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technology_procurement:howto [2013/10/16 11:10]
maker1
technology_procurement:howto [2014/01/14 13:01] (current)
maker1
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As of April 2, 2007, all purchase orders for computer equipment, including tablets such as iPads, will be reviewed by ITS prior to processing by Procurement and Payment Services. As of April 2, 2007, all purchase orders for computer equipment, including tablets such as iPads, will be reviewed by ITS prior to processing by Procurement and Payment Services.
-This documentation page serves as a guideline in ordering Tablet computers (including iPads) using State funds. +This documentation page serves as a guideline in ordering Tablet computers (including iPads) using State funds. This documentation was derived from policies in place with Procurement and Payment Services. For up to date information see [[http://www.brockport.edu/pps/p-card/updates.html|Procurement Card Program Updates]].
-//Note: This documentation is in progress and incomplete. If you have any further questions or are in need of further help please contact the [[http://www.brockport.edu/lits/helpdesk/|IT Help Desk]]. 
-// 
===== What you need to know about Purchasing Computer Equipment===== ===== What you need to know about Purchasing Computer Equipment=====
 +
 +==== Technology Procurement Procedure: ====
 +
 +  * Requesters must use the [[http://www.brockport.edu/its/techreq/TPSQuickGuide.pdf|Technology Procurement System]] (TPS) to obtain an approval code for each purchase requisition prior to submitting the requisition to Procurement & Payment Services.
 +  * ITS staff will review each transmission and contact departments if changes are necessary to the tablet specifications.
 +  * Once approved by ITS, the ordering department and Procurement & Payment Services will be notified via email showing the appropriate approval code.
 +  * The approval code number should be referenced on the purchase requisition form by the ordering department when submitted to Procurement & Payment Services.
 +  * The purchase order will be generated and delivery will be made directly to ITS.
 +  * ITS will set-up and deliver the equipment to the ordering department.
 +
 +
 +==== For Your Information ====
  - Computer equipment purchased with personal funds cannot be reimbursed with State funds or BASC funds under any circumstance.   - Computer equipment purchased with personal funds cannot be reimbursed with State funds or BASC funds under any circumstance.
-  - Per procurement card program guidelines, computer equipment purchases are NOT permitted using a P-Card for payment. [[http://www.brockport.edu/pps/p-card/policies | VISA Policies & Procedures]] provides a [[http://www.brockport.edu/pps/p-card/policies#donot|Restricted Items List]] for more information. +  - Per procurement card program guidelines, computer equipment purchases are NOT permitted using a P-Card for payment. [[http://www.brockport.edu/pps/p-card/policies | VISA Policies & Procedures]] provides more information.
  - Computer equipment may be purchased with Grant money intended for purchasing the equipment. Contact the [[http://www.brockport.edu/lits/helpdesk/|IT Help Desk]] for assistance.   - Computer equipment may be purchased with Grant money intended for purchasing the equipment. Contact the [[http://www.brockport.edu/lits/helpdesk/|IT Help Desk]] for assistance.
  - App purchasing:   - App purchasing:
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-===== Introduction to the current Tablet Computer Ordering procedure =====  
-The current Procedure for Ordering Tablet Computers Using State Funds allow for improved support services from ITS by:  
- 
-  * Making sure that all systems meet campus minimum requirements. 
-  * Ensuring that limited resources are spent appropriately by making sure that all systems meet minimum campus requirements.  
-  * That systems are not configured with unnecessary features that will raise the purchase price. 
- 
-This information was derived from the [[http://www.brockport.edu/lits/procurement/2011-12-01-tablets.pdf | 
-    December 1, 2011 memo introducing the new procedure for ordering tablet computers (PDF)]]. 
-     
- 
-===== Overview of Procurement Steps ===== 
- 
-  * Requesters must use the Technology Procurement System (TPS) to obtain an approval code for each purchase requisition prior to submitting the requisition to Procurement & Payment Services. (Steps given below)  
-  * ITS staff will review each transmission and contact departments if changes are necessary to the tablet specifications. 
-  * Once approved by ITS, the ordering department and Procurement & Payment Services will be notified via email showing the appropriate approval code. 
-  * The approval code number should be referenced on the purchase requisition form by the ordering department when submitted to Procurement & Payment Services. 
-  * The purchase order will be generated and delivery will be made directly to ITS. 
-  * ITS will set-up and deliver the equipment to the ordering department.  
-The [[http://www.brockport.edu/its/techreq/TPSQuickGuide.pdf|Technology Procurement System Quick Guide]] provides an easy to follow, step-by-step guide on following the Policy Steps listed above.  
 
technology_procurement/howto.1381936224.txt.gz · Last modified: 2013/10/16 11:10 by maker1
 
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