My student was charged criminally. Why go through the Student Conduct Office too?All students within The College at Brockport community, and their guests, are held accountable to the Code of Student Conduct, in addition to local, state and federal laws. The student conduct process is an administrative, education-based process that is independent of the criminal justice system. Therefore, being charged and found responsible through the Office of Student Conduct does not equal violating a law or committing a crime; rather, they are being accused of violating College policy and if found to be responsible, may have some sanctions while they are a student at the College at Brockport.
My student is also in trouble with the courts. Can the campus proceedings be delayed until the conclusion of the criminal process?
The Office of Student Conduct is obligated to move forward with all disciplinary matters as soon as it has collected sufficient information to do so, working under the preponderance of evidence standard for proof. The College is not required to defer to the timeline of the criminal courts and will not typically grant requests made on this basis. The role of The College is to determine if whether or not a student violated The Code of Student Conduct and connect its students with the appropriate outcome(s) and educational intervention(s) to repair harm done to the community and/or themselves.
My student’s charges were dropped by the District Attorney; will they also be dropped by The College at Brockport?
No. The student conduct process is separate from the criminal court processes. Your student’s conduct case will be processed regardless of what happens with their criminal proceedings.
Can I be present during my student’s conduct hearing process?
Students may choose an advisor to support and guide them through the student conduct process, including any preliminary meetings and Administrative or a Conduct Board Hearing. Students have the right to an advisor of their choosing. An advisor or attorney may speak privately with their advisee during the student conduct proceedings. Advisors or attorneys may act as a consultant for the student, but may not speak on behalf of the student. Students are responsible for presenting their perspective while participating in a meeting or hearing. While parents and others may assist the student in preparing their presentation, only the student may present the information. Under the discretion of the student conduct officer, other parties, including advisors, may be excluded from participating in any part of the process, especially if the advisor is being disruptive.
How can I best support my student in this process?
If the student was involved in an incident, the best way to assist is to be supportive of your student is to be supportive while holding them accountable for their decisions if they were involved in the alleged incident. It is not helpful to intervene or take over for the student. Rather, talk to your student about his/her decision-making and for what s/he is ready to take responsibility for. If necessary, help them identify resources for additional support, both on and off campus. Lastly, communicate the expectation that your student resolve the issue in an appropriate and timely manner. Resolution may include, but is not limited to setting appointments, attending meetings, or completing sanctions.
How will this incident affect my student's ability to get into graduate school?
That depends on the student’s disciplinary history and status, as well as the educational plans of the student. In general, the more serious the charges and outcomes of his/her conduct history, and the more intrusive the scrutiny of the graduate program, medical or law schools for example, then the more likely there will be some post-undergraduate effect from the incident(s). Staff in the Office of Student Conduct have sufficient experience to review a student’s history and describe the possible effects, as well as any opportunities you might have to mitigate those effects.
Will I be notified if my student is charged with a violation?
The Family Educational Rights to Privacy Act (F.E.R.P.A.) prevents us from disclosing information regarding student conduct charges to parents unless the charge is related to alcohol or drugs. The College at Brockport notifies parents when a student:
If your student is charged with any violation, we may discuss the case with you if your student signs a consent form. We encourage you to talk to your son or daughter directly regarding any student conduct charge.
My son/daughter was a victim of an assault, harrassment and/or theft. What should s/he do?
Your student should share this with someone, whether it is his/her Resident Director, a counselor, University Police, or Student Conduct or other faculty/staff member. In the Office of Student Conduct, we will go over your student's rights, explain the student conduct process, and present additional options your student has for reporting the incident.
My student was placed on conduct pribation. What does that mean?
A conduct probation term typically lasts one year and means that the student has a record with our office and is not in good disciplinary standing for that period of time. This is not reflected on the student's transcript but may impact his/her ability to work on campus and be eligible for particular leadership opportunities and/or internships. If a student violates The Code of Student Conduct while on conduct probation, then his or her sanction may be more severe. Repeated violations at The College at Brockport could result in a student's suspension or dismissal from The College.
I think my son/daughter has a problem with alcohol or dugs. How can the College help?
You can encourage your student to contact someone in the Counseling Center on campus, or to seek out a resource in the local community. Within our website’s resources section, you will find contact information for several campus and local resources. Student Conduct frequently refers, students to these resources as well.
My stuident was documented by a Resident Assistant(RA) or Univeristy Police. What happens next?
All incident reports are reviewed by the Student Conduct staff to determine if a violation of the Code of Conduct may have occurred. If it is believed that a violation may have occurred, your student will be sent an appointment letter sent to their Brockport email account, letting him/her know when their meeting will be with their Resident Director or Student Conduct staff, depending on the location of the incident and the student ’s previous history. This meeting will be a chance for your student to share his/her perspective of the incident and discuss options for moving forward.
Who can view my student's conduct record?
Student Conduct records are protected under the Family Educational Right to Privacy Act (F.E.R.P.A.). College officials will only be given the information they need to know. For example, some groups and organizations at The College will not allow students on conduct probation to participate. As a result, school officials associated with those groups will request to know the disciplinary status of applicants. If anyone outside of The College (i.e. graduate school) requests information about your student’s conduct status, we will ask your student to sign a release of information form authorizing The College to share information with that 3rd party.
Will these violations show on my students transcripts?
The only sanctions that appear on transcripts are suspensions and dismissals. The notation for suspensions is “Suspension after a finding of responsibility for a code of conduct violation” with the period of suspension specified on the transcript. The notation for dismissals is “Dismissal after a finding of responsibility for a code of conduct violation”. Disciplinary probation, educational sanctions and other outcomes do not appear. In some situations where a student withdraws from the college with pending student conduct charges, a notation of “Withdrew with conduct charges pending” may be placed on your transcript.
Why are there fee(s) on my student's account?
Students sanctioned to our alcohol or drug education workshops are charged a $50 workshop facilitation fee. A student sanctioned to an Alcohol and Other Drug assessment at the Counseling Center will be charged a $100 assessment fee. Both fees will be labeled “Student Conduct” and can be paid through the Office of Student Accounts.
I know my student could not have done this; I didn't raise my student that way. So why is my student being charged?
Developmentally, this is a period of exploration, experimentation, and testing for college aged students. They may be in a period of transition from late adolescence to adulthood. They may also be away from home and the daily influence of their parents for the first time. Students may test the beliefs and values they learned at home and they may make choices that are inconsistent with these values. Such testing is part of the developmental process and is normal. However, students must also learn that the choices they make may not be healthy and may have consequences.