The Vice President will be committed to developing, improving, delivering and monitoring, in a customer-oriented, cost-effective manner, the resources and services of The College at Brockport. The Vice President will lead staff in auxiliary enterprises, budget, procurement, human resources, physical plant, and environmental safety and health. The total number of employees at the College is 1,381. In the Division of Administration and Finance there are 221 employees (excluding the Auxiliary Service areas).
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The Brockport Auxiliary Service Corporation (BASC) is a 501(c)(3) corporation providing ancillary and support services to The College at Brockport. Each campus of the SUNY system has a similar Auxiliary Service Corporation, created to provide its campus with revenue generating opportunities, such as dining and retail services, and to support a wide variety of other campus activities. As a not-for-profit corporation, BASC is governed by a board of directors. The Vice President for Administration and Finance, by position, is a member of this board and its Personnel Committee. In addition to dining and retail services including the campus bookstore, BASC provides to the campus transportation, laundry, real estate, card systems, conference and event coordination, master calendar, cash handling and accounting services. BASC takes the lead for the campus in business development activities. BASC has more than 600 employees, including about 400 students.
The Environmental Health and Safety Office (EHS) at The College at Brockport is responsible for developing, implementing and overseeing environmental health and safety programs that will positively impact working, learning and living conditions on campus. EHS staff function as consultants to all members of the college community, students, faculty, staff and administrators. EHS programs include, but are not limited to: Right-to-Know Law, Lab Safety, Hazardous Waste and Emergency Spill Response, Ergonomics, Bloodborne Pathogens, Biohazards, Asbestos, Fire Safety, Personal Protective Equipment, Confined Spaces, Respiratory Protection, Van Safety and Indoor Air Quality.
The Facilities and Planning office is composed of four areas: Utilities and Energy, Facilities Services, Facilities Planning and Facilities Maintenance. These areas are responsible for maintenance and repair, buildings and grounds, utilities and capital projects, and parking, along with a variety of other services. There is an important relationship to the State University Construction Fund as the source of capital funding and the organization that manages academic building projects. There is a similar relationship to the Dormitory Authority of the State of New York as the source of capital funding and the organization that manages residential projects. There is an ongoing major emphasis on reducing energy consumption and the development of performance contracts with the New York Power Authority to upgrade facilities and make repayments from the reduction in utilities expenditures. There is also a major effort to support the sustainability program on campus, and all major renovations and new construction are designed at the LEED Silver level.
With the 2017-2022 Strategic Plan underway, the College will need to revisit their comprehensive physical master plan. The plan will build upon the 2013-2023 facilities master plan to reflect short, mid, and long-term priorities and strategies that align with Building a Better Brockport. In addition, a campus-wide space utilization study is currently underway.
The Assistant Vice President for Finance & Management is responsible for the Budget Office, Procurement & Payment Services, Research Foundation (Post-award) Office, Student Accounts and Accounting, and the Office of Telecommunications and serves as the Internal Control Coordinator. The Assistant Vice President serves the Division on a number of College-wide committees - Budget and Resource Committee, Enrollment Management Task Force, Facilities Planning Committee, President Advisory Council, Residence Life Strategic Management Team - and participates in the development of external campus partnerships that have financial implications such as the Greater Rochester Collaborative Masters of Social Worker Program with Nazareth College.
The primary role of Procurement & Payment Services is to oversee and process thousands of purchases and payments. The unit's objective is to secure the most appropriate materials, supplies, equipment and services from the most reasonable and responsible source, consistent with quality and delivery needs that will best promote the interests of SUNY and of the College. Purchases using State funds are governed by the appropriate sections of the State of NY finance laws, the Office of the State Comptroller rules and regulations, SUNY policies and procedures, and other applicable requirements. The unit provides expertise and experience to ensure that funds are spent appropriately and within the confines of the requirements.
Human Resources provide the College community with consultation and innovative solutions in the areas of Personnel, Payroll, Benefits, Training, and Affirmative Action and assists the College in hiring, retaining, developing and rewarding a highly-qualified workforce. The office handles employee relations and labor relations matters, working pro-actively and collaboratively to create an environment that facilitates successful employees, managers and leaders. The collective bargaining environment is described as collaborative and collegial. The Payroll Office is responsible for the timely and accurate payment of all State employees. The Payroll Office processes all salary transactions, stipends, bonuses, inconvenience pay, pre-shift briefing, overtime, overtime meals, lost time, vacation and salary withholding, tax withholding, direct deposit, SEFA deductions, NYS College Savings Program deductions, ERS loan deductions and SRA deductions. The Benefits team provides each individual with a unique menu of options to choose from based upon a number of variables. The Training department offers new tools, resources and development opportunities for managers and supervisors. The Office of Affirmative Action offers a wide variety of information regarding affirmative action, diversity, discrimination, human rights policies and statutes, and search and screening procedures. It also offers training, educational materials, and resources available to the campus in connection with these areas.