Procurement & Payment Services Home Page
Office of the State Comptroller (OSC)
Office of the General Services (OGS)
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Procurement & Payment Services
Payment Procedures
All invoices sent by the vendor should reference a valid PO# and be sent directly to SUNY Brockport’s Procurement and Payment Services Office. Failure to follow this process may result in delay of payment to the vendor. It is our goal to ensure payment in a timely manner, according to the New York State Finance Laws, and to reduce the risk of paying an interest penalty and late fees. All invoices should be mailed to SUNY Brockport, Payment Services, 350 New Campus Drive, Brockport NY 14420 or faxed to (585) 395-5885.
CHECKS
Checks are not issued from the Procurement and Payment Services Office. Invoices are processed for payment at the college with the actual check printed and mailed by the NYS Treasury Department located in Albany NY.
Invoices are usually processed for payment within three (3) business days from receipt by Procurement and Payment Services. Vendors can expect payment within 7-10 days from receipt of invoice for those amounts below $15,000 and approximately 2 weeks for invoices exceeding $15,000. Payment terms for NYS are net 30 days.
ADVERTISING
When requesting payment for advertising, it is important to remember a tear sheet or affidavit and rate card must accompany the invoice from the vendor. The end user will forward the invoice and tear sheet (or affidavit and rate card) to Payment Services with a purchase requisition. Payment cannot be made without this information. For ads placed on the web, a copy of the actual ad that you would see if you were viewing the ad online must accompany the invoice from the vendor.
Please contact a Payment Services staff member for questions and/or assistance.
