At the discretion of the President, leaves may be granted for a variety of reasons consistent with the needs and interests of the College

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The most common leaves are described below.

Sick leave. Faculty accrue sick leave time (up to 200 days) during each month of their employment at Brockport. Beyond this time, additional sick leave may be granted at the discretion of the President. The office of Human Resources should be contacted for questions related to the use of accrued sick leave credit and/or any other issue related to sick leave.

Sabbatical leave. Faculty are eligible to apply for sabbatical leave after completing at least six consecutive years of continuous service at Brockport (and after each six-year period following a prior sabbatical). Sabbaticals are not regarded as a reward for service nor as a vacation or rest period occurring automatically at stated intervals Rather, the purpose of the leave must be professional development that will increase the faculty member’s value to the College and thereby improve and enrich its program. They may be granted for planned travel, study, formal education, research, writing or other experience consistent with these objectives. The period of sabbatical leave may be either a single semester at full salary or a full academic year at half salary (if the leave is for an experience that provides its own salary, the Brockport salary may be adjusted to reflect the difference). All applications for sabbatical must include a statement that the applicant will continue as a member of the professional staff for a minimum of one year upon his/her return, and a detailed report of the professional activities and accomplishments while on leave must be submitted upon the applicant’s return (link to academic calendar for report due dates).

Guidelines for Sabbatical Leave Proposals


The sabbatical leave is the most valuable of all of the forms of professional development that higher education offers faculty. The awarding of such leaves is a procedure that is frequently and strictly audited by state agencies. The steps for letters of application must be followed, and the criteria for review of sabbatical proposals developed in the Faculty Senate Resolution printed below must be responded to in such applications. Please note that full disclosure, in advance, of all forms of remunerative employment is required with all sabbatical applications. This includes outside employment that has been approved in other years such as consulting, the acceptance of honoraria, etc. Information about previous sabbatical performance for faculty who have had such is also required.

SUNY Policies of the Board of Trustees, Article XIII, Title E, “Sabbatical Leave” (p. 31 in 2000 edition), states:

"The objective of such leave is to increase an employee's value to the University and thereby improve and enrich its program. Such leave shall not be regarded as a reward for service nor as a vacation or rest period occurring automatically at stated intervals."


"Sabbatical leaves shall be granted for planned travel, study, formal education, research, writing or other experience of professional value."


"Academic employees having continuing appointments and college administrative officers not in a negotiating unit established pursuant to Article XIV of the Civil Service Law who have completed at least six consecutive years of service within the University or who, if they previously have had a sabbatical leave, have completed at least six consecutive years of service within the University from the date of return from their last sabbatical leave, shall be eligible for sabbatical leave. In computing consecutive years of service for the purpose of this section, periods of vacation leave and periods of sick leave with salary shall be included; periods of leaves of absences, other than vacation and sick leave with salary, and periods of part-time service shall not be included but shall not be deemed an interruption of otherwise consecutive service."


Provide a detailed description of the project proposed, as follows:

  1. Summary of the proposed project (if research, the relationship of proposed project to work done by others should also be included).
  2. Relationship to previous work. If you have had previous sabbaticals you must include as part of your application the last sabbatical application and report as well as an update on the outcome of the sabbatical if the report does not demonstrate the completion of the project.
  3. Significance of proposed project. How will the completion of the project increase your value to the College and thereby improve and enrich its program? If research, what will the proposed project contribute to your discipline; to the advancement of knowledge generally; and to the state of the arts, sciences, or literature, as appropriate?
  4. Specific objectives and proposed work schedule. How is project effort distributed through time?
  5. Identify plan of action or research methodology. Specifically and briefly outline what activities or research design will be implemented to achieve indicated outcomes.
  6. Briefly specify the anticipated outcomes of the project and how you will evaluate the leave, including your benchmarks and criteria.
  7. Facilities (SUNY or non-SUNY) and/or resources needed and when and where available.
  8. Identify prospective income, if any, during the period of the sabbatical. This includes outside employment that has been approved in other years such as consulting, honoraria, etc. Any changes in employment and any remunerative activity whatsoever after a leave has been awarded must be approved in advance by the appropriate dean and the Provost.
  9. Affidavit: Remember to include a statement that you will continue as a member of the professional staff at Brockport for one year upon return from leave; that if changes are required in your approved sabbatical proposal that you will seek prior written approval from the dean for such changes; and that upon completion of your period of leave you will provide the chief administrative officer of the College a detailed, written report of your professional activities and accomplishments while on leave.


1982-83 Faculty Senate Resolution #4

Approved October 26, 1982

  1. Conceptualization and Presentation
    1. Is the application complete and coherent?
    2. Are the goals and expected outcomes well articulated?
    3. Does the proposal include the necessary resources for completion of the project?
    4. Does the proposal include firm arrangements?
    5. Has the proposal been endorsed at the departmental level (with respect only to the merit of the proposal)?
    6. Has the proposal been endorsed by outside reputable experts in the area of the proposed work?
    7. Does the proposal comply well with the letter and spirit of the relevant provisions of the Board of Trustees Policies?
    8. Has the applicant sought outside funding from appropriate sources?
  2. Value to the Institution, Department and Individual
    1. Does the proposal seem likely to increase the employee's value to the University?
    2. Is the project a logical and appropriate continuation of previous professional work or is it a sensible, well-considered effort to move into a new area of value to the College?
    3. Does the proposal successfully avoid a mere repetition of previous work undertaken by the applicant?
    4. Does the proposal have relevance to the stated mission of the College?
    5. Will the outcome of the project provide a new service or capability, or enhance existing capabilities?
    6. Will the completion of the project result in a more effective faculty member?
  3. Feasibility of the proposal
    1. Is the project clearly manageable in the time available with the means and resources specified?
    2. Is the project designed realistically to result in a tangible product in the time specified?
    3. Are the proposed time period, activities, and location for the project appropriate?
    4. Does the project clearly lie within the applicant's field?
    5. Does the applicant's past performance (including previous sabbatical leaves, if any) indicate likelihood of successful completion of the project?
    6. Is there an acceptable methodology?

A.1. "Completeness" means that the proposal includes all elements necessary for a departmental committee of faculty members to understand the proposed activities and the expectations of the applicant with respect to the substance and significance of the results. This should include detailed information on the activities, on the applicant's special qualifications and preparation to carry out those activities, and on the professional significance of the expected results of the activities.

Completeness includes:

  1. thorough explanation of project;
  2. if publication, an outline;
  3. if requires collaboration or commissioned work, letters of agreement;
  4. vita showing logical progression of project and/or continuous productivity in the field.

"Coherence" means that the proposal is presented in a form that makes clear that the applicant has given it careful thought and has worked it out in such detail that all reasonable preparations and precautions have been taken to ensure success. The application should proceed through its explanations in a way that makes clear to the non-specialist that the applicant is sufficiently master of the project to be able to execute it successfully.

A.2. "Goals" refers to the amount of accomplishment expected to be carried out during the sabbatical as well as the amount expected in the completed project. "Expected Outcome" refers to the character of that accomplishment and of that completed project. To be "well articulated," they should be spelled out sufficiently, clearly and concretely to provide a useful measure of eventual success.

A.3. The application should describe in detail the resources required for successful completion of the project and how they will be provided. Resources should include sources of money. If the project to be completed (or to end in results as stated) needs financial backing from an institution or individual, evidence of such backing should be included. Resources should also include statement concerning needed facilities which evidences prior research from applicant.

A.4. The application should show as concretely as possible that all necessary arrangements have been completed to ensure the provision of resources and to ensure such cooperation or collaboration as is required for successful execution of the project.

"Firm arrangements" includes some prior investigation of travel, room and board possibilities where applicable. Firm arrangements also include investigations showing interest in subject matter of publishing houses, galleries, or arrangements for performance of sabbatical work (i.e., music, theatre, dance) where applicable.

A.5. If possible and appropriate, confidential evaluations of the project from experts in the discipline outside the College should supplement that of the department. Outside reputable experts include publishers, grant agencies, and experts in the field.

A.6. The applicant should report, with appropriate documentation, on efforts made to obtain outside funding for the proposed project or explain why no such efforts have been made.

If project is dependent on such funding, evidence should be included as to the investigation of appropriate sources. Arrangements might be final or ongoing.

B.1. The application should show as directly and concretely as possible the relationship between the project and appropriate aspects of the College's mission and the applicant's responsibilities and academic specialization, specifying in appropriate detail how successful completion of the project would increase the applicant's professional effectiveness and value.

"Value" includes degree to which applicant's reputation would be enhanced locally, nationally, internationally and also degree to which Brockport's reputation would be enhanced locally, nationally, internationally.

"Effectiveness" would include ways in which the sabbatical project would give depth and breadth to the knowledge and experience of the applicant so that his/her offerings to students might become more compelling.

B.2. If the project lies within the applicant's present area of professional work, the application should explain how they are related in such a way as to make clear that the former builds on the latter and carries it forward. If the project lies in another area, the application should explain why the change is appropriate, justifiable, and well prepared. The proposal should successfully avoid a mere repetition of previous work.

B.3. If the project is similar to previous work of the applicant, the application should explain clearly and specifically how and to what extent it differs. In the Studio Arts, "repetition" has no risk, no personal ground-breaking. This does not mean one must do something "new" in order to avoid repetition, but ought to be dealing with the unknown in a significant way, either by going deeper into the familiar or through departure in experimentation.

B.4. The application should explain clearly and fully any concrete contributions the successfully completed project would make to the College's programs.

C.1. The application should include a detailed work schedule that will provide reviewers with a basis for reaching a judgment on the feasibility of completing the project in the time available. The work schedule should describe concretely the outcomes from each phase of the work.

Proposals should be written with accurate representation of semester or year-long goals. For example, if the project says "to publish a book," the applicant must follow that goal through within time period.

If the plan is to research a subject for eventual publication, then the proposal should be written accordingly and evaluated on the appropriateness and quality of research.

C.2. In presenting that work schedule, the applicant should make clear the appropriateness to the project. Also, in describing the activities to be undertaken and in identifying the location at which the work is to be done, the application should explain how they are appropriate.

C.4. The curriculum vita that accompanies the application should present the applicant's relevant previous work in such a way as to make clear to reviewers its degree of success and its relationship, if any, to previous sabbatical leaves.

C.5. Past performance ought to include the applicant's record. Consistency of performance may be demonstrated by vita, annual reports, and, where the applicant has previously been awarded a sabbatical, the last sabbatical application and report; if the report does not demonstrate the completion of the project, an update on the outcome of the sabbatical should be included.

Filing Reports on Sabbatical Leaves

The faculty member is responsible for the preparation and submission of a report of their sabbatical leave. This report is due December 1 for those who have Spring semester and full-year sabbaticals and April 1 for Fall semester sabbaticals. One copy of the report should be forwarded with the cover signature page through the appropriate administrative channels (to Department Chair, Dean, Provost). The Provost will submit the report to the President for acceptance.

Maternity leave. The guidelines for Granting Child Birth/Child Care Leave for Full-Time Faculty Members can be found in the appendices.

Last Updated 11/20/18

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