Procurement & Payment Services

The purpose of this correspondence is to announce a new procedure for reimbursements.

This new policy will take effect immediately.

With the implementation of the new Statewide Financial System (SFS), the College’s reimbursement process for College employees is being modified.  In the past, College employees requesting reimbursements for items up to $250 (i.e., vendor does not take the Procurement Card, etc.), would complete a purchase requisition, sign the standard voucher, provide justification for the purchase and send all supporting documentation to Procurement and Payment Services.

In the new SFS system, all College employees are entered as vendors because they are employees of New York State.

Major changes that will take place with the new policy include:

• No purchase requisition will be required for reimbursement for College employees.
  
• Any reimbursement must be processed on the existing travel voucher. Travel vouchers may be found at http://www.brockport.edu/pps/forms/travel%20voucher.pdf.
  
• The travel voucher must include:
• The account number.
• Amount to be reimbursed.
• The signature of the individual requesting reimbursement.
• The signature of the authorizing supervisor on the account.
  
• Supporting documentation must be attached to the travel voucher including, but not limited to:
• Itemized receipt(s).
• Justification for the purchase.
• Any other necessary supporting documentation (i.e., agenda, event information, etc.).

Please note that the process has not changed for reimbursements of non-College employees. A standard voucher and purchase requisition must still be submitted.

We realize that this may be a cause of confusion, please do not hesitate to contact Procurement and Payment Services at 395-2351.

 

Welcome to the Procurement and Payment Services Office at the The College at Brockport, State University of New York. Our web pages are intended to familiarize visitors, internal and external, with services, personnel, policies and procedures. Your feedback is important, so please take some time to drop us any comments, questions, or suggestions.

 

OUR MISSION STATEMENT

The Procurement & Payment Services team is a group of dedicated individuals committed to providing exceptional customer service to our campus and vendor communities, while striving to procure the highest quality products and services at the lowest possible costs.

We seek to adhere to New York State and SUNY finance laws and procedures ensuring accurate and timely transactions and payments.

We strive to exemplify teamwork through mutual cooperation and respect while maintaining professionalism at all times, ultimately supporting the mission of the Division and the College.

 

Contact us:

Phone: (585) 395-2351
Fax: (585) 395-5885
E-mail: mstacy@brockport.edu
Mail: Procurement & Payment Services
The College at Brockport
350 New Campus Dr.
Brockport, NY 14420

These pages were last updated: March 28, 2012

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