Purchases made by The College at Brockport are governed by the appropriate sections of New York State Finance Law, Office of the State Comptroller (OSC) rules and regulations, and State University (SUNY) policies and procedures. It is the responsibility of Procurement and Payment Services to ensure that purchases are in compliance with numerous rules and regulations. With the exception of Citibank VISA Purchasing Card purchases, departments are not permitted to obligate funds without the prior knowledge and approval of Procurement and Payment Services. This is accomplished when departments submit a requisition form to Procurement and Payment Services showing the intended purchase or service required.
Procurement and Payment Services should be allowed sufficient time to process the request and finalize the purchase according to appropriate rules and regulations. Purchases that do not follow this process may be rejected.
There are numerous ways to take advantage of contracting opportunities within New York State and The College at Brockport. From a broader scope, the following information will assist those who wish to pursue government contracting but are not sure where to start:
and can provide:
Assists the state's minority and women's business community with access to all the services offered by ESD as well as the resources needed to get started.
*These publications are in PDF format and require the Adobe Acrobat Reader. Click the Certification Application to extract the compressed file and save to your hard drive. Get Acrobat Reader here
The Office of General Services Procurement Services Group (PSG) awards thousands of competitively bid contracts for use by State agencies, political subdivisions and other organizations authorized by law to purchase from State contracts. These contracts offer commodities (materials, equipment, supplies and printing), services and technology, including telecommunications. Although most of these contracts are Statewide, a portion are large volume contracts for single agencies or groups of agencies. Current OGS contracts as well as upcoming opportunities may be viewed at http://ogs.ny.gov/BU/PC/. Interested suppliers may be placed on the OGS mailing list and receive bid notices by completing a Vendor Registration for Bidder Notification.
One of the greatest advantages to State agencies for using OGS contracts is that they meet the competitive bidding requirements of the NYS Finance Other benefits are as follows:
Local agency bidding and purchase opportunities, such as The College at Brockport, are best seen by subscribing to the New York State Contract Reporter, a weekly electronic procurement opportunities newsletter containing notices of State agency, public authority and public benefit corporation bid solicitations. The "Contract Reporter" also publishes centralized services and technology bid opportunities and notices of upcoming commodity bid openings. New York State businesses may subscribe online at http://www.nyscr.org/Public/Index.aspx
A second centralized contracting program within OGS is known as the Design & Construction Group that establishes construction contracts and selects qualified consultants to provide diversified services such as:
To learn about building, construction/rehabilitation or architectural and engineering contracting opportunities at many State agency locations, vendors are encouraged to receive electronic notifications of constuction bidding opportunities by completing a Vendor Interest Profile found at https://online.ogs.ny.gov/dnc/contractorConsultant/esb/SpecialNotices.asp?strId=19 and visiting The Empire State Newsletter for contractors and consultants. Address inquiries to the Office of General Services, Design and Construction Group, Contract Administration, Corning Tower-35th Floor, Empire State Plaza, Albany, NY 12242. Telephone 518-474-0201 or, go to http://www.ogs.ny.gov/BU/DC/#Contact.