Secretary 1 - EHD Undergraduate and Graduate Programs Employment Opportunity: The College at Brockport

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Secretary 1 - EHD Undergraduate and Graduate Programs Employment Opportunity

Department of Education and Human Development - Undergraduate and Graduate Programs Secretary 1, SG-11 Full-Time, Contingent/Permanent Monday - Friday, 8:00 am - 4:00 pm Line #00759

Position Summary:

Supports the Department of Education and Human Development.

Essential Functions:

Answers calls, emails and in person inquiries regarding general program question, and refers to appropriate faculty/staff when required.

Updates the Education and Human Development (EHD) website at registration times and as needed by the department.

Assists in hiring graduate assistants.  Reviews applications, participates in interviews, and performs clerical duties as necessary.

Creates Banner images of all department forms, correspondence, and important emails as appropriate.

Edits and maintains all department MachForms.

Manages Undergraduate and Graduate Excel lists (tracks advisee loads, plans of study for class forecasting, alumni list etc.).

Updates Conditions and Program Evaluation spreadsheets for the coordinator of EHD advisement.

Sends graduation and registration reminders to graduate and undergraduate students.

Sends faculty reminders out prior to each new semester (EHD Digital Advising Guide, EHD Advisor Document Processing Guide).  

Emails appropriate scanned forms to Registration and Records or The Center for Graduate Studies as appropriate.

Updates/edits all program letters and program advertisement materials as needed.

Runs Forms Banner reports for graduated students and updates Excel workbooks as necessary.

Sends email blasts to EHD student groups as directed.

Receives PKNs from the department chair, and disperses them to appropriate faculty and graduate assistants for each student registration period.

Continues Think About Teaching recruitment efforts via Think About Teaching email.


Processes new undergraduate applicants and sends decision letters.

Sends undergraduate academic status letters.

Charges certification fees to student accounts when enrolled.

Adds certification programs to student curriculum when enrolled.


Processes new graduate deposited students and sends orientation letters.

Assigns graduate advisors to each student in Forms Banner.

Minimum Qualifications:

Candidates must have permanent appointment in a Secretary 1 classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Secretary 1, Full-Time - Brockport location. 

Preferred Qualifications: 

Detail and process oriented, excellent organization skills.

Website Management experience.

MachForms experience.

Proficient in Mail Merge, Microsoft Excel.

Forms Banner experience.

How to apply:

Please submit your application, cover letter, resume and contact information for three professional references at by May 17, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Gloria Lear,

Human Resources

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