Department of Registration and Records

Transcript Request Information

OFFICIAL TRANSCRIPT

A transcript is a record of all your courses, grades and degrees awarded from The College at Brockport. The Family Educational Rights and Privacy Act requires that a request for an official transcript be made in writing and your request cannot be processed without your signature. Please Note: Official Transcripts will be processed approximately 48 hours from the receipt of your request, but please allow four weeks after the end of each semester. Transcript requests cannot be processed on the spot. A fee of $5.00 is required for each official transcript with undergraduate and graduate transcripts considered two separate records.

Please note: Once the undergraduate degree is awarded, the undergraduate transcript is closed. Courses completed after that, regardless of their level, are recorded on a graduate transcript. You will need one of each if you are required to show all your completed work. (EXCEPTION: Coursework for students matriculated in a second degree program will be included on the undergraduate transcript even after the first degree has been awarded).

UNOFFICIAL TRANSCRIPT

There is no fee for unofficial transcripts. A maximum of two unofficial transcripts will be provided per request.

Click this link for unofficial transcript information.

TRANSCRIPTS WILL NOT BE RELEASED FOR STUDENTS WITH A HOLD ON THEIR RECORDS.

To check for a hold, go to www.brockport.edu, “Online Services”, then “Campus Information System (Banner)”, login, then “Student Services”, then “Student Records”, and then “View Holds”. Only the holding office can clear the hold. Contact the appropriate office for information on clearance procedures.

Fill out and print the Transcript Request Form (Word Format) (PDF Format). Once completed AND SIGNED, mail, fax or bring the form to the Registrar’s Office (official transcripts cannot be processed on the spot). If you cannot print the form, write to us including the following information:

· Your full name – first, middle/initial, last – please include any former names

· Social Security Number or Brockport Banner ID

· Dates you attended and degrees earned if any

· Specify undergraduate or graduate transcript or both, and how many of each level. Undergraduate and graduate transcripts are two separate records.

· Provide complete address where you wish the transcript mailed. If the transcript is sent to you, it will be in a sealed envelope that you can forward as needed. Do not open.

· Your return address and daytime phone number

· Payment – check, money order or credit card account number and expiration date

· Your signature. Your request cannot be processed without your signature.

The fee is $5.00 for each official transcript. Check or money order (payable to “SUNY Brockport”) or credit card (VISA, MasterCard, and Discover) are accepted for payment. If using a credit card, indicate the credit card type, account number, expiration date and the cardholder's name. Note: If you are not the cardholder, the cardholder must also sign the request.

Faxed requests are handled in the same manner as mailed requests and are processed in the order they are received.

Our fax number is (585) 395-5392.

Our office number is (585) 395-2531.

Please send your transcript request to:

Office of Registration and Records

The College at Brockport

350 New Campus Drive

Brockport NY 14420-2966