Secretary 1 - Academic Affairs at REOC - Employment Opportunity: The College at Brockport

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Secretary 1 - Academic Affairs at REOC - Employment Opportunity

REOC - Academic Affairs Secretary 1 - SG-11 Full-Time, Contingent/Permanent Monday - Friday, 8 am to 4 pm - with occasional evenings. Line 09192

Salary: $40,324

To be an eligible candidate for this position you must meet all of the Minimum Qualifications listed below.

Position Summary:

The Secretary 1 primarily provides administrative support to the Director of Academic Affairs and departments within the Division. This position performs administrative tasks in support of overall office operations. 

Essential Functions:

Operates a computer; uses Microsoft Office to manage data such as reports, correspondence, and minutes; as well as revisions and edits of submitted documents.

Communicates with internal and external populations (in person, by phone, and by e-mail).  Schedules meetings and verifies information.  Contacts NYS agencies to obtain documentation to submit for certification and credentialing.

Completes required Human Resources forms (new hires, amendments, extra service and so on).

Schedules and coordinates meetings and appointments for the division such as the monthly division meetings, and the bi-annual advisory council meetings. 

Develops, maintains and revises the division’s meeting and event calendar. 

Records and transcribes minutes of department and division meetings.

Assists with compiling program information, course schedules, travel arrangements and related paperwork.

Completes and processes Security Guard credentialing documents for NYS Certification.

Non-Essential Functions:

Proctors/supervises students in absence of faculty on occasion.

Covers the Welcome Center for visitors and phones on occasion.

Minimum Qualifications:

Candidate must have permanent appointment in a Secretary 1 NY State classification position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, full-time – Rochester location. 

Preferred Qualifications:

Has strong computer/word processing skills (ability/familiarity with Microsoft Office).

Possesses excellent organizational skills; ability to prioritize work, work independently, multi-task and meet deadlines.

Maintains excellent customer service skills; communicates well and maintains confidentiality.

Work effectively with faculty, staff, and students.

Analyzes data and information well.

Is capable of diplomacy, tact, and attention to detail.

How to apply:

Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by January 29, 2019.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at info@goer.ny.gov.

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Contact:

Gloria Lear, glear@brockport.edu

Human Resources

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