Borrowing Policies

Circulation Services are located on the Main Floor of Drake Memorial Library. Phone: (585) 395-2277; Fax: (585) 395-5651 Circulation/Reserves Manager: Robin Catlin, (585) 395-2123

• Your College at Brockport ID card is your Library card. Be sure to bring it with you when you come to the Library.
• You must have a valid College at Brockport ID card in order to borrow materials from Drake Memorial Library. This card can be obtained from BASC.
• If you don't have your College at Brockport ID card with you and you need immediate borrowing privileges, a temporary student library card is available at the Circulation Desk for $2.00. It will see you through the semester. You will need to present legal identification.
• Undergraduate students have a limit of 40 items checked out at any one time.
• You may use and borrow books from any SUNY university, college, or community college library simply by showing your College at Brockport ID card. This “Open Access” program allows you to do research across the State!

• All undergraduate policies also apply to graduate students.
• Graduate students have a limit of 80 items checked out at any one time.
• You can also get borrowing privileges at most Rochester area academic libraries through the Rochester Regional Library Council. For a complete description, visit the RRLC Access Cards page. Access card applications are available at the Circulation Desk or by clicking here: RRLC Access Card Application . Applications must be turned into the Circulation desk in Drake.

• All undergraduate polices also apply to faculty and staff.
• Both faculty and staff have an academic year loan period and a limit of 999 items. If you wish to keep any items longer, they must be renewed.
• Faculty members may establish proxy borrowing for their student assistants by filling out the authorization form, and turning it into the Circulation Desk.
• Faculty and staff get borrowing privileges at most Rochester area academic libraries through the Rochester Regional Library Council. For a complete description, visit the RRLC Access Cards page. Access card applications are available at the Circulation Desk or by clicking here: RRLC Access Card Application . Applications must be turned into the Circulation desk in Drake.

• Residents of the counties of Monroe, Orleans, or Genesee are eligible for a Library Courtesy card. Applicants must be at least 18 years of age with legal ID and proof of residency. There is an annual fee of $25.00, renewable August 1 of each year.
• Alumni are eligible for a Library Courtesy Card at no charge.
• Library Courtesy cardholders have a limit of 20 items checked out at any one time.
• Courtesy cards issued by Drake Memorial Library are for use only at Drake Library. Courtesy card users are subject to all rules and regulations pertaining to the use of library materials, including those relating to recalled books, overdue fines and charges for lost materials. Borrowers who do not pay such fines and charges will be blocked from further circulation privileges until such fines are paid.
• Residents of New York State have access to Novel New York, the New York Public Library or the New York State Library.
• Alumni are also eligible for remote access to selected databases through Banner by contacting the Office of Alumni Relations. For more information, please visit Alumni Services.
• Courtesy card holders are not eligible for special loans of non-circulating library materials.
• These privileges do not include other library services such as printing, remote access to licensed bibliographic databases (except where noted below), or interlibrary loan.

• Through the SUNY Open Access program, you are eligible to borrow materials from Drake Memorial Library.
• Your SUNY ID card is your Library card.
• You must present your SUNY ID card along with proof of current registration.
• Network access (on-site) is available (at no cost), but printing must be purchased in blocks of 50 double-sdied pages.
• These privileges do not extend to other Library services such as printing and remote access to our licensed bibliographic databases.

• Our Library honors the RRLC Access Card .
• Your RRLC Access card is your Library card.
• You will need to present your RRLC Access card along with legal ID.
• These privileges do not extend to other Library services such as printing and remote access to our licensed bibliographic databases.

Loan periods vary. Always check the due date on the item. E-mail may be lost or mis-directed; it is your responsibility to know when your materials are due. Overdue materials may result a Banner block and loss of borrowing privileges.

• If an item is checked out, placing a hold ensures that you will get the item before it is put back on the shelf.
• Holds can be placed online, in person, or by phone at (585) 395-2277
• If an item is needed before its due date, it may be obtained through Interlibrary Loan.

• No overdue fines will be charged for Drake Library items that are returned after the due date. A courtesy notice will be e-mailed 2 days before items are due. An overdue notice will be e-mailed seven days after the due date, and a second notice three weeks after the due date. Original library materials may be returned at any time during this period, in good condition, without any penalties.
• Library reserve materials that are not returned when due, will result in a $10.00 per hour fine patron's account immediately, resulting in a block of all further borrowing privileges. The block will be lifted, without further penalty, when the item(s) is returned.
• Interlibrary loan materials that are returned late may result in a fine, if that is the policy of the lending institution. Failure to return Interlibrary loan materials may also result in a block on the patron’s account.
• If the item(s) has not been return at the end of 6 weeks after the due date, the patron will be billed for each overdue item as set forth in the table below, sent via USPS. The patron will also be blocked in the Banner system, which means he/she may be unable to request transcripts, receive final grades or register for classes. Patrons will have four weeks from the date of the letter to contact the library, either to return the original library materials in good condition, in which case there will be no penalties, or to report the loss of the materials and make arrangement to pay for them.
• Patrons may return only Drake library materials, not replacements purchased elsewhere, without prior authorization of the library director or director’s designee.
• If the item(s) have not been returned within four weeks of the date of the billing letter, the information will be sent to a Collection Agency. If an account is turned over to the Collection Agency, the patron will be responsible for all additional fees and penalties added by the Agency. However, the library will still accept return of the materials which MAY reduce the amount the patron owes.

Materials/equipment with replacement costs greater than $150 will be assessed market price plus processing fee. All fees are subject to change.

If you are unable to find an item that the Drake Library Catalog says is “Available”, please ask for a Trace Card at the Circulation Desk or fill out the online form . We will search for the item, and notify you when we have found it.

• All media (videos, cassettes, etc.) should be returned directly to the Circulation/Reserves desk or the Media drop-box at the Library’s ground floor stairwell entrance directly across from the Allen Administration Building.
• Reserve materials should be handed to a Circulation/Reserves desk worker so the materials can be checked in immediately.
• Circulating books can be returned to book drops in the following locations:
  • Circulation Desk at Drake Memorial Library
  • Outside book drops at : (1) the front entrance to the Library; (2) the east ground level Commuter Lot entrance, and (3) on the west side of the Library on the ground level (across from the Allen Administration Building)
  • The College at Brockport MetroCenter
• Receipts for returns are issued upon request if items are returned directly to the Circulation Desk.
• The mailing address for returning items:

Circulation Desk, Drake Memorial Library, 350 New Campus Drive, The College at Brockport, Brockport, New York 14420

Books may be sent at lower cost by requesting “Media Mail” at the Post Office.

• Patrons are responsible for all materials borrowed with their ID card. We do not honor cards presented by anyone other than the patron whose name appears on the card, unless previous proxy borrowing privileges have been established. To establish proxy borrowing, please fill out the "Library Authorization Form for Student Assistant Proxy Borrowing," sign it, and bring it to the circulation desk.
• Report lost or stolen ID cards to the Library and to the University Police office.