SUNY University-Wide Human
Resources Manual
Independent Contractor or Employee?
In certain circumstances
it is difficult to decide whether a person is an employee
or an independent contractor. The Internal
Revenue Service provided a 20 factor test in IRS Revenue Ruling 87-41 to
help employers make this determination. Following is the 20 factor test as presented
by R. C. Chip Goldsberry, Assistant Director of Personnel Services for Compensation
and Information Systems at Purdue University, in the August, 1992 edition of
the NACUBO Business Officer, a journal published by the National Association
of College and University Business Officers (NACUBO):
- an employee
is required to comply with instructions about when, where, and how to work.
The employer's right to instruct, not the exercise of that right, is the key.
Instruction may be oral or in written procedures or manuals.
an independent contractor is hired to provide goods or services
and is not instructed in great detail about how to provide the goods or services.
- an employee
is usually trained by one of the institution's experienced employees. Training
indicates that the employer wants the services performed in a certain manner.
an independent contractor ordinarily uses his or her own methods,
is hired for his or her expertise, and receives no training from the institution
that purchases services.
- an employee's
services are usually integrated into business operations, generally showing
that direction and control are being exercised. Integration of services into
the business operation occurs when the success or continuation of a business
depends to an appreciable degree on the performance of services that are difficult
to separate from the business operation.
an independent contractor's services can usually stand alone
and are not integrated into business operations.
- an employee
is hired to render services personally. If the employer is interested in who
does the job as well as in getting the job done, it indicates that the employer
is concerned about the methods used as well as the result of services performed.
an independent contractor is hired to provide a service and
often the employer does not care who performs that job.
- an employee
has little control over the hiring, supervising, and payment of assistants.
Such action by an employer generally shows control over people on the job
with whom assistants work.
an independent contractor will hire, supervise, and pay other
workers under a contract in which he or she agrees to provide materials and
labor and is responsible for the attainment of a given result.
- an employee
normally has a continuing relationship with the person for whom services are
performed. Services may be continuing even though they are performed at irregular
intervals, on a part-time basis, seasonally, or over a short term.
an independent contractor has a defined relationship that typically
ends when the services are completed.
- an employee
has set hours of work established by the employer, indicative of control.
Such a condition bars the worker from allocating time to other work, which
is a right of an independent contractor.
an independent contractor tends to establish time use as a matter
of right.
- an employee
usually devotes full time to the business of the employer. Full time does
not necessarily mean an eight-hour day or a five-day week. Its meaning varies
depending on the intent of the parties.
an independent contractor is free to work when, for whom, and
for as many employers as desired.
- an employee
typically does his or her work on the employer's premises which implies control,
especially if the work could be performed elsewhere. Someone who works in
the employer's place of business is at least physically within the employer's
direction and supervision. However, performance of work off-site does not,
of itself, mean that no right to control exists.
an independent contractor usually does work that can be completed
on or off the employer's premises.
- an employee
often must perform services in a prescribed sequence, which shows a level
of employer control. Here, too, the right to set the sequence, not the exercise
of that right, is the key.
an independent contractor normally is free to perform services
in any manner that produces desired results.
- an employee
submits or provides regular written or oral reports that indicate employer
control.
an independent contractor submits reports as specified by the
contract and may provide them in the broadest of terms and with less frequency
than an employee would.
- an employee
is usually paid for work by the hour, week, or month. The guarantee of a minimum
salary or the granting of a drawing account at stated intervals with no requirement
for repayment of the excess over earnings tends to indicate the existence
of an employer-employee relationship.
an independent contractor is customarily paid by the job in
a lump sum or on a commission basis.
- an employee
is reimbursed or paid by the employer for business and traveling expenses,
a factor that indicates control over the worker.
an independent contractor is paid on a job basis and normally
has to assume all expenses except those specified by contract.
- an employee
usually is furnished by the employer with any tools and materials needed,
which is indicative of employer control over the worker. In some jobs employees
customarily use their own hand tools.
an independent contractor supplies the tools and equipment.
- an employee
normally does not have a significant investment in the facilities used in
the job.
an independent contractor often has a significant investment
in facilities used in performing services. Facilities generally include equipment
or premises necessary for the work, but not such items as tools, instruments,
and clothing that are provided by employees as a common practice in their
trade.
- an employee
usually does not realize a profit or suffer a loss as a result of the service
provided.
an independent contractor is in a position to realize a profit
or suffer a loss as a result of services provided.
- an employee
tends to work exclusively for one employer.
an independent contractor normally works for more than one employer
at the same time.
- an employee
usually does not make services available to the general public. an independent
contractor makes services available to the general public. "Making
services available" may include hanging out a shingle, holding a business
license, and having advertising and telephone directory listings.
- an employee
is subject to discharge, showing that control is exercised. Limitation of
the right to discharge under a collective bargaining agreement does not detract
from the existence of an employer-employee relationship.
an independent contractor cannot be fired so long as results
produced measure up to contract specifications.
- an employee
has the right to end the employment relationship at any time without incurring
liability.
an independent contractor usually agrees to complete a specific
job and is responsible for its satisfactory completion or is legally obligated
to make good for failure to complete the job.
created
by rmeade@brockport.edu
last updated:
Tuesday, June 29, 2004
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