Secretary 1 - Philosophy, Modern Languages and Cultures, Women and Gender Studies - Employment Opportunity: The College at Brockport

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Secretary 1 - Philosophy, Modern Languages and Cultures, Women and Gender Studies - Employment Opportunity

Departments of Philosophy, Modern Languages and Cultures and Women and Gender Studies Secretary 1 Full-Time, Contingent/Permanent Monday - Friday, 8 am - 4 pm Line #: 00259

Position Summary:

Incumbent will administratively support activities associated with the daily operations of the Departments of Philosophy, Modern Languages and Cultures, and Women and Gender Studies. 

Essential Functions:

Works directly with the Chair of the Philosophy Department, the Chair of Modern Languages and Cultures, the Chair of Women and Gender Studies, and the Director of the Center for Philosophic Exchange, in the day-to-day functioning of the office; organizes and maintains files; manages record keeping, property and key control, and general correspondence.  Accesses the College online resources such as BANNER and BI; gathers necessary information for scheduling classes and manages the budget.

Functions as the initial contact for new and returning full-time, tenure track, and adjunct faculty and as also functions as the receptionist for the Liberal Arts Building.

Prepares necessary paperwork for faculty appointments, extra-service appointments, and honorariums for guest speakers, travel reimbursements, catering contracts for in-service events, equipment and supply purchases, service contracts and equipment repairs.

Handles academic/non-academic obligations - prepares student evaluation packets (IAS forms), collects and files course syllabi, and distributes mail.

Functions as the initial contact for current students, prospective students, and other visitors.  Directs in-person student inquiries, handles phone calls and responds to e-mail inquiries.

Prepares and distributes mailings to students.

Supervises 5-7 student assistants - Temporary Service and Work Study. Hires and trains new workers each year; delegates office responsibilities among students and supervises their work; handles the processing of their timesheets.

Orders forms, copier and printer paper, stationery and other office supplies.  Troubleshoots copier, printer and fax problems and requests repair service of copier and printers.

Prepares materials for Composition Program Assessment.

Maintains general office files and forms.

Minimum Qualifications:

Candidates must have permanent appointment in a Secretary I classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Full-Time, Day Shift- Brockport location. 

Preferred Qualifications:

Has experience and/or strong interest in working in an academic environment with faculty and students.

Has knowledge of Blackboard, Banner and SUNY BI Financial Systems.

Possesses excellent interpersonal communication skills (in-person, on the phone, in writing) to effectively manage faculty, students and various community inquiries.  Position requires patience, diplomacy, tact and attention to detail.

Has excellent organizational skills; ability to prioritize work, work independently, multi-task and meet deadlines.

Has strong computer/word processing skills.  Ability to use Microsoft office (Word, Excel, Outlook, etc.) as well as other software as needed.

Has previous supervisory experience/skills.

How to apply:

Please submit your application, cover letter, resume and contact information for three professional references at by November 21, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Gloria Lear,

Human Resources

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