Cellular Device Reimbursement for Business Usage
The College at Brockport recognizes that the performance of certain job responsibilities may be enhanced by the use of various communication tools and related services. This is the College’s procedure for the reimbursement of individual cellular phone expense. This policy applies to all persons that have been determined to need a cellular phone for business purposes. This approach is encouraged for current employees with state provided cell phones and it is required for new employees who are determined to need cell phones.
Consider the following questions when determining an employee’s need for a cellular device for the purposed of conducting college business:
Responsibility for the administration of this policy rests within each division or appropriate unit. Approvals must be obtained from the department chair/unit head, the Dean/AVP, and the Provost or appropriate Divisional VP. Complete the Cellular Phone Justification and Allowance Request Form, secure the appropriate approvals, and submit to the Assistant Vice President for Finance and Management for processing.
Individual Reimbursement Allowance
Substantiated domestic and international business calls will be reimbursed via a State of NY Standard Travel/Reimbursement Voucher form submitted to the Procurement and Payment Office.
Maintaining Your Allowance
Employees are required to annually submit a copy of their July cellular bill, along with proper reimbursement forms, and completed cellular phone allowance request form to the Office of Procurement and Payment.
Personal Mobile Device Policy
Participants are expected to adhere to the college’s Personal Mobile Device Policy. For more information, please go to the following website: http://www.brockport.edu/lits/policies/pmd.php
Departmentally Owned Cellular Device
Positions may have job specific needs that justify departmental ownership of cellular devices. Delivery drivers, facilities personnel, residential life, and safety officers are examples where phones may be assigned or rotated among employees. Equipment and calling plans may be charged to a departmental account and the equipment will be classified as a university asset. All usage must be documented and personal calls must be reimbursed. Determination of the requirements for a position rests with the appropriate institutional officer.
Personal Mobile Device Policy: http://www.brockport.edu/lits/policies/pmd.php