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Graduate Student Policies

The policies listed in this section pertain specifically to both matriculated and non-degree students enrolled in graduate courses at The College at Brockport. However, graduate students should carefully note that there are also policies listed in other categories that apply to all students at the College, including graduate students. For example, the Grade Appeal Policy, found under the "Academic Policies" category, is applicable to all students. It is, therefore, strongly recommended that graduate students review these other policy sections.

For clarification and/or questions, graduate students may contact their academic advisor or the Office of Graduate Studies (585) 395-2525.


Academic Dismissal from a Graduate Program
An explanation of the dismissal process for graduate students

Academic Standing/Academic Probation
An explanation of the criteria and process for academic probation and dismissal.

Archiving of Master's Thesis and Capstone Projects
An explanation of where graduate theses are available on campus and who pays the cost involved in their duplication.

Assessment of Professional Dispositions for Teacher Education Candidates
Professional disposition transgression by a teacher candidate may lead to remediation or program dismissal based on the Professional Education Council’s assessment of candidate performance.

Biennial Review of High-Risk Drinking and Substance Abuse Prevention
This report contains a comprehensive analysis of the College’s alcohol and drug prevention program, including policy and enforcement and fulfills the requirements of the Drug-Free Schools and Communities Act.

Code of Student Conduct
The Code of Student Conduct states the behavioral expectations and standards of conduct for all students. Rules pertain to the actions of individuals as well as student clubs, organizations and/or groups.

Credit for Courses that Include Both Graduate Students and Undergraduate Students
An explanation of the policy dealing with "swing" course credits.

Credits Required for Graduation at the Graduate level
An explanation of the number and level of graduate credits required for the awarding of a master’s degree.

Dematriculation at the Graduate Level
An explanation of the grounds for dematriculation at the graduate level.

Directed Study
An explanation of directed study courses at the graduate level, including how many may be carried each semester.

Disability Accommodation Appeals
Students as well as faculty have the right to protest the decisions of the Section 504 Coordinator in regard to academic accommodations using established appeal procedures.

Drug-Free Schools and Communities Act
This policy provides information on the College’s compliance with the regulations set forth by the Drug-free Schools and Communities Act concerning alcohol and drug prevention services, program and policies and publication of the Biennial Review. In addit

Earning a Second Master’s Degree
An explanation of whether students can complete a second graduate degree at the College, including whether credits can be applied across both degrees.

Email and Network Policy
This policy informs the college community of the email and network rules and regulations.

Federal Academic Standards for Title IV Financial Aid Recipients at the Graduate Level
This policy explains the federal academic requirements to maintain eligibility for Federal Title IV financial aid at the Graduate Level.

Grade Point Average (GPA) at the Graduate Level
An explanation of how and when the GPA is calculated at the graduate level, including what GPA is required for graduation.

Grading System at the Graduate Level
An explanation of which course grades do and do not result in the awarding of credit at the graduate level.

Graduate Academic Clemency
An explanation of the criteria for academic clemency – an appeal to have up to 9 graduate credits stricken from the graduate cumulative GPA.

Graduate Admissions Categories
An explanation of the three admission categories at the graduate level.

Graduate Continuous Enrollment Policy
An explanation of the minimum number of courses that must be completed each year for a graduate student to maintain matriculated status, including the consequences of noncompliance.

Graduate Full-Time Status for Enrollment Verification Purposes
The College's definition of graduate student full-time status for enrollment verification purposes.

Graduate Thesis and Project Continuation Credit Policy
An explanation of registration for thesis/project continuance credits, including when such registration is required and how the credits earned affect both degree requirements and GPA.

Guide for Review of Research Involving Human Participants from the College Institutional Review Board (IRB)
This policy provides the standards and guidelines required for conducting research involving human participants.

HEOA Fire Safety Report
The College's Annual Fire Safety Report document.

Independent Study (at the Graduate Level)
An explanation of the requirements for and limits on enrolling for independent study courses at the graduate level.

Leaves of Absence at the Graduate Level
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.

Minimum Number of Graduate Credits after Readmission
Delineation of the minimum number of graduate credits that must be completed after matriculation in a graduate program.

Music, Video, Software and Games: Your obligations and rights.
With the entire world available on-line, it is sometimes difficult to know what is OK to do. While it might seem the most natural thing in the world to download a song and copy it to CD for a friend, copyright violation is illegal.

Newly Accepted Graduate Student Enrollment Requirement
An explanation of the requirement for newly accepted students to register in their first semester of matriculation.

Parking Permit Registration, Enforcement and Visitor Regulations
The Operating Policy and Procedures of the Welcome Center and Parking Services include parking permits, parking citations, parking enforcement times and meters.

Permanent Address Required
Students are required to maintain an active permanent address on file with the College at all times.

Plan of Study and Advisement Key Number
An explanation of the process for and time limit on filing an approved Plan of Study.

Policy on Student Academic Dishonesty
It is important for students to understand that the College faculty and staff value student honesty and integrity as explained in this policy.

Policy on Student Grade Appeals
Students have certain rights to appeal grades as explained by this policy.

Posting Policy
Rules for posting posters, banners and signs on College property.

Procedures for Accessing Services for Students with Disabilities
This policy informs students on rules and regulations for accessing services for students with disabilities.

Professional Education Unit Assessment Data Collection, Storage, Access, and Use
Appropriate procedures to assure confidentiality must be used for the collection, storage, access, and use of Professional Education Unit data for candidates and programs.

Professional Education Unit Policy Faculty, Instructor, and College, Clinical Supervisors Responsibilities for the Assessment of Education
Faculty, instructors, and college supervisors must complete key assessments of candidate performance by established deadline dates.

Quality Points for Letter Grades at the Graduate Level
An explanation of the relationship of grades to quality points at the graduate level.

Readmission at the Graduate Level
An explanation of the consequences of academic dismissal, including the required interval between dismissal and reapplication, consideration of previously earned credits, and limit on the number of readmissions.

Registration for Credit Overload at the Graduate Level
An explanation of the credit cap at the graduate level and the approvals necessary to exceed this cap.

Repeating Courses at the Graduate Level
This link deals with graduate students who repeat courses.

Residency Requirement at the Graduate Level
A statement of the official College graduate policy on institutional residency.

Satisfactory Grades (at the Graduate Level)
An explanation of S/U grading at the graduate level, including limits on S/U credits and their relationship to GPA.

Smoke-free Campus with Minor Exemptions Policy
The health risks resulting from second-hand smoke exposure are well documented. This policy will reduce involuntary exposure of second-hand smoke and facilitate a healthier environment for students, faculty, staff, administrators, visitors and community m

State-Established Academic Standards for New York State Financial Aid – Undergraduate and Graduate
This policy explains the New York State academic requirements to maintain eligibility for state financial aid programs.

Time Limit for Completion of Graduate Degree
An explanation of the time limit for completing graduate degree requirements.

Transfer Credits at the Graduate Level
An explanation of grade requirements for transferring courses at the graduate level, including the limit on the number of transfer credits.

Undergraduates Taking Graduate Courses
A list of criteria that must be met and cautions that should be noted by undergraduate students who wish to enroll in graduate courses.

Withdrawal from a Graduate Program or from Non-degree Status
An explanation of the process for withdrawing from a graduate program.