Secretary 1 - Hazen Center for Integrated Care - Student Health Center Employment Opportunity: The College at Brockport

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Secretary 1 - Hazen Center for Integrated Care - Student Health Center Employment Opportunity

Hazen Center for Integrated Care - Student Health Center Secretary 1, SG-11 Full-Time, Contingent Permanent Monday - Friday 8:30 am to 4:30 pm Line #00215

Position Summary

Provides office support for the Director and other Hazen professional staff, assists individuals who are seeking services or information in Hazen, manages immunization compliance, and procurement for the office.  Shares in responsibility for the daily operation of the Hazen front office and reception area.  The Secretary I acts in accordance with Hazen policies and procedures.

Essential Functions

Provides support for the director and leadership team for budgets, schedules and project management, and maintains the Prevention Outreach Services grant.

Schedules and coordinates medical and counseling appointments for students; manages urgent requests/needs.  Answers Health and Counseling Center phones, assists callers and directs them to the appropriate office or staff member. Interacts professionally with individuals who come for care in person.

Prepares and manages procurement processes for Hazen staff, including P-Card, purchase requisitions, office supplies and travel reimbursements.

Manages immunization compliance and requirements for the campus under NYS public health law.

Records and distributes minutes of staff meetings.

Compiles reports for the director and leadership team as requested.

Hires, trains and supervises student employees for practicum clinic.

Is comfortable working in a diverse environment, with confidential/personal information.

Works holidays when college is in session and occasional weekend days.

Non-Essential Functions

Maintains confidentiality and discretion in handling written and oral communication including student records, phone calls and other information that maybe HIPAA or FERPA protected.

Minimum Qualifications

Candidates must have permanent appointment in a Secretary I classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Secretary 1 - Brockport location, Full-Time. 

Preferred Qualifications

Works independently, performs a variety of routine office tasks.

Strong organizational skills and works in a busy office setting - manages numerous priorities and demands.

Possesses efficient office management skills; and has knowledge of common office recordkeeping, computer and filing processes.

Has experience with common office equipment (copier, fax, and scanner).

Proficient with Microsoft software.

Excellent interpersonal skills and commitment to customer service.

Has experience in a medical office setting.

Has experience with electronic medical records.    

How to apply

Please submit your canvass letter by U.S. Mail as well as an application, cover letter, resume and contact information for three professional references at by May 23, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Gloria Lear, glear

Human Resources

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