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technology_procurement:howto [2013/10/16 11:10]
maker1
technology_procurement:howto [2014/01/14 13:01] (current)
maker1
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 As of April 2, 2007, all purchase orders for computer equipment, including tablets such as iPads, will be reviewed by ITS prior to processing by Procurement and Payment Services. ​ As of April 2, 2007, all purchase orders for computer equipment, including tablets such as iPads, will be reviewed by ITS prior to processing by Procurement and Payment Services. ​
  
-This documentation page serves as a guideline in ordering Tablet computers (including iPads) using State funds. ​+This documentation page serves as a guideline in ordering Tablet computers (including iPads) using State funds. This documentation was derived from policies in place with Procurement and Payment Services. For up to date information see [[http://​www.brockport.edu/​pps/​p-card/​updates.html|Procurement Card Program Updates]].
  
-//Note: This documentation is in progress and incomplete. If you have any further questions or are in need of further help please contact the [[http://​www.brockport.edu/​lits/​helpdesk/​|IT Help Desk]]. 
-// 
  
 ===== What you need to know about Purchasing Computer Equipment===== ===== What you need to know about Purchasing Computer Equipment=====
 +
 +==== Technology Procurement Procedure: ====
 +
 +  * Requesters must use the [[http://​www.brockport.edu/​its/​techreq/​TPSQuickGuide.pdf|Technology Procurement System]] (TPS) to obtain an approval code for each purchase requisition prior to submitting the requisition to Procurement & Payment Services.
 +  * ITS staff will review each transmission and contact departments if changes are necessary to the tablet specifications.
 +  * Once approved by ITS, the ordering department and Procurement & Payment Services will be notified via email showing the appropriate approval code.
 +  * The approval code number should be referenced on the purchase requisition form by the ordering department when submitted to Procurement & Payment Services.
 +  * The purchase order will be generated and delivery will be made directly to ITS.
 +  * ITS will set-up and deliver the equipment to the ordering department. ​
 +
 +
 +==== For Your Information ====
  
   - Computer equipment purchased with personal funds cannot be reimbursed with State funds or BASC funds under any circumstance. ​   - Computer equipment purchased with personal funds cannot be reimbursed with State funds or BASC funds under any circumstance. ​
-  - Per procurement card program guidelines, computer equipment purchases are NOT permitted using a P-Card for payment. [[http://​www.brockport.edu/​pps/​p-card/​policies | VISA Policies & Procedures]] provides ​a [[http://​www.brockport.edu/​pps/​p-card/​policies#​donot|Restricted Items List]] for more information. ​+  - Per procurement card program guidelines, computer equipment purchases are NOT permitted using a P-Card for payment. [[http://​www.brockport.edu/​pps/​p-card/​policies | VISA Policies & Procedures]] provides more information. ​
   - Computer equipment may be purchased with Grant money intended for purchasing the equipment. Contact the [[http://​www.brockport.edu/​lits/​helpdesk/​|IT Help Desk]] for assistance. ​   - Computer equipment may be purchased with Grant money intended for purchasing the equipment. Contact the [[http://​www.brockport.edu/​lits/​helpdesk/​|IT Help Desk]] for assistance. ​
   - App purchasing: ​   - App purchasing: ​
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-===== Introduction to the current Tablet Computer Ordering procedure =====  
  
-The current Procedure for Ordering Tablet Computers Using State Funds allow for improved support services from ITS by:  
- 
-  * Making sure that all systems meet campus minimum requirements. 
-  * Ensuring that limited resources are spent appropriately by making sure that all systems meet minimum campus requirements. ​ 
-  * That systems are not configured with unnecessary features that will raise the purchase price. 
- 
-This information was derived from the [[http://​www.brockport.edu/​lits/​procurement/​2011-12-01-tablets.pdf | 
-    December 1, 2011 memo introducing the new procedure for ordering tablet computers (PDF)]]. 
-    ​ 
- 
-===== Overview of Procurement Steps ===== 
- 
-  * Requesters must use the Technology Procurement System (TPS) to obtain an approval code for each purchase requisition prior to submitting the requisition to Procurement & Payment Services. (Steps given below) ​ 
-  * ITS staff will review each transmission and contact departments if changes are necessary to the tablet specifications. 
-  * Once approved by ITS, the ordering department and Procurement & Payment Services will be notified via email showing the appropriate approval code. 
-  * The approval code number should be referenced on the purchase requisition form by the ordering department when submitted to Procurement & Payment Services. 
-  * The purchase order will be generated and delivery will be made directly to ITS. 
-  * ITS will set-up and deliver the equipment to the ordering department. ​ 
  
-The [[http://​www.brockport.edu/​its/​techreq/​TPSQuickGuide.pdf|Technology Procurement System Quick Guide]] provides an easy to follow, step-by-step guide on following the Policy Steps listed above. ​ 
technology_procurement/howto.1381936224.txt.gz ยท Last modified: 2013/10/16 11:10 by maker1