Procurement & Payment Services

Procurement and Payment Services would like to remind the campus community about the correct procedures to surplus state-owned property. Please keep the following in mind before removing state property from campus:

• State property, virtually everything on campus, cannot be removed from campus without authorization of your department head, the dean, assistant vice president, vice president or president (depending upon the requesting employee’s position at the College) and the Property Control Office. In order to request authorization to remove property, employees must complete a Property Request Removal Form, which is accessible at: http://www.brockport.edu/pps/forms/PropertyRemovalForm.pdf.
• Examples of items that have been removed without authorization: Computers (including desktops, laptops and iPads), printers, calculators, snow brushes, shovels, printer ink cartridges, tape/tape dispensers.
• Cell phones are the only items which may be taken home for overnight usage which do not require a Property Removal Form. However, a Surplus/Transfer Request Form must be completed when disposing of cell phones.

• Items found in the trash and recycling bins cannot be removed from campus. Removing anything from campus is considered theft.
• Scrap includes, but is not limited to: carpeting, furniture, lumber and metal.

• State property cannot be donated. State-owned equipment can only be transferred to another state entity by contacting the Property Control Office.

• Your supervisor cannot authorize the removal of items. A Property Request Removal Form must be completed (as indicated above).

• If you have property in your department that you no longer need, please contact the Property Control Office so that we may assist you in transferring/disposing of these items properly.

• When in doubt, please ask the Property Control Office.

• The proper forms and procedures can be found at:

http://www.brockport.edu/pps/propertycontrol/