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Brockport / Scholarships / Extraordinary / Terms Prior to Fall 2009

Terms of Award (Prior to Fall 2009)

Each year, a large number of students are offered and accept The College at Brockport's Extraordinary Academic Scholarships. The College offers these awards to qualifying students with their offer of admission. The type and amount of scholarship received is based on high school average, rank in class and SAT or ACT scores.

Recipients must meet and maintain the following Terms of Award to keep their scholarship:

Coordination with Other Financial Aid
Campus Involvement
Conduct
Confirming Eligibility Requirements
Continuous Attendance
Extraordinary Scholars as Resident Assistants
Tax Withholding Regulations for Nonresident Alien Scholarships
Filing of Financial Aid Applications
Full-time Study Status
Function Attendance
Grade Point Average
On-campus Residency
Study Abroad/Albany Semester/Washington Semester
Taxability of Scholarships

Confirming Eligibility Requirements
Final high school transcripts noting date of graduation or final transcripts from prior colleges attended are required. The Office of Admissions should receive these no later than two weeks prior to the semester of enrollment. Continued eligibility in terms of GPA, SAT/ACT, and class rank, if applicable, will be checked by the Office of Undergraduate Admissions. Failure to meet requirements for your particular scholarship may either cause you to become eligible for a lesser scholarship or to lose eligibility for the scholarship program. Failure to provide final transcripts before study begins will result in the cancellation of the award. Please check with the Office of Undergraduate Admissions to determine if these final transcripts have been received.

On-campus Residency
Students receiving a Distinguished, Presidential, Dean's, or Out-of-State Recognition Scholarship are required to reside on campus (double occupancy room) and select a campus meal plan during the fall and spring semesters, and all subsequent semesters that they receive the scholarship. Failure to do so will result in the immediate loss of the scholarship for the current and all subsequent semesters. Faculty Scholars are not required, but are encouraged to reside on campus if possible.

Please note: Scholarship students who would normally receive full or partial room waivers for living in the residence halls are eligible to reside in the student townhomes. However, students will not qualify for the full or partial room waiver and will only receive a $1,000.00 credit ($500 per semester) towards the student townhome fee and will be financially responsible for the balance of the townhome fee.

Campus Involvement
It is expected and encouraged that all scholarship recipients will become involved in campus activities and events. Extraordinary Academic Scholarship recipients are expected to serve as role models for their peers and actively participate in and contribute to campus life through the various clubs and organizations, the Brockport Student Government, sports or intramurals, in the residence halls or by other means.

Full-time Study Status
All scholars must maintain full-time status (minimum 12 credits per semester) for the fall and spring semesters while receiving a scholarship. Anyone taking or reducing their academic load to less than full-time study will lose eligibility for the scholarship for the current and all subsequent semesters. Although 12 credits are considered to be full-time status, all scholarship recipients are encouraged to take a minimum of 15 credits per semester, as they are required to complete a total of at least 30 credits during the fall and spring semesters in order to be eligible for the renewal of their scholarship for the subsequent academic year. Credits taken at The College at Brockport during the summer or courses taken elsewhere will not be considered toward meeting this credit requirement.

Winter Session:  Courses taken during the winter session may be used in meeting the 30 credit requirement for the academic year.

Spring Admits: Those students admitted for the spring semester are required to take and complete 15 credits during their first spring semester of attendance to renew the scholarship for the next academic year and maintain a minimum institutional GPA of 3.25.

Delta College Students: Those students enrolled in Delta College may count courses taken during the summer sessions toward meeting the 30 credits per year requirement as Delta College students are required to take these summer credits as an integral part of this time-to-degree shortened program.

Grade Point Average
All scholars must maintain an institutional GPA of at least 3.25 for the renewal of the scholarship for the next academic year. This criterion will be reviewed annually after the spring semester, at which time all scholars must have a minimum 3.25 institutional GPA. If a institutional GPA falls below a 3.25 after the fall semester, scholars will have the spring semester to bring their institutional GPA back up to at least a 3.25.

Continuous Attendance
Scholars are expected to maintain continuous attendance for the fall and spring semesters for the duration of their scholarships. Those separating from the College or taking a leave of absence will forfeit eligibility for the scholarship and may not regain eligibility if they return in a subsequent semester.

International Study / Washington Semester / Albany Semester / Disney Semester
A number of students may wish to take advantage of an overseas semester of study or take part in the Washington, Albany or Disney semester programs. Generally, students may not receive a scholarship for a period of overseas, Washington, Albany or Disney study. Although scholars may not receive a scholarship for such semesters of study, their scholarship may be reinstated upon return providing all other requirements have been met. This exception will be granted for only one semester of Overseas, Washington, Albany or Disney study.

Note: This exception does not apply to a semester of study taken through another institution.

Function Attendance
There may be occasions where Extraordinary Scholars are invited or required to attend functions such as receptions, honors and award ceremonies, focus groups, etc. They are encouraged to attend these events and are required to attend mandatory events. Absences from mandatory events must be excused prior to the events. Excused absence requests should be submitted to Adam T. Standish, director of scholarships.

Filing of Financial Aid Applications
It is expected that all Extraordinary Scholars annually apply for federal and state aid by filing the Free Application for Federal Student Aid (FAFSA) and other required forms by the published recommended deadlines.

Coordination with Other Financial Aid
If the student is receiving aid (TAP or state scholarships) from New York state and receiving a Distinguished Scholarship, the total of state awards and certain portions of the Distinguished Scholarship may not exceed tuition and/or other education expenses as determined by the New York State Higher Education Service Corporation. The Distinguished Scholarship may be reduced accordingly if a tuition overaward occurs.

In no case may a student's total aid exceed the cost of attendance figure as calculated by the Financial Aid Office. In addition, if federal self-help aid (federal loans or work-study employment) is received, total aid may not exceed the student's documented financial need as displayed on the student's financial aid award letter. If an overaward does occur, it will be necessary to reduce offered aid by first reducing federal self-help aid (loans or employment) and then reducing the Extraordinary Academic Scholarship if necessary. Receipt of additional aid after the initial award letter has been sent may result in an aid adjustment.

Extraordinary Scholars as Resident Assistants
Each year there are Extraordinary Academic Scholarship Program recipients that are hired as resident assistants in the residence halls. Students who are employed as resident assistants receive a full room and partial board waiver, which duplicates the full or partial room waiver portion of a Distinguished or Presidential Scholarship. This would represent a duplicative benefit that would normally result in the cancellation of the room component of the scholarship.

It has been decided that these students will receive an additional scholarship valued at $1,000 annually during the semesters they serve as a resident assistant. This $500 per semester will be in addition to the room waiver and partial board received as a resident assistant. The student would still be designated as a Distinguished or Presidential Scholar, but the new award will appear on the Financial Aid Award Letter and student bill as a Faculty Scholarship. The original scholarship received with the offer of admission would be reinstated if the student ceases to be a resident assistant, providing all other eligibility criteria have been met.

Taxability of Scholarships
The Federal 1986 Tax Reform Act affects all scholarships and fellowships, including New York Tuition Assistance Program (TAP), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Teach, ACG or SMART grants, institutional grants, scholarships or fellowships, which are to be considered as federal taxable income. Student loans are not considered income for federal tax purposes. Matriculated students may exclude amounts used for tuition and fees, books, supplies, and equipment required for courses of instruction. It is very important that students keep receipts to document these expenditures. The law places upon the student the obligation to determine the taxable amount of their scholarships and fellowships by offsetting the above allowable expense against the total of all grants received. Domestic students please contact the U.S. Internal Revenue Service or your tax preparer if you have any questions.

Tax Withholding Regulations for Nonresident Alien Scholarships
Federal policy requires all Colleges and Universities to withhold a designated dollar amount from scholarships and grants awarded to nonresident aliens as anticipated tax payments. The amount withheld may differ based upon the student's country of origin's tax treaty with the United States.

The school must withhold tax at 14% (or lower treaty rate depending on a student's country of origin) of the taxable part of any grant or scholarship for nonresident alien students or grantees with an *F, *J, *M, or *Q visa who receive a U.S. source grant or scholarship that is not fully exempt (i.e. room scholarship) Payments made to nonresident alien students in any other immigration status are subject to 30% withholding. An alien student may claim a tax treaty exemption for a scholarship by submitting Internal Revenue Service (IRS) Form W-8BEN to the Payroll Office. The scholarship recipient must provide his or her SS# or Individual Taxpayer Number (ITIN) on Form W-8BEN if their country of origin has such a treaty with the United States.

This federal taxation policy will reduce the amount that a scholarship covers for room expenses. Students will most likely have an amount owing on their student bill and will be required to pay this remaining balance to the Bursar’s Office.

International students may visit the Taxability of Scholarships section of the Scholarship Office Web page or visit www.irs.gov/publications/p519/index.htm for further information on the taxability of scholarships regarding nonresident aliens. For further questions regarding this tax policy, please contact Karen Podsiadly in the Office of International Student Services at (585) 395-5899. 

Conduct

It is expected that all Extraordinary Scholars will adhere to the Codes of Student Social Conduct and all College policies. They are expected to foster integrity, civility and justice. Scholarship students subject to disciplinary action may lose their scholarship eligibility as a result.

Last Updated 5/9/13