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Bulletin 8: iOS - Emailing Attachments

2012-12-24

Overview

There are several ways to email attachments from iOS, depending on what you want to attach. If the attachments are to be photos or videos, you can use one of two ways built into iOS, but if you want to attach other types of documents, or a mixed group of documents, you will need to use and app.

Attaching Photos and Videos

Use the Built-in Mail App

If you are already in the Mail app, you can add photos and videos as attachment to an email that you are composing:

1) Tap twice in the message body to bring up the toolbar,

2) Tap “Insert Photo or Video”,

3) Select the photo / video source by clicking on one of the choices, then you see previews of the items in that source for you to choose from,

4) Select the item to attach, then tap the “Use” button.

Repeat steps 1 through 5 above for each item you wish to attach.

Use the Photo or Video Browser

You can also begin from within the Photos App itself:

To attach a single photo or video

1) Run the “Photos” app,

2) Navigate to the Camera Roll or the album containing the photo/video that you'd like to attach,

3) Tap the photo/video so that it opens full screen,

4) Tap the “share” button near the top right, then tap the email icon (NOTE: if you delay, the toolbar may disappear from the top of the screen. To get it back, simply tap the screen once):

5) An email is created, with the item selected as an attachment. Address the email, add the subject, and message text if you wish, and send it out as any other email.

To attach multiple emails and videos

1) Run the “Photos” app,

2) Navigate to the Camera Roll or the album containing the photo/video that you'd like to attach,

3) Tap the “Edit” button near the top right (NOTE: if you delay, the toolbar may disappear from the top of the screen. To get it back, simply tap the screen once):

4) Now tap each photo/video that you want to attach. Notice that each selected item gets a small checkmark in a blue circle - to deselect, simply tap the item again:,

5) Tap the “Share” button at the top left of the screen, then tap the email icon:

6) An email is created, with the items selected as an attachment. Address the email, add the subject, and message text if you wish, and send it out as any other email.

Attaching Other File Types

Since you cannot directly attach files other than photos and videos directly into a message in the Mail app, you must use another app. Most apps that can create and work with documents, such as QuickOffice, DocsToGo, Pages, and Numbers, have a way to attach a document created or edited with that app to a new email. Several examples are provided below. In addition, if you have the FileBrowser app, you can attach any file it can reference to an email, even if you do have an app on the device which can open and edit the file. With the exception of FileBrowser, these apps all only allow attaching one file at a time, so you will need to send multiple emails to send multiple files.

In all of these cases, you should not start to write your email in the Mail app – instead wait until the email has been created as described below, then finish writing the email.

Procedures are given below for FileBrowser as well as several of the other apps used at Brockport.

QuickOffice

1) Run the Quickoffice app, and navigate to the folder containing the file you wish to email. You do not actually need to open the file in question, as long as you can see it in QuickOffice's list of files,

2) Tap and hold on the file's icon until the slot holding it turns light blue and jumps left, then drag it down to the open envelope at the bottom of the screen and drop it there:

3) An email is created, with the document that was dragged as an attachment. Address the email, add the subject, and message text if you wish, and send it out as any other email.

DocsToGo

1) Run the DocsToGo app,

2) Open the document that you want to email - this will put it into “editing” mode,

3) Now, click the “upload” icon at the bottom left of the screen, and tap “Send” on the menu that pops up:

4) An email is created, with the document that was open as an attachment. Address the email, add the subject, and message text if you wish, and send it out as any other email.

Pages, Numbers, and Keynote

These procedures are given using Pages as an example, but in Numbers and Keynote the process works in exactly the same way. You can attach a document either while it is open, or from the document list.

While the document is open

1) Tap the wrench icon at the upper right of the screen (see image below),

2) Tap “Share and Print” from the menu that drops down:

3) Tap “Email Document” (NOTE: This choice is labelled in a slightly different way in the other apps - “Email Spreadsheet” or “Email Presentation” as appropriate):

4) Choose which format the attached file should have (The choices vary with each application as appropriate):

5) An email is created, with the document as an attachment in the format requested. Address the email, add the subject, and message text if you wish, and send it out as any other email.

From the document list

If the document is not already open, you can attach it without opening it by selecting it from the document list.

1) Run the app and go to the document list (you may need to tap the “Documents” button at the top left if you are not already there),

2) Tap the “Edit” button at the top right of the screen,

3) Select the file you want to attach by tapping it. A yellow outline should appear around it (see image below),

4) Tap the share icon at the top left of the screen (NOTE: The share button will only be active if you have just one document selected - it will deactivate if you select multiple documents):

5) Tap “Email Document” (NOTE: This option will be named differently in the other applications as appropriate),

6) Choose which format the attached file should have (The choices vary with each application as appropriate):

7) An email is created, with the document as an attachment in the format requested. Address the email, add the subject, and message text if you wish, and send it out as any other email.

FileBrowser

1) Run the FileBrowser app and navigate to the file server/folder where the document is, or find it in the “My Files” area,

2) Tap the blue circle with the white chevron at the right of the file's name, then tap “Email Attachment” from the menu that appears:

3) At this point, you are given a choice of sending out the email or adding more attachments:

4) If you choose to attach more, you will receive a message about how to just send it out without actually attaching more, which you can dismiss and ignore unless you have changed your mind about attaching more files:

Repeat steps 2-4 until you have attached all the files you want before finally tapping “Send Now” when given the choice in step 3,

5) An email is created, with the document(s) chosen as attachment(s). Address the email, add the subject, and message text if you wish, and send it out as any other email.

 
exchange/bulletins/ios-email-attachments.txt · Last modified: 2012/12/24 17:00 by gcervone
 
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