Revised and approved 3/30/2010 by the Web Advisory Committee
The quality of information presented on the College's Web pages plays an important role in shaping the image of The College at Brockport. Thus a cogent and concise policy statement is in place.
This Web Content policy sets the College's standard for:
Academic departments, administrative offices, student organizations and individuals are encouraged to publish information on the College’s Web pages, provided such information supports the mission of the College and is in compliance with these policies.
The Web policy applies to all official College at Brockport material, and all unofficial content posted by individuals and student groups within College’s Internet domain (brockport.edu).
Official Web content consists of all Web pages representing the College at an institutional level. This includes:
Department and administrative heads are responsible for ensuring the accuracy and timeliness of Web page content for their respective departments and units.
Each official College at Brockport Web page must:
Suggested elements: In addition, departments may choose to add the following to their sites:
All department Websites must be approved prior to launch by The Office of College Communications.
The main page for any College at Brockport Web site (e.g., a site for an administrative office, academic department, event) must conform to a current Brockport template. The Web Manager in conjunction with the office of College Communications will determine the appropriate template. Appeals of this determination may be made through the Web Advisory Committee.
Derivative works based on the Brockport template and/or the graphics used therein are prohibited. These graphics are made available for use within the approved template only, and may not be altered and/or used outside the approved templates.
All non-academic Web sites must be approved prior to launch by The Office of College Communications.
The College’s Website should not provide links to private businesses (“dot-com’s”), unless all such businesses are provided equal access; unless a formal business partnership has been approved; and/or unless the reason for the link is primarily educational in nature. Please note that this policy does not apply to links to non-commercial or non-profit organizations (“dot-orgs”).
Links to commercial and non-profit sites are permitted on an educational basis; however, the links themselves must not be misconstrued as advertisements (logos and trademarks are prohibited, even if permission is granted for their use by the organization, and even if the images are not links). They must not be done in such a way as to give the appearance of the approval, support, or endorsement of The College. A disclaimer disavowing endorsement may be appropriate. Only President’s Staff can grant exemptions to the advertising ban. Disclaimers are not necessary for any commercial links that have approved business partnerships with The College (e.g. the Brockport Auxiliary Service Corporation: www.basc1.com). For clarifications, please contact the Web Manager.
Academic and other related departments and programs should link their pages to the official College catalogs rather than repeat catalog information.
Individual faculty and staff may include one page of content related to their academic or professional role at the College on their associated unit/department’s website. This page may have a link to the individual’s personal, unofficial Web page/site, provided the link is not portrayed as official College content.
Academic departments may maintain official pages within their sites for student groups within the major, provided the above rules for official content are followed. This is primarily allowed if the departmental Web content provider also maintains the student-group pages. However, the preferred location for such information is the www.itss.brockport.edu server.
Even though course-related and Intranet Web pages are not official content, they are still subject to other policies, particularly New York Technology Policy P08-005. (Review the policy online at http://www.cio.ny.gov/Policy/NYS-P08-005.pdf.)
They may incorporate the appropriate College at Brockport template. Use of course management software such as Angel or the SUNY Learning Network fully complies with Brockport's policy for course-related pages and is encouraged. Contact the Web Manager for further details.
On-campus student organizations may maintain Web pages at Brockport, as long as they are not meant to represent official College content. The Brockport Student Government president is responsible for ensuring the accuracy and timeliness of Web page content for his/her organization. BSG is responsible for the content of its student group pages. Individual advisors will be responsible for the content of the Web pages of their student organizations as outlined in the following paragraph.
All unofficial pages should be located on www.itss.brockport.edu or some other server. Unofficial pages will not be allowed on www.brockport.edu, with the exception of administrative-level Intranet pages that are accessible only through a password, course-related material, and pages of academic major-related student clubs.
The use of College at Brockport resources to store or transfer illegal material or material for personal business or personal gain is prohibited. Authors and/or managers of personal and other unofficial pages must adhere to this prohibition. Violations can result in immediate loss of Brockport Internet domain (brockport.edu) Web-hosting privileges.
The Web Manager will maintain the campus Web server and top-level links to unit publications on the main Brockport Web server (www.brockport.edu). IT Support Services will maintain Web-server space for unofficial pages at www.itss.brockport.edu.
The Web Manager will identify, evaluate, and provide technical support for software tools for the creation of official Web pages. The Web Manager will consult with authors on the appropriate tools for their needs and provide instruction concerning creation and maintenance of official Brockport Web pages. IT Support Services will handle all technical support issues related to unofficial content and course-related Web pages.
This Web Content Policy, with the most current revisions, will be linked from the College's official Web site.
The Web Advisory Committee will continue to review and recommend specific changes or additions to the College’s Web Policy.
The College at Brockport seeks to enhance the use of technological resources and not to police those resources. However, engaging in any activity that does not conform to the College’s Web Content policy can result in the immediate loss of Brockport Internet domain Web-hosting privileges.
Furthermore, if such activities also violate the College's Code of Student Social Conduct or any federal, state, or local laws, (e.g. copyright, libel, privacy), they may be referred to the appropriate campus unit for resolution. Such cases may result in suspension from the College as well as prosecution by outside authorities.
Where appropriate, the Web Manager may work with Web page authors and/or managers to ensure that Web pages are brought into compliance with The College’s Web Content Policy.
This policy was updated on March 30, 2010 by the Web Advisory Committee and forwarded to the College Provost for review by President’s Cabinet. Effective date is August 23, 2010. Content providers will be expected to have the pages for which they are responsible compliant with the parts of this policy which pertains to them by the first day of classes in the fall 2010 semester, or one month after the above effective date, whichever is later. Future changes to this policy will have at least a one-month grace period for content providers to make their pages compliant. Departments, units, offices and programs needing assistance creating or updating a Web page should contact the Office of College Communications. It is expected that office and department Web sites be reviewed and updated at least yearly by the appropriate unit head.
Please direct all questions regarding this policy to the Web Manager (contact information below) who will either respond directly to the questions (copying the chair of the Web Advisory Committee) or forward questions to the Web Advisory Committee as appropriate.
Revisions adopted by Web Advisory Committee March 30, 2010
For questions and further information please contact the Web Manager
Mail to: firstname.lastname@example.org, or call (585) 395-2385,