SUNY University-Wide Human Resources Manual
Title Specification
College Registrar (SL5) Title Code: 3776000


This title is in the unclassified service and in the SUNY Professional Services Negotiating Unit. This title is in Appendix A of the SUNY Policies of the Board of Trustees and, as a consequence, incumbents serving in this title are not eligible for permanent appointment (tenure), but, instead receive five year renewable term appointments.


The College Registrar, has overall responsibility for initiating and maintaining the permanent academic record of each student and for the registration of all students; does related work as required. Works with the academic staff in coordinating the time schedule for classes including the assignment of classroom space; maintains accurate records of all college courses and curriculum requirements; has the responsibility for planning for and supervising all pre-registration and registration for classes. Responsibilities include preparation and printing of all registration material and forms for each registration period; certifying and providing counseling in such areas as Selective Service matters, veteran's benefits, Social Security benefits and eligibility for various scholarships and loans; initiation and maintenance of all student academic records including the collection of grades, reporting of grades, preparation of grade reports and transcripts, deficiency reports, preparation of an honors list, probation status reports, class ranking, and microfilming of student records; must have a thorough awareness of the continually increasing application of computerization and computer technology on all phases of registrar operations; works closely with institutional research and computer staff in compiling statistical data required for various State University class size, faculty load and enrollment reports; is responsible for working with campus departments, divisions and schools to determine eligibility of students for graduation; maintains close liaison with the student accounting office in determining eligibility for registration and graduation; is responsible for all the administrative affairs of the registrar's office.

Preferred Qualifications:

A master's degree and academic experience with a knowledge of computer science.

Revised: 11/72

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