
for fulfilling such requirements should be specified. Ordinarily, such
a minor should consist of 18 to 24 credits.
250.07 Resolution on Special Programs
Any new academic program for the recruitment of special categories of
students must first be submitted to the appropriate Faculty Senate committee
before its enactment.
250.08 SUNY Guidelines for the Assessment of Masters Degree Programs
SUNY has developed a set of detailed guidelines for the assessment of
academic and professional master's degree programs. The guidelines provide
criteria for judging the quality of a program's faculty, curriculum, resources,
students, administration, and evaluation, as well as providing standards
for consultant evaluation reports.
These guidelines are available in the Office of the Vice President for
Return to Policies-Related Directly to
Teaching and Academic Work Instructor Responsibility