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Brockport / Event Planning /

Faculty and Staff Planning Events

How to Reserve Space

1  Email a completed Event and Room Reservation Form PDF to the appropriate scheduling office below.

  • 10 days advance notice required for events with services.
  • If your event is in more than one venue, send all forms to Conferences & Events at
  • Submission of the form does not guarantee use of space!
  • If you need assistance with identifying an appropriate space, contact Conferences & Events at 585-395-5648.

2  Allow at least two business days for the events team to review and process your request.

  • A member of the events team may contact you for more information to better assist you with your request.
  • Processing time depends on the complexity of the request. Events with services will take longer than simple meetings.

3  A confirmation email will be sent when your request is approved. This means you're all set!

  • Review the attached confirmation document to double check all details.
  • Your Event Coordinator is your most important resource. Find their name on the document, because they are your point of contact and connection to the many campus departments that make events happen.
  • If you need to change or cancel your reservation, contact your Event Coordinator.

Who to Contact


Scheduling Office



Academic Buildings
Residence Halls
Multiple Venues
Conferences & Events (585) 395-2498
Hartwell Dance Theatre,
Dance Studios
Dance Department (585) 395-2153
New York Room
Presidential Dining Room
Garnishes Catering (585) 395-2379
Tuttle Athletic Complex Athletics (585) 395-5928

SERC Campus Recreation (585) 395-2774
Seymour College Union Student Union & Activities (585) 395-5645

Useful Links

Catering Information

Food Waiver Application

Visitor Parking Pass Request

Visitor Parking Policies and Information

Last Updated 11/17/15