The College's Internal Control Program provides a formal evaluation of the effectiveness of our major systems and their individual control mechanisms. Where gaps of non-effective controls exist, they are identified and addressed on a reasonable timetable. The status of all recommendations is monitored and updated on a semi-annual basis by the College's Internal Control Officer.
Internal controls are the responsibility of all employees. Managers are responsible for the development, maintenance, documentation, and supervision of internal control systems. Likewise, each employee is responsible for adhering to established internal controls and all applicable management policies and standards issued by the state of New York, SUNY, or the College at Brockport.
The following are examples of College management policies and standards with which, when applicable, all employees are expected to comply:
Most of the above items can be viewed in the Office of Human Resources during regular business hours. Informational documents or memoranda issued and distributed by the president, vice presidents, deans, and department heads should be available in your department office. Also, the Handbook contains many of these policies.
Questions can be directed to the Internal Control Officer in Office of the Vice-President for Administration.
It is the policy of the College that overtime work be held to a minimum consistent with the needs and requirements of sound and orderly administration of departmental units. Unit head/ supervisors must support this policy and strive to minimize the need for overtime through planning.
The Agreement between the State University of New York and the United University Professions, Inc. provides a four-step grievance procedure for the resolution of disputes "concerning the interpretation, application, or claimed violation of a specific term or provision" of the Agreement. Faculty who have questions about the grievance process should discuss them with their supervisors and with the President of the local chapter of their bargaining unit, or with the Chairperson of the grievance committee of the local chapter.
The Agreement between the State University of New York and the United University Professions, Inc. is designed to "provide a prompt, equitable and efficient procedure for the imposition of discipline for just cause." It delineates the authority of the President of the College or his designee to impose discipline, and the procedures by which an employee can appeal a notice of discipline.
On proof of necessity of jury service, faculty and professional staff are granted leave with pay without charge to leave credits.
When the Office of Human Resources receives word that an employee is leaving the College, an invitation is issued to that employee to schedule a departure interview. This meeting serves to advise the individual of fringe benefit program status. Departing employees are briefed on their pay accounts, health insurance conversion privileges, and the status of their retirement accounts; arrangements are also made at this time to complete the necessary actions to insure efficient disposition of the College's obligation to the employee in these matters. Departure interviews are conducted by the professional staff of the Office of Human Resources.
The Faculty Senate Secretary notifies faculty members of their election to Faculty Senate Committees. Appointees to other ad hoc committees are notified of their appointments by the President or other appropriate officer.
Each faculty and professional staff member is expected to file an annual report in the manner suggested on forms provided by the department chairpersons and directors. This is used to keep files up-to-date and to provide information which may be useful in determining personnel decisions and salary adjustments or in responding to sabbatical requests and requests for recommendations. Forms are provided each year to all-professional staff and faculty.
Academic regalia shall be worn on such occasions as the President of the College may direct. One annual occasion on which faculty members are expected to wear academic dress is the Commencement ceremony. For faculty members not owning such regalia, it may be obtained through the College Store.
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