Honoraria are payments to non-State employees for one-time or limited services. Payments are processed against personal temp service funds and coded as 1099 eligible for tax purposes. 1099's are sent automatically from the Office of the State Comptroller (OSC) to the payee's home address for accumulated incomes of $600 or more for a particular social security number for a calendar year.
All Honoraria should be sent to Procurement & Payment Services requisition(identifying the account to be used for payment), standard voucher/invoice (detailing service and dates of service, with name, home address) and Substitute W-9 form. Any individual providing a service to the College is considered a vendor of NYS and the College and must be established as such with the Statewide Financial System (SFS). Once the Substitute W-9 information has been completed by the individual, submitted by the College to New York State (NYS) and has received approval by the same, the individual will be contacted through US mail or email by NYS as to their responsibilities as a NYS vendor.
Honoraria of $10,000 or more require the same documentation as above, with the addition of a resume/vita.
If you have any questions about the procedures, please contact Mark Stacy at 5149.