Office Assistant 2 (Calculations) Vacancy in Advancement: The College at Brockport

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Office Assistant 2 (Calculations) Vacancy in Advancement

Office of Advancement Services, Office Assistant 2 (Calculations), Full time, Contingent Permanent, Monday - Friday, 8 am to 4 pm, Line #: 09193

Position Summary:

The Office Assistant 2 position will support the Senior Director of Advancement; gift, pledge, and data entry; and assist with the training and supervision of our work-study students.

•Schedule development-related meetings and appointments, as needed, for the Senior Director of Advancement.

•Coordinate/schedule travel for Senior Director of Advancement and Engagement Officer(s) as needed.

•Assist with mail merges, name tags, etc. and coordinate the printing/assembly of projects as necessary.

Essential Functions:

Gift and Pledge and Data Entry

•Process payroll deduction gifts and pledges, calculate their end dates and bi-weekly amounts.

•Receipt/process all cash/credit cards received by the office.

•Process all demographic updates in Banner.

•Create any MachForms that may be needed for daily office use.


•Assist with the hiring, training and supervision of all student employees within the Division.


•Assist with office phone coverage

•Stay current in college wide Payment Card Industry initiatives (for credit card users)

•Complete monthly Payment Card Industry logbook (for credit card users)

•Maintain filing systems

•Prepare purchase requisitions and check disbursement forms

Minimum Qualifications:

Candidates must have permanent appointment in an Office Assistant 2 classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Office Assistant 2 (Calculations), Brockport location. New York State Preferred Lists candidates have preference.

Preferred qualifications:

•Ability to manage detail

•Knowledge of Banner Information System

•Knowledge of MS Office

•Proven ability to be professional and courteous

•Ability to work under pressure

•Ability to multi-task

•Ability to excel in a culturally diverse setting

How to apply:

Please submit your application, cover letter, resume and contact information for three professional references at by December 30, 2017.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.



Gloria Lear,

Human Resources

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