Institutional Review Board

How Do I Submit My Proposal for Review?

SIX STEPS are involved.

STEP 1 - Training Requirement as of 9/01 required of all persons prior to submitting proposals.

To be in compliance with federal regulations all persons (faculty, staff, students) submitting a proposal to the Institutional Review Board must complete a three-hour, online, modular training course on the protection of human subjects in research.

• Go to web site - http://www.citiprogram.org
  You don't have to register in advance and can immediately access the course 24 hours a day.
• Decide which user group you belong to based upon the following information:
  1. Group 1 - undergraduate students completing a class project need to complete only modules 1-5 in the social and behavioral tract.
  2. Group 2 - everyone else (faculty, staff, graduate students, and undergraduate students completing theses or independent studies) must complete modules 1-6 in the social and behavioral tract and also the following modules if applicable to your research (#7 research with prisoners, #8 research with children, #9 research in public elementary and secondary schools, #10 international research or #11 Internet research).
     You must take the brief quizzes at the end of each module and get a score of 75% on the collective modules to pass. If you don't pass the first time you can take the quiz after the module over again.

  Each module can be printed out if you desire.

  • After you have completed the requirements above (depending on if you register in Group 1 or 2) you can print out a course transcript. This will be emailed to you and to the IRB Administrator who will keep a record of your participation on file. We will not be sending you a separate certificate of completion. This transcript is your record of completion and will be available for you to access online for two years.
  • Questions can be addressed to the IRB Administrator at irboffic@brockport.edu or 585-395-2779.

STEP 2 - Determine the appropriate category for your research project - Category 1, 2 or 3 based upon guidelines that follow. If you have any questions call (585) 395-2779 or send an email to irboffic@brockport.edu.

STEP 3 - Provide the information requested in the packet for that category. Packets are attached for all categories or you can go to the website listed on the cover page and download just the guidelines for that category.

STEP 4 - Fill in the cover sheet in each packet, have it signed as indicated, and place it as the first page of your proposal. The process will go faster if you submit a final version of your complete package free of spelling and grammar errors.

STEP 5 - Make the appropriate number of copies for whatever category fits your proposal and submit to IRB Administrator, Grants Development Office, 6th Floor Allen Administration Building. Refer to the checklist for your category in each packet to make sure you have all the necessary forms.

STEP 6 - your proposal will be reviewed initially by the IRB Chair, then depending upon the category it falls under, the application will be sent to additional reviewers or require a full meeting of the IRB. The IRB Administrator will contact you with any revisions that will need to be made as the proposal is reviewed. The entire process can take 1-4 weeks depending upon the level of review, the time of year, and your response time to any revisions. When the proposal is approved you will be notified immediately by phone or email and this will be followed with a formal approval letter. Your research proposal is approved for up to 12 months.

Proposal are accepted and reviewed only in the fall and spring semesters. Deadlines for the submission of proposal are as follows:

Fall semester – Proposal must be submitted by December 1st.

Spring semester – Proposals must be submitted by May 1st.

Proposals submitted after these deadlines will not be reviewed until the following semester.

Questions? Please call Kim Remley at 585-395-2523 or kremley@brockport.edu

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