Employees separating from service and their supervisors can ensure the timely release of final paychecks and appropriate forwarding of mail, including the W-2 form at the end of the year, by reviewing the following separation checklist and making sure all obligations are satisfied.
Submit final timesheet/attendance record.
Provide the Human Resources Office and/or Payroll Office with a forwarding address.
Pay all outstanding personal bills to the campus (Bookstore, Bursar, Parking Office Telephone Account, Travel Account, etc.).
Return all borrowed materials and equipment to the appropriate department (i.e., Library, etc.)
Turn in all departmental materials and equipment (laptops, palm pilots, cell phones, desk keys, locker keys, hand tools, etc.) to your unit head/immediate supervisor.
Return all office and building keys in accordance with campus procedures.
Turn in campus issued Identification Card in accordance with campus procedures [Note: some campuses allow retirees to retain their IDs.]
Contact the Human Resources Office regarding benefit coverage, conversion privileges and deadlines, vesting of retirement and/or health insurance benefits, final paychecks, etc.).
If not mandatory, but desired, contact the Human Resources Office for an exit interview.
Unsubscribe from any "listserv" to which subscribed.
Notify e-mail contacts of new e-mail address, if any, or just advise them that they can no longer reach employee at their former SUNY campus e-mail address [Note: Some campuses allow retirees to retain their e-mail address].
Clear the cache on their computer and delete all temporary Internet files and logs.
Return any credit cards issued to them (American Express, Procurement
Card) to the appropriate office.