Use of The College at Brockport
Facilities & Resources
The College at Brockport facilities and resources are available for use by faculty, students and campus organizations for educational, cultural, recreational and internal organizational activities that are in support of the mission of the College.
Campus facilities are also available for non-College, non-commercial (external) organizations, so long as those events do not conflict with institutional priorities or adversely impact the College’s resources. External groups and organizations must work directly with the campus department responsible for the requested resource/facility to determine availability, applicable fee schedule and authorization for use through a Revocable Permit process.
Revocable permits are required for short-term (one year or less) or occasional use of The College at Brockport’s facilities by non-commercial and non-College (external) organizations. A Revocable Permit is an agreement that provides the terms and conditions for use of campus facilities by an external group or organization. For use that is expected to exceed one year, the organization/user should contact Procurement & Payment Services to determine if a long-term agreement would be more appropriate
An applying organization must agree to follow campus policies related to agreements as well as SUNY established policies for use of state facilities by non-commercial organizations by submitting a completed Revocable Permit packet (instructions for completing) including all required liability insurance to the respective campus department. The permit request must then be forwarded by the appropriate campus department for review/approval by Procurement & Payment prior to the use of College facilities/resources by the organization. Please allow a minimum of two (2) weeks for review/approval.
Revocable Permits that are expected to exceed a value of $10,000, require review and approval from the State Comptroller’s and Attorney General’s Offices. Please allow a minimum of 3-6 months for review/approval at this level.
INSURANCE REQUIREMENTS FOR REVOCABLE PERMITS:
All external groups must secure appropriate liability insurance coverage naming The College at Brockport as the additional insured. The insurance is required to meet the following minimums:
The College will not finalize the approval process until a liability certificate has been received meeting these requirements.
ELIGIBLE NON-COMMERCIAL EXTERNAL USERS OF CAMPUS FACILITIES:
Any non-commercial, non-College organization requesting use of campus facilities for an event that is predominantly attended by non-College participants will require a Revocable Permit. Those attending as invited guests of the College to participate in a College sponsored event will not require a Revocable Permit.
Use of campus facilities by other NY State agencies will not require a Revocable Permit or liability insurance but the issuance of a Memorandum of Understanding, MOU, will be necessary. Agencies are asked to work directly with the campus department responsible for the requested facility to determine availability, applicable fee schedule and request an MOU process through Procurement & Payment Services.
Sports Camps: Any camp which instructs campers and is not sponsored by the Athletic Department of The College at Brockport will require a Revocable Permit. The camp must have its own liability insurance and must submit a Certificate of Liability Insurance when applying for a Revocable Permit.
External organizations that are not affiliated with or endorsed by The College at Brockport may not use The College at Brockport name in any advertising.
For more information regarding the use of and need for Revocable Permits, please contact Pam Powell at x5148 or Mark Stacy, x5149 or refer to Campus Agreement procedures for additional information regarding campus agreements and contracts on The College at Brockport campus.
Definition of Terms: