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Procurement & Payment Services

Lodging

 

Procurement & Payment Services has negotiated direct billing status with several local hotels to assist departments with securing reservations and making payment for expenses with local hotels. To take advantage of the direct bill status, please follow these steps so that payment can be processed in a timely fashion:

Contact the local hotel of choice from the list below. Please note any special instructions associated with certain hotels. Failure to follow these instructions exactly may result in incorrect billing.

For proper billing, be sure to:

  • Request the Current State/Government Rate (per diem)
  • Reference SUNY Brockport Direct Bill Account

To see current per diem rates for Rochester/Monroe County (or any other area), please visit http://www.gsa.gov/portal/category/21287 prior to making your reservations. Enter "Rochester NY" (or other area of choice) and click the "Find Per Diem Rates" button on the screen.

NOTE: If a hotel is unable/unwilling to extend the current state/government rate for the respective area, please contact another hotel in the area that can provide this rate.

Additionally, please provide the following information to the hotel when making the reservations:

  • Traveler's first and last name and dates of stay
  • Department and contact name of person making the reservation. Request the dept/contact name be noted on the invoice by the hotel.
  • Request the original invoice be mailed to

    The College at Brockport
    Procurement and Payment Services/Mary Covell
    350 New Campus Drive
    Brockport, NY 14420

After the reservation is made, please submit a Purchase Requistion with the lodging information, including the lodging confirmation and/or number, and traveler's itinerary to Procurement & Payment Services.

Once the lodging has taken place, the hotel will send the original invoice to Procurement & Payment Services and payment can be processed.

 

HOTELS WITH DIRECT-BILL STATUS

BE SURE TO FOLLOW THE INSTRUCTIONS ABOVE EXACTLY FOR EACH HOTEL

AND NOTE ADDITIONAL DETAILS LISTED FOR INDIVIDUAL HOTELS BELOW

Albany Mariott
189 Wolf Road
Albany, NY 12205
Ph: 518‐458‐8444

Courtyard by Marriott
1803 Woodland Park Drive
Layton, UT 84041
Ph: 801-217-2300

Dollinger Inn & Suites (Formerly Holiday Inn Express)
4908 Lake Road South
Brockport, NY 14420
Ph: 585‐395‐1000

Fairfield Inn
1200 Brooks Avenue
Rochester, NY 14624
Ph: 585‐529‐5000

Process reservation requests with Alyssa DelPlato or Lynn Rogowski ONLY; MUST REQUEST the state/government rate for SUNY Brockport

Hampton Inn
4873 Lake Road
Brockport NY 14420
Ph: 585-391-6747

A purchase requisition number and College faculty/staff name (or department name) must be provided at time of reservation for direct bill status to apply

Holiday Inn Express‐Albany Downtown
300 Broadway
Albany, NY 12207
Ph: 518‐434‐4111

Holiday Inn Express of Rochester
2835 Monroe Avenue
Rochester, NY 14618
Ph: 585‐784‐8400

Holiday Inn Rochester Airport
911 Brooks Avenue
Rochester, NY 14624
Ph: 585‐328‐6000

Holiday Inn Saratoga Springs
232 Broadway
Saratoga Springs NY 12866
Ph: 518-584-6511

Ramada
2310 N. Triphammer Road
Ithaca, NY 14850
Ph: 607‐257‐3100

Strathallan, a Double Tree by Hilton
550 East Avenue
Rochester, NY 14607
Ph: 585‐461‐5010

Contact Beth Miller for direct billing

Staybridge Suites
Rochester University
1000 Genesee Street
Rochester, NY 14611
Ph: 585‐527‐9110 (Press 0 to process as a direct bill)

Contact: Joanne Giuseppitti, 585-613-3400, for group accommodations or assistance with displaced travelers, etc.

Victorian Bed & Breakfast
320 Main Street
Brockport, NY 14420
Ph: 585‐637‐7519

The White Farm
854 White Road
Brockport, NY 14420
Ph: 585‐637‐0459

Contact: Christine Hunt

 

 

 

 

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