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Office of the State Comptroller (OSC)
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Procurement & Payment Services
Computer Hardware
Procurement & Payment Services (P&PS) and Information Technology Services (ITS) have worked together to develop an organized workflow plan that will assist departments in specifying and obtaining standardized computer equipment. This will allow for improved support services from ITS by making sure that all systems meet campus minimum requirements, that limited resources are spent appropriately and that systems are not configured with unnecessary features that will raise the purchase price.
This process is being supported by the College Technology Council, ITS and Procurement & Payment Services. Effective April 2, 2007, the following procedures were put into place:
- Requesters must use the new Technology Procurement System (TPS) to obtain an approval code for each purchase requisition prior to submitting the requisition to P&PS.
- ITS staff will review each transmission and contact departments if changes are necessary to the computer specifications.
- Once approved by ITS, the ordering department and P&PS will be notified via email showing the appropriate approval code.
- The approval code number should be referenced on the requisition form by the ordering department when submitted to P&PS.
- The purchase order will be generated and delivery will be made directly to ITS.
- ITS will set-up and deliver the equipment to the ordering department.
Procurement & Payment Services and ITS strive to ensure campus computer equipment can be properly serviced by ITS and that departments are getting the best price available. Your cooperation with this policy is appreciated. Questions concerning this process should be directed to the ITS Help Desk at x5151.
Below are several NYS Contracts available for the purchase of desktops, laptops and printers. More can be found by searching OGS contracts:
Gateway
New York State Contract PT55407
Contact: Chris Pulscher
Tel: 800-846-2030, Ext. 27692
Fax:
E-Mail: chris.pulscher@mpccorp.com
Dell
Marketing LP
New York State Contract PT55666
Contact: Barry Warriner
Tel: 800-274-7799, Ext. 7249155
Fax: 512-283-9516
E-mail: barry_warriner@dell.com
Hewlett Packard printers are available for purchase through NYS contract as follows:
Corporate Computer Solutions
New York State Contract PT58424
Tel.: 914-835-1105
Fax.: 914-835-5947
For more information, please contact:
Gretchen Morith at ext 5141.
