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Using the Faculty & Staff Directory

Introduction

Using the online Faculty & Staff Directory is an easy way to to find official contact information. Public directory information is available to all Web users, on-campus and off-campus. Public directory information includes honorific, name, title, department, office location, phone and e-mail.

For conducting business with the College, it is usually best to contact the office or department, not a specific person. You can find a list of offices and departments through the Department Index. A department link in the Faculty & Staff Directory will take you to the corresponding entry in the Department Index. Fax numbers are available by clicking the department link.

Internal directory information for faculty, staff and emeriti, including home address, home phone number, name of spouse, highest degree earned, and start date or years of service, is available through the Internal Directory only for other faculty, staff and emeriti.

A student directory is not available at this time.

You can find help on these related topics below:

How to Search the Directories

First, make sure you are using the correct directory. If you want to search the internal faculty & staff directory, first sign into the internal directory. If you want to search emeriti information, sign into the internal directory and click the Emeriti link.

The public and internal directories can both be searched in four ways:

The search box has a drop-down list that allows you to select how you want to search.

Search by Name

To search by name:

  1. Make sure the "Search by:" says "Name".
  2. Type the person's first and/or last name into the "Search for:" field. For best results, type some portion of both names. Searching for "h doe" will return better results than "henry" or "doe" alone.
  3. Click the "Search the Directory!" button.

A list of names, both first and last, that have similar spellings will be presented.

If you are not certain of a spelling, just enter the first few letters and a list of possible matches will appear.

Search by Department

For best results, consider using the Department Index instead. To search the Faculty and Staff Directory by department:

  1. Change the "Search by:" drop-down list to "Department".
  2. Type the department name into the "Search for:" field.
  3. Click the "Search the Directory!" button.

If your name is not an exact department match, another box will appear on the first page of search results that list the matching departments. If there is no department match, then it will list every department. To further refine your search, you can select the department you want and click the "Search the Directory!" button.

A list of all the people assigned to that department in the directory will appear.

Search by Phone Number/Extension

To search by phone:

  1. Change the "Search by:" drop-down list to "Phone".
  2. Enter the phone number in the "Search for:" field.
  3. Click the "Search the Directory!" button.

A list of everyone who is assigned to that number in the directory will appear.

Note: You need to enter only the last four digits of the phone number if you the number is an on-campus extension.

Search by E-mail Address

To search by e-mail address:

  1. Change the "Search by:" drop-down list to "E-mail".
  2. Type the e-mail address into the "Search for:" box.
  3. Click the "Search the Directory!" button.

Information for the person associated with that e-mail address will appear, if the e-mail address is in the directory.

Note: If searching for a brockport.edu e-mail address, you only need to enter the NetID portion of the e-mail address to obtain the match.

How to log in to View the Internal Directory

From the The College at Brockport Home Page:

  • Go to the "Faculty & Staff" link in the upper right-hand corner
  • Select "Faculty & Staff Directory" from the popup menu or the Faculty & Staff page
  • Click on the new "Internal Directory" link on the top of the search box: Photo: Search Box
  • You will be presented with a login prompt. Log in with your NetID and password - the same as you use for e-mail.
  • If you bookmark the Internal Directory search, you will be asked for your NetID login when you follow the bookmark, unless you ask your browser to save the password.

If you are unable to sign into the internal directory, the most common reason is that there is some error with your e-mail address in the directory. You need to contact your HR office to update your information. State employees can fill out a Directory Information Change Form.

How to Update Your Directory Information

If you need to update information in the Directory, chances are you can update it yourself by logging in to the Internal Directory. Once you log in, you can view your personal information on the left. Click the "Update Information" link to send updated information to your HR office.

Photo: Update Information Link

If you are unable to sign into the directory, you need to contact your HR office to update your directory information. State employees can fill out a Directory Information Change Form.

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