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Procurement & Payment Services

Time Frames For Requisition Processing

(How much time should you allow for a requisition to be processed?)

During the beginning of each semester and the last two months of the fiscal year (May/June), processing times for requisitions will increase due to an increased workload. Other factors beside the actual dollar amount of a requisition may also affect processing time. Several departments may request the same type of item at the same time, which in total will move a requisition to a different dollar category. Proper lead times must be allowed in order for Procurement & Payment Services to perform necessary functions and to follow established regulations.

Under normal circumstances, the following processing times for requisitions should be expected (this is from the date Procurement & Payment Services actually receives the requisition):

Under $2,500 1-2 weeks
$2,500 to $9,999 1-3 weeks
$10,000 to $20,000 5-7 weeks
Over $20,000 6-8 weeks

We understand that emergencies will occur where normal processing times will not suffice. For those occasions, a "walk-thru" requisition can be submitted. The requisition can be mailed, delivered, or faxed to x5885. The requisition must include a statement addressing the nature of the emergency. The vendor's copy of the purchase order will, in most cases, be issued to the department or faxed to the vendor the same day.