Procurement & Payment Services

Petty Cash Procedures

UPDATE: The implementation of the new Citibank VISA Purchasing Card Program on campus will result in a higher number of vendors accepting the card. The need for a separate Petty Cash Program and the staff work the program generates, can no longer be justified.

Therefore, effective January 1, 2005, the Petty Cash Program for The College at Brockport has been eliminated. All purchasing transactions will be required to use one of the following processes;

Citibank VISA Purchasing Card Account, or
Purchase Requisition

It is the responsibility of Procurement & Payment Services to ensure that purchases are in compliance with numerous rules and regulations. With the exception of purchases $250 or less or purchases made using a VISA Purchasing Card Account, departments are not permitted to obligate funds without the prior knowledge and approval of Procurement & Payment Services. This is accomplished by submitting a requisition form to P&PS showing the intended purchase or service. Purchases that do not follow this process will be rejected.

Anyone interested in receiving a VISA Purchasing Card Account should email Donna Napier, Procurement & Payment Services, at dnapier@brockport.edu.

For more information, regarding the new Citibank VISA Purchasing Card Program, please click here.