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Procurement & Payment Services

Food and Beverage

Departments may order food service by contacting BASC Catering Department at 2379 or 2396 with a particular request. Requests made less than ten (10) business days prior to the date of the event will incur a late booking fee. Departments must be prepared to provide a State account number to be charged for events that qualify as appropriate State expenditures. Requests will not be accepted without a valid account number.

The BASC Catering Department will prepare a contract and forward it to the individual making the request. That individual is responsible for obtaining an authorized signature for the account to sign the contract. The signed contract must be returned to BASC Catering by the return date indicated in order to guarantee the event and avoid a $15 unauthorized contract fee. Events that are canceled after the established cancellation date will be charged for any unrecoverable costs incurred by BASC.

Departments may also increase Dining Dollars to departmental Tower Cards by contacting BASC Dining Services at 5218 or 2570. Departments must be prepared to give the State account number to be charged for events that qualify as appropriate State expenditures. Requests will not be accepted without a valid account number.

Payments for either service detailed above are processed by Procurement & Payment Services. The BASC Accounting Department submits invoices to be paid from State funds to Procurement & Payment Services on a monthly basis. These invoices are automatically processed for payment against the account provided by the department to BASC at the time service was requested. Departments must immediately notify Procurement & Payment Services at 5149 if the account number or any other pertinent information is incorrect.

Yellow copies of the invoices marked "Do Not Pay From This Copy" are sent to the department requesting service. Departments DO NOT submit requisitions or voucher forms for these charges.

All questions regarding these procedures should be directed to Mark Stacy at ext. 5149 (Procurement & Payment Services) or Bonnie Zalar at ext. 2558 (BASC Accounting Office).

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